Danish Refugee Council (DRC)

Shelter & Infrastructure Manager

Danish Refugee Council (DRC)

Job Description

DRC is operational in South Sudan since 2005, working with the overall aim of achieving durable solutions for displaced populations. The Danish Demining Group (DDG) started Humanitarian Mine Action in 2006. Danish Refugee Council main program objectives (2018-2020) in South Sudan are: 1.    To save lives and alleviate suffering among displaced people and their hosts 2.    To reduce displacement related risks and support and facilitate solutions 3.    To promote peaceful, inclusive and resilient societies and address root causes to displacement DRC primarily operates across Upper Nile and Unity states, both of which are heavily affected by conflict and experience high numbers of internally displaced populations as well as refugees in need of humanitarian assistance. DRC has operational bases in Maban, Malakal, Kodok and Aburoc in Upper Nile and in Bentiu, Mayom, and Ajuong Thok in Unity state, supported by a country-office in Juba. Responsibilities The Shelter & Infrastructure Manager will be responsible for implementing and evaluating the shelter and construction activities for DRC in Jamjang County. This includes shelter activities in the two camps of Ajuong Thok and Pamir and the construction of other infrastructure in Jamjang county (youth center rehabilitation, market stalls, etc.). He / she coordinates with the other DRC departments and partners, including UNHCR, for the development and implementation of the 2020 - 2021 shelter strategy Management 
  • Responsible for planning, implementing, following-up and supervising DRC shelter and construction activities in Jamjang.

  • Ensure that adequate staffing is in place for the activities, including an appropriate gender balance within the staff group. Ensure all staff are trained on the skills and values required and contribute to local and national Capacity Building.

  • Monitor financial commitments and expenditures against the initial shelter budget and make appropriate measures if necessary, in Coordination with the support services manager and the Area Manager.

  • Ensure that the organization’s financial, supply chain, security and human resources policies and procedures are fully adhered to and implemented.

  • Ensure that DRC’s Code of Conduct is respected and implemented by all stakeholders: national staff, incentive workers, casual labor, suppliers.

  • Contribute to the strategic direction of the area and country operations through participation in strategy planning meetings and documents.

  • Maintain emergency preparedness and response capacity for DRC in area of operation in case of influx or other risks/hazards.

Administrative, Finance and Procurement Functions
  • Supervise shelter team of contracted staff, refugee incentives and casuals, ensuring effective staff deployment, performance planning and appraisals for supervisees.

  • Disburse and track expenditure of the shelter budget component, flagging any over- or under-expenditures in a timely manner.

  • Prepare project procurement plans and reports and order materials in a timely manner.

  • Manage casual staff contracts and service contracts.

  • Update the organogram for the department with revised job descriptions according to roles and responsibilities of department staff

  • Make sure the project activities and procedures respect and comply with the internal policies & procedures, donor contractual agreements, grant documents and implementation plans.

Program implementation
  • Identify gaps in shelter and infrastructure provision to refugees, proactively referring those gaps to relevant forums or advocating with government authorities or humanitarian partners for additional support.

  • Develop and/or adapt a work plan for construction activities and ensure progress and quality in line with applicable international standards and agreements.

  • Construction activities will include, but not be limited to:

    Large-scale construction of family shelters for refugees (both emergency and semi-permanent shelters);     Construction of communal infrastructure (including both traditional structures using local materials and semi-permanent, mud-brick buildings).     Construction of buildings to support other projects, training centers, youth centers, etc.
  • Involve the refugee community and their representatives (block leaders) in the different stages of construction activities, from planning to implementation and evaluation.

  • Provide Technical Support to refugees who are able to construct own shelter, and organize work teams to construct shelter for vulnerable families.

  • Supervision of contractors and suppliers, ensuring that deliveries take place according to the quantity and quality agreed.

  • Ensure quality supervision of quality of work of any contractors hired for construction activities at all stages of the construction process.

  • Ensure that all documentation related to shelter activities for works completed, laborers engaged and supplies is completed in a timely manner.

  • Develop/update maps of the camp as necessary in coordination with Site Planner and UNHCR.

  • Adapt construction activities, as applicable, in close coordination with Camp Manager and Area Manager, if/as the context changes; In particular, the shelter manager may be required to significantly scale up construction activities in case of a large refugee influx and/or redeploy staffing and resources to new camp sites in case of a major influx.

  • Other tasks related to infrastructure/construction supervision may also occur.

Program development 
  • Identify gaps with a view to generating ideas for future projects with strong beneficiary impact, both in IDP and refugee sites and in host communities.

  • Design the shelter strategy and approach for 2020, in close coordination with UNHCR, the Area Manager and the other project managers.

  • Participate in the development of proposals and budgets in close cooperation with the Area Manager and the Support Services Manager.

  •  Develop an adequate procurement plan for the 2020 project and the respective tools for its follow up.

  • Participate in camp coordination meetings, ensuring that refugees are regularly updated on construction progress and constraints.

  • Represent DRC shelter department with NGO partners and the UNHCR.

  • Facilitate the (re-)activation of the shelter committees in both camps and organize the relevant meetings with the help of the shelter teams.

  • Ensure that all Data Collection and progress monitoring tools are updated and verify data before reporting.

  • Report periodically on construction activities to the Area Manager and participate in the donor reporting on monthly, interim and final reporting stages, as well as bi-weekly activity updates.

  • Develop and follow up on the program’s MEAL plan and relevant tools.

  • Take appropriate decisions based on a continuous monitoring of program’s indicators, with the participation of other relevant internal and external stakeholders.

  • Contribute to the internal and external accountability mechanisms by elaborating quality donor reports.

  • Contribute to Continuous Learning by organizing project reviews, and by consolidating success stories and lessons learnt from the field.

About you To be successful in this role, we expect you to be a positive, mature leader with a proven track record of developing effective initiatives, programmes, and impact. In this position, you are expected to demonstrate each of DRC’ five core competencies:
  • Striving for excellence: You focus on reaching results through the country team both to position DRC and ensure excellence in all deliverables.

  • Collaborating: You lead country initiatives and processes by involving relevant parties and encouraging feedback.

  • Taking the lead: You take ownership and initiative while aiming for innovation.

  •  Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.

  •  Demonstrating integrity: You act in line with DRC’s vision and values.

Moreover, we also expect the following: Essential qualifications:
  • Minimum 3 years of professional work experience in managing shelter programs, including at least 2 years at the international level;

  •  Degree in Civil Engineering, Construction or related field

  •  Minimum 3 years of humanitarian work in challenging field locations;

  •  Excellent project management skills include the design of project management tools;

  •  Excellent analytical and communication skills;

  •  Strong interpersonal skills and demonstrated ability to establish effective working relations with local staff and other stakeholders;

  •  Proven ability to work and live in basic living conditions in field locations;

  •  Ability to work under pressure, with minimal supervision, and in a culturally diverse team;

  •  Experience with implementation of large-scale shelter programs in IDP camps or displacement situations is an asset;

  •  Experience with preparing BoQs and technical design drawings for new construction.

  •  Proficiency in the use of IT Office Tools and Autocad drawing software.

  •  Experience overseeing implementation of construction projects by external contractors, including quality checking

Desirable qualifications
  • Consistently approaches work with energy and a positive, constructive attitude;

  • Prior experience in South Sudan an added advantage;

  • Self-motivated and able to work with a minimum of guidance and supervision;

Conditions Availability: 1st February 2020 Duty station: Ajuong Thok- South Sudan; this is a non-family and unaccompanied positon. Reporting: Area Manager Supervising: Shelter Specialist, Shelter Officers and Field Assistants and Outreach Workers Duration: 11months until 31st December 2020, contract possibility of extension, subject to performance and funding. Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates available at www.drc.dk under Vacancies graded as Management employment band F, Level 2. Commitments:     DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).  All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards. Gender Equality:     DRC is committed to achieving gender parity in staffing at all levels.  In light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunities: DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics. Applications  All applicants must send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. The cover letter should outline your personal motivation for applying and your key qualifications for the position. Apply online on our page Current Vacancies at www.drc.ngo. Applications sent by email will not be considered. Closing date for applications: 12th January 2020 If you have questions or are facing problems with the online application process, please visit  drc.ngo/jobsupport
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