European Union (EU)

Technical Facility Officer

European Union (EU)

Job Description

1. GSA AND THE GALILEO SECURITY MONITORING CENTRE (GSMC)

The European GNSS Agency (GSA) is responsible for the operations and service provision for the European Global Navigation Satellite Systems (GNSS) EGNOS and Galileo. By developing a new generation of GNSS, Europe is laying the foundation for new high-technology industry development, leading to job creation and economic growth. These European flagship space programmes, which embody what can be achieved when Europe works together, are already bringing real benefits to people and business in Europe and around the world.

The Galileo Security Monitoring Centre (GSMC) is an integral part of the Galileo infrastructure responsible for monitoring and responding to security threats and alerts, and the overall operational status of systems components. For Public Regulated Services (PRS), the Centre is the interface with governmental entities for cryptographic keys requests. The GSMC also oversees the content of security messages broadcast by Galileo satellites and supports the European External Action Service in case of threat to the security of the European Union or of a Member State.

The GSMC is currently composed of four teams (operational, engineering, Facility Management and security) working together under the leadership of the Head of GSMC in the following locations:

  • GSMC Master site – Saint-Germain-en-Laye, France;

  • GSMC Backup site – San Martin de la Vega, Community of Madrid, Spain.

2. TASKS AND RESPONSIBILITIES

The GSMC Technical Facility Officer will support the GSMC Facility Management and the Technical Manager in the area of building facility management services. He/she will be covering the following list of tasks:

  • Contribute to service contracts specifications and management of suppliers’ services execution;

  • Support interactions with the building owner of the GSA premises in France (Ministry of Defence Infrastructure Department);

  • Draft and follow Work Orders until delivery by suppliers;

  • Monitor Key Performance Indicators (KPIs) and check against service level agreements (SLAs);

  • Check the implementation of safety, security, quality processes and procedures;

  • Ensure logistical support;

  • Contribute to building infrastructure technical requirements specifications or designs;

  • Contribute to the coordination and reporting with other GSMC teams;

  • Participate in the on-call roster: he/she may be called for the execution of on-call procedures outside normal working hours and to follow relevant training. When planned, he/she shall be able to come back to the GSMC within a defined timeline;

  • Perform other relevant duties as required, such as acting as backup for other staff, particularly in technical and engineering areas.

Personal certifications: he/she may be required to follow Training Courses and to obtain relevant certifications in order to perform his/her duties (e.g. electrical systems operations).

Location: His/her responsibilities will initially be focused on the site of assignment (GSMC Master site in France). The officer may be subsequently requested to contribute to similar activities at the GSMC Backup site in Spain (occasional missions and possible detachment or permanent relocation) or similarly to other GSA sites. Other occasional missions such as to the GSA Headquarters in Prague (Czech Republic) are possible.

Language: the working language is English. Nevertheless, due to the location of the GSMC Master site a significant part of the tasks and responsibilities will be conducted in French for what concerns communication with local suppliers (e.g. maintenance) and hosting entities.

3. ELIGIBILITY CRITERIA

The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application:

  1. Have a level of education which corresponds to:

  • post-secondary education 5 attested by a diploma,

OR

  • secondary education attested by a diploma giving access to post-secondary education and appropriate professional experienceof three years

  1. Be a national of a Member State of the European Union7

  2. Be entitled to his or her full rights as citizen

  3. Have fulfilled any obligations imposed by the applicable laws concerning military service

  4. Meet the character requirements for the duties involved8

  5. Have a thorough knowledge of one of the languages of the European Union9 and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties

  6. Be physically fit to perform the duties linked to the post10

 

4. SELECTION CRITERIA

All eligible applications, according to the afore-mentioned criteria, will be assessed against the requirements listed below. 

The Selection Board responsible for this selection will determine the criteria to be assessed in the various phases of the selection procedure (assessment of the application forms, interview and written test) prior to being granted access to the names of the applicants. All essential criteria will be assessed during the applications evaluation phase.

Non-compliance with any of the essential criteria may result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled.

When filling the online application, candidates are expected to include elements that demonstrate that their profile matches the requirements below.

Essential criteria

  1. Knowledge (by training or experience) of building facility systems (e.g. heating, cooling and Ventilation Systems, electricity systems, fire systems, water systems, lighting, centralised building Management Systems);

  2. Experience in Contract Management preferably in the area of building maintenance, or soft services;

  3. Very good command of both written and spoken French;

  4. Very good command of both written and spoken English;

Advantageous criteria

  1. Higher education or university degree in a relevant field (e.g. Engineering, Construction, Physics, IT, Exact sciences, etc.);

  2. Experience in working in a 24/7 IT environment (e.g. data-centre) and/or in security technology (access control systems/security systems);

  3. Previous experience in working with classified information and preferably holding Personnel Security Clearance at or above SECRET UE level;

Behavioural competencies

  1. Motivation;

  2. Excellent communication skills;

  3. Ability to work with others within a team;

  4. Ability to work under pressure, prioritise tasks and take timely decisions.

5. SELECTION PROCEDURE

The current vacancy is for one post and establishment of a reserve list.

The selection procedure includes the following steps:

  • Applications must be complete and successfully submitted via the e-recruitment tool within the deadline set for the vacancy notice.

  • For each selection procedure, the Authority Empowered to Conclude Contracts of the Agency appoints a Selection Board. The Board’s deliberations are confidential and applicants are strictly forbidden to contact its members.

  • An automatic screening of all valid applications will be carried out by means of the e-recruitment tool in order to verify their compliance with the eligibility criteria. The eligibility screening will be verified and endorsed by the Selection Board responsible for the procedure.

  • All eligible applications will be then evaluated by the Board based on the selection criteria defined in this vacancy notice.

  • The candidates whose applications rank among the best-qualified in accordance with the selection criteria (the minimum threshold is 65% of the total points), may be contacted to verify (through a video-recorded interview) their studies, professional experience and/or other knowledge and competencies as indicated in their application. This step in pre-selecting the most suitable candidates does not, however, entitle candidates to be invited for an interview.

  • The best-qualified candidates, those who obtained the highest scoring within the evaluation, will be short-listed for an interview and a written test.

  • Prior to the day of the interview candidates will be requested to send photocopies of all the supporting documents for their educational qualifications and employment necessary to prove that they meet the eligibility criteria. GSA has the right to disqualify applicants who fail to submit all the required documents.

  • During the interview, the Selection Board will examine each candidate’s profile and will assess their relevancy for this post. Shortlisted candidates will be also required to undergo a computer-based written test relevant to the job content (the minimum threshold for this test is 50% of the total points allocated for it).

  • Interviews and written test will be held in English, however knowledge of another EU languages may also be tested. Mother tongue English speakers will be expected to demonstrate their knowledge of a second EU language in line with Article 28(f) of the Staff Regulations.

  • All candidates short-listed for an interview may also be requested to complete an online Business Attitude Questionnaire.

  • As a result of the interviews, the Selection Board will recommend the most suitable candidate(s) for this post to be placed on a reserve list. The minimum threshold to be placed on the reserve list is 65% of the total points.

  • The Authority Empowered to Conclude Contracts will ultimately decide on the successful candidate to be appointed to the post.

  • The established reserve list may also be used for recruitment of similar posts depending on the Agency’s needs. Where a similar post becomes available, the Authority Empowered to Conclude Contracts may select applicants from the list according to their profile in relation to the specific requirements of the post to be filled. However, inclusion on the reserve list does not guarantee employment.

  • The validity of the reserve list is indicated in the vacancy notice and its duration might be extended if deemed necessary.

  • Normally, the recruitment procedure can take up to 6 months from the date on which a position is first advertised to the final offer being made.

  • If, at any stage of the procedure, it is established that any of the information the candidate has provided is incorrect, the candidate in question will be disqualified.

Indicative date for the interview and written test: July 2020. The date might be modified depending on the availability of the Selection Board members.

Candidates are strictly forbidden to make any contact with the Selection Board members, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

6. APPLICATION PROCEDURE

In order to be considered for this position, candidates need to create an account by registering via the GSA e-recruitment tool.

Only applications submitted via the e-recruitment tool will be accepted. Applications sent via email or post will not be taken into consideration.

Multiple applications received for the same position via different accounts will lead to the exclusion of the applicant from the selection procedure.

Important: the information provided by candidates in their online application constitutes the solely basis for the assessment of the eligibility and selection criteria. Therefore, they are invited to carefully read the requirements and to provide the relevant information in such detail that would allow this assessment. Particular attention should be paid to information on the education and professional experience, in particular exact dates, description of responsibilities and duties carried out.

All sections of the application should be completed in English in order to facilitate the selection procedure.

In order to be considered, applications must be received by the closing date indicated in the vacancy notice.

Candidates are advised to submit the application well ahead of the deadline in order to avoid potential problems during the final days before the closing date of applications’ submissions. The Agency cannot be held responsible for any last-minute malfunctioning of the e-recruitment tool due to heavy traffic on the website.

Please consult the e-recruitment guideline for instructions on completing the application.

7. APPEAL PROCEDURE

If a candidate considers that he/she has been adversely affected by a particular decision, he/she can:

  • Lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union and Conditions of employment of other servants of the European Union, at the following address:

European GNSS Agency (GSA)
Human Resources Department
Janovského 438/2
170 00 Prague 7
Czech Republic

The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to run from the time the candidate is notified of the action adversely affecting him/her.

  • Submit a judicial appeal under Article 270 of the Treaty on the Functioning of the EU (ex Art. 236 of the EC Treaty) and Article 91 of the Staff Regulations of Officials of the European Union to the:

General Court of the European Union
Boulevard Konrad Adenauer
Luxembourg 2925
LUXEMBOURG

For details on how to submit an appeal, please consult the website of the General Court of the European Union:http://curia.europa.eu

  • Make a complaint to the European Ombudsman:

European Ombudsman
1 avenue du Président Robert Schuman
CS 30403
67001 Strasbourg Cedex
FRANCE
http://www.ombudsman.europa.eu 

Please note that complaints made to the Ombudsman have no suspensive effect on the period laid down in Articles 90(2) and 91 of the Staff Regulations for lodging complaints or for submitting appeals to the Civil Service Tribunal under Article 270 of the Treaty on the Functioning of the EU (ex Art. 236 TEC). Please note also that, under Article 2(4) of the general conditions governing the performance of the Ombudsman's duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned.

8. SUMMARY OF CONDITIONS OF EMPLOYMENT

FINANCIAL ENTITLEMENTS

The remuneration consists of a basic salary11 and, where applicable, additional allowances12, paid on a monthly basis and reimbursements13, paid upon their evidenced occurrence.

The sum of the basic salary and the applicable additional allowances is weighted by the correction coefficient applicable for the location of the post14. The sum of usual social deductions from salary at source is subtracted from the weighted amount15. The full pay is exempted from the national income tax, but is subject to the internal income tax and the solidarity levy16.

Examples of net monthly salaries (as currently applicable in Saint Germain-en-Laye) are presented below:

FG III 8 (less than 5 years of work experience after the relevant diploma)17
a) Minimum final net salary (without any allowances)b) Final net salary with expatriation allowancec) Final net salary with expatriation, household and 1 dependent child allowance
2,856.81 EUR3,507.14 EUR4,195.05 EUR
FG III 9 (between 5 years and 15 years of work experience after the relevant diploma)17
a) Minimum final net salary (without any allowances)b) Final net salary with expatriation allowancec) Final net salary with expatriation, household and 1 dependent child allowance
3,231.01 EUR3,675.30 EUR4,597.78 EUR

LEAVE ENTITLEMENTS

Staff is entitled to annual leave of two working days per each complete calendar month of service plus additional days for the grade, age, home leaves for expatriates and an average of 16 GSA public holidays per year.

Special leave is granted for certain circumstances such as marriage, moving, elections, birth or adoption of a child, serious sickness of spouse, etc.

SOCIAL SECURITY

The pension scheme provides a very competitive pension after a minimum of 10 years of service and reaching the pensionable age. Pension rights acquired in one or more national schemes before starting to work at GSA may be transferred into the EU pension system.

GSA’s benefits include an attractive Health insurance: staff is covered 24/7 and worldwide by the Joint Sickness Insurance Scheme (JSIS). Staff is insured against sickness, accident and occupational disease, and could be entitled to unemployment and to invalidity allowances.

PROFESSIONAL DEVELOPMENT AND BENEFITS CONTRIBUTING TO WORK-LIFE BALANCE

GSA aims at creating and maintaining a supportive and healthy work environment that enables staff members to have balance between work and personal responsibilities, for example through flexible working time arrangements. 

GSA also offers a wide range of training courses to develop staff members’ personal skills and keep in touch with the latest developments in their field. The training and professional development opportunities are attuned to the career plan and requirements of the departments.

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