Executive Associate

Job Posting Organization:
UN Women, established in July 2010, is an entity of the United Nations dedicated to gender equality and the empowerment of women. It was created as part of the UN reform agenda to consolidate resources and mandates for greater impact in the area of gender equality. UN Women merges and builds on the work of four previously distinct parts of the UN system that focused on gender equality and women's empowerment. The organization operates globally, with a mission to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women is committed to creating a diverse and inclusive environment, employing individuals regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law.

Job Overview:
The Executive Associate position is crucial for ensuring the effective and efficient functioning of the management office under the guidance of the Country Representative. This role requires full confidentiality in all aspects of assignments, maintenance of protocol procedures, and management of information flow. The Executive Associate will work closely with UN Women staff, UN Agencies, and national authorities to facilitate efficient communication and actions on instructions and agendas. The position involves managing the Country Representative's calendar, arranging travel and accommodations, and ensuring that all logistics related to the office are functioning properly. The Executive Associate will also be responsible for maintaining high-level partner contact lists and coordinating meetings with various stakeholders, including government authorities and NGOs. This role is essential for supporting the Country Representative's external relations activities and ensuring effective communication within the office and with external partners.

Duties and Responsibilities:
The duties and responsibilities of the Executive Associate include managing the Country Representative's calendar and schedule of appointments, arranging travel and hotel accommodations, answering and screening calls with discretion, and ensuring that all logistics related to the office are functioning well. The Executive Associate will follow up on deadlines and commitments, maintain repositories of high-level partner contact lists, and facilitate communication between the Country Representative's Office and other units. Additionally, the role involves drafting routine correspondence, maintaining organized files, and ensuring the safekeeping of confidential materials. The Executive Associate will also support the Country Representative's external relations activities, coordinate logistical arrangements for visits, and assist in maintaining the Security Plan for the Sudan Country Office. This includes gathering and disseminating security information, reporting security incidents, and organizing training courses as required. The Executive Associate will liaise with government authorities for permissions and approvals, provide logistical support for internal and external missions, and contribute to knowledge management within the office.

Required Qualifications:
The position requires completion of secondary education as a minimum, with a Bachelor's degree in business administration or public administration considered an asset. Candidates must possess at least 6 years of progressively responsible experience in administrative, secretarial, or program roles. Proficiency in computer applications, particularly Microsoft Office and web-based management systems, is required. Experience with modern web-based ERP systems, preferably Oracle Cloud, is desirable. Candidates should demonstrate the ability to manage data, documents, correspondence, and maintain protocol and information flow effectively.

Educational Background:
Candidates must have completed secondary education, with a Bachelor's degree in business administration or public administration being advantageous. This educational background is essential for understanding the administrative and operational functions required in this role.

Experience:
The position requires a minimum of 6 years of progressively responsible experience in administrative, secretarial, or program roles. This experience should include familiarity with computer applications and software packages, particularly Microsoft Office, as well as experience with web-based management systems. Experience with modern web-based ERP systems, such as Oracle Cloud, is also desirable, indicating a need for candidates to be technologically adept and capable of handling various administrative tasks efficiently.

Languages:
Fluency in English is mandatory for this position. Additionally, a working knowledge of another official UN language is preferred, which would enhance communication capabilities within the diverse international environment of UN Women.

Additional Notes:
The position is full-time and may involve working in a dynamic and challenging environment. UN Women emphasizes a zero-tolerance policy on conduct incompatible with its aims and objectives, including sexual exploitation and abuse, sexual harassment, and discrimination. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. It is crucial for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.