Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB. 1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9). In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category. Overview Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030. ADB only hires nationals of its 68 members. The position is assigned in the Treasury Services Division within the Treasury Department (TD). TD performs a strategic role in efficiently planning, mobilizing, and managing ADB's finances, with the view of protecting ADB's solid financial standing to enable ADB to deliver on its developmental goals. TD defines ADB's asset and liability management policies on liquidity income management, currency management, and loan pricing. It coordinates increases in ADB's general capital and raises funds in capital markets. TD also manages ADB's investment portfolio to ensure that ADB's liquidity requirements are met at all times. To ensure the timely delivery of ADB's operational and financial commitments, the Treasury Department Treasury Services Division (TDTS) performs a wide array of services that aim to strategically plan and manage ADB's finances, and efficiently mobilize funds required for ADB's operations. Job Purpose The Senior Treasury Officer will oversee payment operations by providing advanced analytical support and supervising a team handling work activities relating to the following: (i) proper execution of payments and disbursements, (ii) determining daily fund requirements and the purchase of required currencies, (iii) timely settlement of fund transfers and foreign exchange cover payments, (iv) prompt resolution of returned and unapplied payments including reconciling items (v) receipts processing (vi) Cash Room functions, and (vii) system design and development to enhance efficiency of workflows. The incumbent will report to designated International Staff and will supervise Administrative Staff. Responsibilities · Payments and Disbursements Processing Supervises the proper execution of payments and disbursements via SWIFT and other payment methods such as Cheque Letter of Instruction and Cash relating to loans, grants, technical assistance, trust funds, equity investments, cofinancing, guarantees and administrative expenses including business travel, payroll and pension payments. Ensures that payment instructions are properly formatted based on specific depository bank requirements and related payments to member countries/beneficiaries are executed in a timely and accurate manner. · Daily Funding Requirements Analyzes and determines the daily funding requirements to ensure that funds are available before payment instructions are sent out to depository banks. Reviews and examines the daily cash position of bank accounts used for disbursements and arranges for the purchase of the required currencies to ensure that funds are promptly delivered to related beneficiaries. Coordinates with concerned Unit on funds needed for operations or for investment and provides inputs to the daily cash operation portfolio. Manages utilization of Developing Member Countries' Article 6.2(b) currencies for administrative expenses. · Fund Transfers and Cover Payments Reviews and verifies daily the execution of cover payments for the timely settlement of currency purchase transactions. Reviews and verifies interfund transactions ensuring timely settlement of receivable and payable balances of various trust fund accounts. · Unapplied/Returned Payments and Reconciliation Determines and initiates necessary action for the timely resolution and settlement of unapplied payments, returned funds and reconciling items. Coordinates with business units, Resident Missions and other Departments to ensure that appropriate actions are taken to rectify discrepancies. Reviews summary reports of unapplied and returned payments and provides guidance to concerned business units in providing complete and precise payment information for future disbursements. Ensures that reconciling items in ADB's books and bank accounts are immediately acted upon for reliable cash balances and accurate cash management purposes. · Receipts Processing Supervises collection and ensures accurate recording of guarantees, loan refunds, participation fees, capital contributions relating to equity investment, dividends and divestments including physical movement of securities. Monitors the inflows of funds and informs concerned divisions in TD and related Departments to facilitate disbursement and funding actions. · Cash Room Functions Oversees the operation of the Cash Room function which is outsourced to a commercial bank. Ensures that letter of instruction (LOI), cash, and check payment instructions processed by TDTS are promptly released to payees. Monitors and verifies collections made by the Cash Room on behalf of ADB. Works with Office of Administrative Services on the extension/renewal of the contract and review and submission of the Service Level Evaluation and the Work Performance Statement. · Systems Support Reviews and initiates system enhancements on business processes relating to payments and receipts processing. Coordinate with TDTS business units and Information Technology Department in conceptualizing solutions and participates in systems design, development and testing. Assists in other unit/department-initiated projects and suggest system or process enhancements to improve and enhance efficiency of workflows, increase straight-through processing and organizational resiliency. · Communication Liaise and coordinate tactfully with key people within ADB (Controller's Department, Resident Missions, operational departments) and external parties (supplier, depository banks, external auditors) to address queries or provide payment information or clarification. · Others Provides guidance and training to junior staff and performs administrative support to all the Unit's work-related activities.Apply Now
QualificationsRelevant Experience & Requirements
- Bachelor's degree in banking, finance, business administration or other related disciplines; preferably with Master's Degree or equivalent
- At least 8 years relevant experience in financial accounting and general office administration; and at least 4 years of supervisory experience
- Excellent oral and written communication skills in English
- Thorough knowledge of commercial and administration matters, particularly relating to treasury functions and central bank operations.
- Extensive familiarity of market practices, conventions, regulations and procedures related to settlements and clearing systems, foreign currencies, and international payment systems and practices.
- Solid understanding of cash operations relating to payments.
- Basic understanding of risk management (operational risk, settlement risk, credit risk) and accounting practices
- Demonstrated expertise and experience within the assigned sector.
- Knowledge of SWIFT settlement procedures.
- Proficiency with Oracle enterprise-wide solution, and specialized Treasury related software such as Summit, Misys, Bloomberg, and Reuters and understanding of treasury payment systems
- Ability to guide Administrative Staff (AS) to facilitate work planning, delivery and quality review.
- Strong planning and organizing skills to handle many tasks with deadlines.
- Ability to develop rapport internally and externally in a multicultural environment.
- Please refer to this link for ADB Competency Framework for National Staff Levels 3 - 4.