World Bank

Team Assistant (Resource Management)

World Bank

Job Description

  Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending Extreme Poverty, increasing shared prosperity and promoting Sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org The World Bank Office Manila is seeking to recruit a dynamic, organized and suitably qualified candidate to fill the position of Team Assistant. Under the supervision of the Senior Resource Management Officer and the Senior Executive Assistant, the Team Assistant will provide efficient and high-quality accounting and administrative support to the Resource Management (RM) Team. The position will require coordinating with other teams in the country office, external clients and other stakeholders, and working closely with relevant parties in Chennai and Washington DC. Roles and Responsibilities: • Processes accurately and promptly accounting transactions, including procurement, travel, consultant payments, vendor payments, charge backs and other office running expenses. • Regularly reviews the open item accounts and resolves any outstanding items; keeps relevant documents and invoices systematically to fully support the accounts. • Interacts with clients both inside and outside the Bank, e.g. staff, WFA (accounting team in Chennai and/or Washington), consultants, vendors, etc. to effect timely payments, respond to queries, and resolve accounting related issues. • Petty Cash Management, processing and monitoring receivables and collections • Asset Management – asset acquisition assignment and disposal, physical inventory of fixed assets and office supplies, maintains and updates inventory records and reports. • Handles local purchasing of supplies, equipment and contracts for services. • Provides references to Bank financial and administrative policies and procedures in administrative expense related subject areas. • Carries out the full range of office support work, including monitoring schedules related to the team's tasks, taking follow-up actions, packaging documents for audit submission. • Maintains up-to-date RM team files (both paper and electronic). • Assists in preparation of presentation materials and logistical planning for adhoc events, e.g. workshops, etc. • Handles other adhoc duties as required, e.g. assisting team members during work overflow/overload. Selection Criteria Essential Specialized Skills & Knowledge • Knowledge of basic accounting theory and principles and understanding of internal controls philosophy • In-depth knowledge of Microsoft Office applications. Ability to use technology or/and systems relevant to functional area, e.g. enterprise-wide business transaction and Information System (SAP). Able to coach less experienced staff on relevant technology and systems. • Ability to research, interpret data, and synthesize information clearly and concisely • Strong interpersonal skills and ability to liaise effectively and professionally with a wide range of clients (internal and external) • Excellent written and verbal communication skills in English. • Willingness to take up additional ad-hoc responsibilities other than duties directly related to this position whenever needed Minimum Education/Experience • Bachelor’s degree in Accounting with at least 3 years experience in a relevant field, e.g. accounting or finance, Administration. CompetenciesTechnology and systems knowledge - Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology and workflow change. • Project and task management - Demonstrates good organizational skills, and ability to work capably with minimal supervision in a fast-paced and deadline-oriented environment; can identify and resolve routine and non-routine issues. Able to stay organized, calm, and constructive in stressful situations. Able to select task and project delivery process and schedule, can manage multiple tasks within tight deadlines; demonstrates willingness to do what it takes to get a task completed within the agreed schedule. Demonstrates orientation to detail and quality; able to independently conduct Quality Control of own work (review for accuracy, fulfillment of relevant requirements, etc.) • Institutional policies, processes, and procedures - Demonstrates knowledge of own unit/department's programs and products, and how they fit into the mission of the WB; knows key players, understands own role and value added to the team and to the organization. Displays good understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply and implement them with minimal supervision. • Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Demonstrates willingness to avail and adapt oneself to effecting change. Demonstrates willingness to undertake tasks that stretch his or her capability. • Lead and Innovate - Proactively identifies problems or obstacles in area of assigned responsibility. Considers own behavior in context of WBG's values and mission. Understands and displays flexibility to adapt to department needs. • Deliver Results for Clients - Displays a positive and professional service-orientation in client interactions. Demonstrates understanding of department's key programs and/or products and how they are related to the larger organization. Prioritizes requests and/or tasks according to priority and highest impact for clients. • Collaborate Within Teams and Across Boundaries - Actively collaborates with others in own team and displays an open, helpful attitude toward others. Approaches conflicts as common problems to be solved. Includes others in own work and thinking. Considers the impact of work on WBG. • Create, Apply and Share Knowledge - Demonstrates initiative in building and growing own skills. Understands own knowledge and learning gaps. Takes feedback constructively and provides feedback on the work of others. • Make Smart Decisions - Thinks through problems and articulates the appropriate course of action. Takes action once decisions are made. Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.
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