Multilingual Output Production Assistant

Job Posting Organization:
The International Atomic Energy Agency (IAEA) was established in 1957 and is headquartered in Vienna, Austria. The IAEA is an autonomous international organization that works with its member states and multiple partners worldwide to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose, including nuclear weapons. The IAEA has a mission to foster the exchange of scientific and technical information and to disseminate knowledge in the nuclear field among its member states. The organization operates in over 170 countries and employs approximately 2,500 staff members, focusing on various aspects of nuclear science and technology, safety, security" style="border-bottom: 1px dotted #007bff !important;">security, and non-proliferation.

Job Overview:
The Multilingual Output Production Assistant plays a crucial role in the Department of Management (MT) at the IAEA, which serves as a platform of services to support the successful delivery of the agency's scientific and technical programs. This position is integral to the Division of Conference and Document Services (MTCD), which coordinates and supports the dissemination of information relevant to the IAEA's work. The assistant will be responsible for proofreading and formatting content in Chinese, ensuring that all materials meet established quality control guidelines. This role requires a keen eye for detail and a commitment to maintaining high standards of accuracy and consistency in all outputs. The assistant will also be involved in archiving and disseminating finalized content, compiling various documents, and suggesting improvements to workflows within the team. This position not only demands proficiency in language services but also requires the ability to adapt to new technologies and processes to enhance efficiency in document production and management.

Duties and Responsibilities:
The Multilingual Output Production Assistant will undertake a variety of duties, including but not limited to: proofreading content in Chinese to ensure accuracy and consistency, archiving and disseminating finalized content, compiling and processing various documents such as Policy-Making Organs documents and publications, checking and formatting content for accurate presentation, aligning translated texts, transcribing statements, preparing files for translation software, and providing backup support. The assistant will also be expected to suggest improvements to work practices, participate in discussions for implementing new workflows, maintain the central terminology database, process large and complex documents, provide training and guidance to freelancers and other assistants, and assist in identifying software-related issues.

Required Qualifications:
Candidates must have completed secondary education and possess a minimum of five years of relevant working experience, particularly in proofreading and layout tasks. A perfect command of Chinese as a mother tongue or principal language of education is essential, along with advanced knowledge of English. Knowledge of other UN languages such as Arabic, French, Russian, or Spanish is considered an asset. The candidate should demonstrate a high degree of accuracy and attention to detail, as well as proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).

Educational Background:
The position requires candidates to have completed secondary education. While higher education may be beneficial, it is not explicitly stated as a requirement. The emphasis is placed on relevant work experience and language proficiency rather than formal educational qualifications beyond secondary education.

Experience:
The ideal candidate should have at least five years of relevant working experience, particularly in roles that involve proofreading and layout tasks. Experience in processing and proofreading Chinese texts with a high standard of speed and accuracy is crucial. Familiarity with specialized translation software and knowledge of the translation process are also advantageous.

Languages:
The mandatory language for this position is Chinese, with a perfect command required as either a mother tongue or principal language of education. Advanced knowledge of English is also necessary. Knowledge of other official IAEA languages, such as Arabic, French, Russian, or Spanish, is considered an asset, enhancing the candidate's profile for this role.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 57,876, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis, meaning that non-local candidates will only be considered if no suitable local candidates are identified. The IAEA is committed to gender equality and diversity in its workforce and adheres to the highest ethical standards in its recruitment process. Testing may be part of the selection process, and candidates should be aware that IAEA staff members are international civil servants and must not accept instructions from any other authority.