European Bank for Reconstruction and Development (EBRD)

Senior Trade Finance Administrator (Senior Officer)

European Bank for Reconstruction and Development (EBRD)

Job Description

The Senior Officers, Trade Finance Programme (TFP) arrange, process, and report trade Finance Operations for their designated area, as delegated by the Head of Team and review, and monitor operations from adjacent areas. They maintain the monitoring and reporting systems and data bases for the team, and ensure timely delivery of guarantees and loans to the client banks. The Senior Officers draft TFP reports, maintain client databases, and provide quarterly and annual reports to external donors and risk participants. They support the marketing and training activities of the TFP, and are responsible for training new team members in the use of the systems, practices and rules of the TFP, with reference to technical frameworks and current EBRD practice. Background The EBRD’s Trade Facilitation Programme (TFP) was developed to promote and facilitate international trade to, from and within central and Eastern Europe, the Commonwealth of Independent States (CIS) and the southern and eastern Mediterranean (SEMED) region. Under the TFP, guarantees are provided to international commercial banks (confirming banks) thereby covering the political and commercial payment risk of transactions undertaken by issuing banks in the EBRD’s countries of operations. At present there are 100+ issuing banks in 26 countries participating in the TFP, working with over 800+ confirming banks and their subsidiaries throughout the world. The Senior Officers, TFP negotiate, receive and structure new proposals from client banks and their external counterparties in accordance with the UCP and ISBP frameworks and Incoterms and with EBRD processes and requirements. They are responsible for ensuring timely delivery of all transactions, and accuracy of documentation: this requires ongoing liaison with Operation Leaders, Country teams, OAD Risk Managers, Banking Operations and Credit. Accountabilities & Responsibilities
  • Draft TFP reports to management, maintain client databases, and provide quarterly and annual reports to external donors and risk participants.

  • Assess transactions against TFP rules and guidelines: obtain relevant approvals from Credit, Environment, in order to issue guarantees/disbursements. Assist in structuring transactions with clients according to TFP procedures.

  • Check documents, analyse supporting contracts and monitor counterparties to ensure that they fall within current guidelines: identify problem areas and flag to management.

  • Liaise internally with Operations Administration Department, Credit, Equity Operations and Environment, as well as externally with TFP clients and their counterparties day by day, in order to issue transactions which meet EBRD criteria.

  • Maintain accurate trade records in bespoke EBRD IT systems. Ensure trades are within allocated limits and are speedily processed. Identify and resolve administrative queries.

  • Accountable for all trade operations within allocated country portfolio. Maintain direct service to clients, update information, monitor and maintain internal credit limits, identify and adjust to increasing business volumes and support TFP bankers with all aspects of TFP operations. Monitor utilisation of limits to ensure that trade does not exceed pre-approved limits and guidelines.

  • To train and develop administrative staff on records and operational procedures, and to train and guide contractors, consultants and interns on operations and TFP procedures, communicating best practices.

  • Ensure that adequate operations cover is provided during staff absences and at times of high volume to ensure continuity of trade services to our clients.

  • In addition, the Senior Officers in the TFP team may be tasked with the regular Banking Assistant duties such that: supporting team members with organisation of various events; making travel and meeting arrangements for the team members; providing assistance to the Executive Assistant to Financial Institutions Managing Director in the context of organising and managing the Group-wide events, such as FI team retreat; other ad-hoc assistance as may be required by the TFP team members.

Knowledge, Skills, Experience & Qualifications
  • Excellent working knowledge of MS Word, Excel, PowerPoint etc.

  • Excellent writing skills and ability to draft and review reports and documents

  • Ability to work in a high-pressure environment and to tight daily deadlines.

  • Excellent organisational skills in order to prioritise a demanding workload from multiple sources.

  • Ability to work accurately and quickly within a structured framework of procedures.

  • Additional languages useful, though not essential, e.g. Russian, French or Arab language

  • Ability and desire to learn constantly and to absorb change constructively are of particular importance

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working.
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