Team Assistant

Job Posting Organization:
The position is located in the United Nations Office for Sustainable Development (UNOSD), which is part of the Division for Sustainable Development Goals (DSDG) within the United Nations Department of Economic and Social Affairs (UN DESA). UNOSD serves as a project office that provides substantive support and capacity-building for the Sustainable Development Goals (SDGs) and their related thematic issues. The organization plays a crucial role in evaluating the implementation of the 2030 Agenda for Sustainable Development and engages in advocacy and outreach activities related to the SDGs. For more information, you can visit the DSDG website at https://sdgs.un.org/ and the UNOSD website at https://unosd.un.org/.

Job Overview:
The Team Assistant will report directly to the Senior Sustainable Development Officer at UNOSD. The role encompasses a wide range of office support and administrative functions, which are essential for the smooth operation of the office. The Team Assistant will be expected to respond to and draft routine correspondence, manage office processes and schedules, and assist in the verification of documents to ensure compliance with legal and financial requirements. The position also involves researching and organizing information for reports and meetings, generating statistical reports, proofreading documents, and providing logistical support for UNOSD meetings and events. The Team Assistant will play a vital role in coordinating project planning and ensuring that project documents are complete and compliant with relevant rules before submission for approval. This position requires a proactive approach to managing tasks and supporting the overall mission of UNOSD.

Duties and Responsibilities:
The Team Assistant will be responsible for a comprehensive set of duties, including but not limited to: performing a wide range of office support and administrative functions; drafting responses to routine correspondence; producing complex documents and reports using standard word processing software; monitoring processes and schedules related to the office's outputs; verifying the accuracy of documents and approvals; researching and compiling information for various reports and meetings; generating standard statistical reports; proofreading and editing documents for accuracy and adherence to standards; assisting in project planning and preparation; coordinating logistics for meetings and events; maintaining websites and preparing presentation materials; managing calendars and schedules; processing mail and documents; maintaining distribution lists; performing general administrative tasks; and maintaining both paper and electronic files and databases. The Team Assistant will also be expected to perform other duties as assigned by the Senior Sustainable Development Officer.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Additionally, at least three years of experience in general office support or a related area is required. Experience in secretarial, administrative, and logistics support for international meetings and events is essential, as is experience in using integrated information management systems such as SAP or Umoja. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is required, and experience in web maintenance and organizing virtual meetings is desirable. Candidates should demonstrate professionalism, teamwork, and effective planning and organizing skills.

Educational Background:
A high school diploma or equivalent is required for this position. There are no specific job-specific qualifications mentioned beyond the educational requirement.

Experience:
Candidates should have a minimum of three years of experience in general office support or a related field. This experience should include secretarial and administrative support related to international meetings and events, as well as liaising with international representatives for travel management and visa arrangements. Familiarity with integrated information management systems and proficiency in Microsoft Office are also required.

Languages:
The mandatory languages for this position are English and Korean, both of which are required at UN Level II proficiency. French is also a working language of the United Nations Secretariat, but it is not specified as a requirement for this position. Candidates must demonstrate proficiency in reading, writing, listening, and speaking in both English and Korean.

Additional Notes:
This job opening refers to a project-funded post of finite duration, with an initial appointment period of one year. The appointment is subject to the availability of the post or funds, budgetary approval, and extension of the mandate. External candidates selected for this position will receive a fixed-term appointment limited to the project. The position is subject to local recruitment, meaning that candidates must be located within commuting distance of the office. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusion in its workforce and provides reasonable accommodations for applicants with disabilities upon request.