International Criminal Court (ICC)

Special Assistant to The Director

International Criminal Court (ICC)

Job Description

Deadline for Applications:  21/01/2020 Organizational Unit:  Secretariat of the Assembly of States Parties Duty Station:  The Hague - NL Type of Appointment:  Fixed-Term Appointment Post Number:  T-2377 Minimum Net Annual Salary :  €46,664.00 Contract Duration:  General Temporary Assistance (GTA) until 31/12/2020, with the possibility of extension A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA). Organisational Context The Secretariat (SASP) provides the Assembly and its Bureau and subsidiary bodies with administrative and technical assistance in the discharge of their functions under the Statute.  The Secretariat provides substantive servicing of the Assembly and its subsidiary bodies. The substantive servicing functions include, inter alia, providing legal and substantive Secretariat Services, such as the provision of documentation, reports and analytical summaries, and supplying advice within the Secretariat on legal and substantive issues relating to the work of the Assembly. Duties & Responsibilities  Under the direct supervision of the Director of the Secretariat of the Assembly and in close collaboration with the Special Assistant to the Director (P-2), the incumbent will perform the following tasks and responsibilities:
  1. Assist to plan, organize and coordinate the provision of the technical servicing needs of the Assembly of the States Parties, its Bureau and other subsidiary bodies, as appropriate. The services to be provided, within the respective budget allocation and timelines, include: Security, interpretation, badges, catering, hospitality, supplies, Information Technology, copiers, etc. When sessions take place in The Hague, also serve as a conference room officer, with responsibility for overall management and logistical Coordination of the servicing of the plenary meetings;

  2. Assist to plan and prepare the lists of speakers at ASP thematic plenary sessions, keeping meticulous records ensuring the information of the speakers is correct that speeches are collected and distributed afterwards, as well as posted on the website;

  3. Support the Director in key administrative and protocol matters, such as those concerning translation and interpretation services; coordinate all requisite steps to ensure that Assembly and its subsidiary bodies have proper protocol in place;

  4. Oversee and assist in the preparation of media guidelines and accreditation and issuance of badges at Assembly sessions;

  5. Assist with organizing official trips of the Director and the president of ASP President, when required;

  6. Draft various correspondence such as notes/letters related to the Secretariat mandate;

  7. Maintain the archives and files of general information on sessions and meetings and complete various forms concerning meetings;

  8. Assist with ad-hoc tasks, as required by the Director, such as covering meetings when other colleagues at the professional level are not available or when the workload so requires.

Essential Qualifications  Education:  An advanced University degree in business or public Administration, conference management, International Relations or other relevant field, is required.  A first level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree. Experience:  A minimum of two (2) years (zero (0) years with an advanced level university degree) of relevant professional experience is required. Experience in conference servicing in an international organization would be considered an asset. Knowledge, skills and abilities: 
  • Excellent interpersonal skills;

  • Excellent communication skills;

  • Excellent drafting skills; Good analytical skills;

  • Excellent planning and organizing skills;

  • Professionalism in applying judgment in the context of assignments given;

  • Knowledge of office ERP systems (e.g. SAP);

  • Ability to establish and maintain effective working relationship with people of different national and cultural backgrounds with respect for diversity.

Knowledge of languages:  Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian or Spanish) would be considered an asset. ICC Core Competencies Dedication to the mission and values - Acts consistently in accordance with the mission and values of the Organisation; - Maintains confidentiality, acts with integrity and shows respect for diversity; - Shows commitment to the organisation; - Presents a positive image of the organisation during external discussions. Professionalism - Applies professional and technical expertise; - Keeps abreast of organisational issues; - Produces workable solutions to a range of problems. Teamwork - Listens, consults and communicates proactively; - Handles disagreements with tact and diplomacy; - Recognises and rewards the contribution of others. Learning and developing - Identifies Development Strategies needed to achieve work and career goals and makes use of developmental or training opportunities; - Learns from successes and failures; - Seeks feedback and gives feedback to others to increase organisational effectiveness; - Seeks opportunities for improvement of work; - Has an open mind and contributes to innovation. Handling uncertain situations - Adapts to changing circumstances; - Deals with ambiguity, making positive use of the opportunities it presents; - Plans activities and projects well in advance and takes account of possible changing circumstances; - Manages time effectively. Interaction - Expresses opinions, information and key points of an argument clearly; - Handles contacts with diplomacy and tact; - Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements. Realising objectives - Accepts and tackles demanding goals with enthusiasm; - Keeps to agreements with others; - Focuses on client needs; - Takes responsibility for actions, projects and people; - Monitors and maintains quality and productivity. General Information - The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested; - Applicants may check the status of vacancies on ICC E-Recruitment web-site; - Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered; - In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions; - Applications from female candidates are particularly encouraged; - Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff; - The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
Apply Now