World Vision

Snap Project Manager (Samuoi Nutrition Action Project)

World Vision

Job Description

This position is open for a local or international candidates based in Laos (local contract). Work location: preferably Salavan province, with frequent travel to the field, with possibility to negotiate according to candidate. PURPOSE OF THE POSITION World Vision is currently looking for a Project Manager for a new awarded multi-year project, based in Salavan Province, the Samoui Nutrition Action Project - SNAP. The project is financed by the Government of New Zealand MFAT, and is implemented in collaboration with the Ministry of Health, Lao Women Union and Lao Youth Union among other partners. The Project is part of World Vision New Zealand’s regional Program WOVEN (Tui Tuia te Oranga), Wellbeing Outcomes to end Violence, Enable livelihoods and improve Nutrition (2020 – 2025). The Project improves nutrition outcomes, particularly for young women and children under five, by addressing key determinants of malnutrition in households in target villages, improving dietary intake, infant and child feeding and care practices, and changed hygiene practices, gender relations at household level and adolescent transition to adulthood. The Project has a strong focus on the first 1000 days of life which are critical in addressing childhood malnutrition. What we are looking for We are looking for a positive team player, a project leader with the capacity to support the successful implementation of our SNAP project. This is the right position for you, if you are a results focused, energised person eager to meet ambitious goals for the most vulnerable children and their families, and you have a strong solid understanding of nutrition interventions, and the interrelated determinants of good nutrition as per specific outcomes of the project. Outcome 1: Children and their caregiver improve dietary and care practices Outcome 2: Adolescents transition to adulthood with improved health, nutrition and equitable gender behaviors Outcome 3: Households reduce incidence of selected water, sanitation and hygiene diseases/ illnesses linked to undernutrition Outcome 4: Children and their caregivers have improved access to regular health and nutrition services Outcome 5: Children and their caregiver improve access to nutritious food all year round Major responsibilities The Project Manager is accountable for the high quality implementation of SNAP, in alignment with the policies and guidelines of MFAT, World Vision New Zealand and Project Government counterparts. The Project Manager is responsible for overseeing and coordinating annual and monthly action plans in Samuoi district, by ensuring quality of activities across all outcomes in line with SNAP’s outcomes and outputs. They Lead the SNAP project team and are responsible to conduct the Coordination of project activities. The SNAP team is comprised of 8 members (5 project coordinators, and 3 project support functions). The Project Manager ensures operational support, quality communication and reporting for the project, and takes the lead on coordination/collaboration with donor, Government partners at Provincial and District levels, World Vision New Zealand and other key stakeholders. Some of the key responsibilities include: · Management: Ensure SNAP project is implemented in accordance with Design, developed work plan and agreed methodology. Provide technical advice to support implementation of specific technical activities across outputs as required. · Leadership of all coordination activities: Led SNAP project team, provide strong leadership and empower staff to fulfil required tasks in project management. · Collaboration and Coordination: Focal point for MFAT, Word Vision New Zealand, Government partner and other key stakeholder of the SNAP project. · Monitoring, Evaluation, Reporting and Communication: Submit timely accurate and professional reports; establish and maintain effective project reporting, monitoring, evaluation, and Communication Systems. · Financial management: Manage project budget within approved spending levels and ensure accurate and timely financial reports are prepared and shared with WV NZ. · Learning Evidence and Networking: Consistently look for more effective and efficient implementation methods and opportunities to increase impact. Guide and advise about the progress of the project, potential bottlenecks, and of actions to address them. MAIN RESPONSIBILITIES: 1. Management Direct and oversee implementation of the project, ensuring that all strategic objectives and outcomes are met through proper staffing, implementation, technical oversight and quality assurance. Develop annual work plans and ensure project implementation follows the work plan as approved by the donor. Interpret project results and, where needed, incorporate learnings into project implementation. Oversee and support SNAP team to ensure project implementation, including logistical support, purchase and delivery of equipment and approval of project inputs. Prepare and submit all reporting requirements ensuring they are on time and meet minimum standards. Ensure any problems or challenges are effectively communicated so that delays can be overcome and the project goals achieved. Ensure accurate and timely financial reports to the donor, WVIL and WVNZ support office. Review and provide feedback to WVIL Finance Department on project financial reports to ensure compliance with the Donor (MFAT) Guidelines. Ensure compliance with MFAT requirement and guidelines and requirements throughout the project implementation. 2. Leadership Plan, direct and implement with SNAP team all aspects of project implementation related to coordination activities, including ensuring that all Partners meet their obligations under the project, and meet WV and MFAT compliance standards Provide technical advice, including written technical inputs, to support implementation of specific technical activities across outputs as required Build capacity of Project staffs through on-the-job coaching, honest and timely feedback, field monitoring, and identification of learning/training needs and opportunities. 3. Collaboration and Coordination Manage proactive and responsive relationship with WV New Zealand, MFAT, Government stakeholders, and other partners in the field. Close collaboration and a good working relationship with PQD and also Strategy and Evidence team is essential Work with the Provincial and District Nutrition Secretariat to ensure SNAP is effectively represented and functional in all activities of the committee. Build and sustain effective close working partnerships with government counterparts and stakeholders through active sharing of information and knowledge to facilitate quality project implementation and build capacity of stakeholders to achieve and sustain results of the project. Facilitate Project DIMC and PIMC meetings at provincial (three, six month and one year meeting) 4. Monitoring, Evaluation, Reporting and Communication Establish and maintain effective project reporting, monitoring, evaluation, and communication systems. Submit timely accurate and professional reports that meet Government, donor and WV requirements. Oversee field staff Data Collection, ensuring quality data and Analysis. Consolidate reports from district into one provincial report for Project IMC meeting and project reports. Actively engage with field work, monthly site visits and field based coaching. Ensure that the project team is actively monitoring progress, identifying lessons and reviewing plans together on a monthly basis in a way that creates awareness, teamwork and ownership. 5. Financial management Work closely with the field and WVIL finance department to monitor project finances, expenditure, cash flow, and financial risks. Ensure compliance with the MFAT Guidelines including through managing grant/project budget within approved budget. Analyst of project spending and plan for remaining budget and project timeline Approve project expenses according to the Limit of Authority (LoA). For expenses beyond the LoA, review and confirm them before purchases are approved. 6. Learning Evidence and Networking Consistently look for more effective and efficient implementation methods and opportunities to increase impact. Facilitate learning of best practice by ensuring a Continuous Learning process is developed and in place with key staff and partners. Guide and advice about the progress of the project, potential bottlenecks, and of actions to address them Coordination in the area of implementation, including seeking cooperation for joint advocacy opportunities at district, provincial and national level KNOWLEDGE, SKILLS AND ABILITIES · 5-8 years’ experience in providing senior operational oversight to Nutrition programs or at least one of the following technical areas – WASH, Gender, Nutrition Sensitive Agriculture or Adolescent Health · Bachelor’s or Master degree (Health, Nutrition, or related field) · Business degrees will be considered in lieu, if accompanied with years of experiences · 5-8 years’ experience of Project or Operation management of a Grant Funded project with strong leadership and team management skills. · Project management knowledge and skills, with strong organizational, IT, and writing skills · Knowledge of development work, including program logic, theory of change, monitoring and evaluation and community empowerment. · Ability to function efficiently and effectively with little day-to-day supervision. · Excellent oral and written communication skills in English (Lao will also be preferred). · Ability to identify and plan work strategically and to work to deadlines. · Strong communication skill is essential to maintain multi stakeholders, including internal communication, donor relationship and local government stakeholders · Holds self-accountable for decision making and managing resources efficiently to achieve project goal, outcomes and outputs · Demonstrated strong understanding of finance and accounting (financial management), · Good experience from field work and project monitoring to ensure quality deliverables of the project · Demonstrated coordination experience with Government and development partners at Provincial and/or National level · Previous experience working in senior management on medium grant funded projects · Willingness to travel to the districts and villages on a frequent basis · Operational experience supporting coordination, implementation, leadership in NGO context Travel and/or Work Environment: Accepted to travel 50% of the time and oversee project activities, depending on the residence of the person
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