CARE

Senior Program Development Manager

CARE

Job Description

Organization: CARE International in Lebanon Department/Division: Program Unit:** Program Development Category: Manager Work Location: Based in Beirut Supervisor: CD Posting Restrictions: None Job Summary: CARE is a leading relief and development non-governmental organization working to end global poverty. Working in over 95 countries around the world, CARE is reaching more than 83 million people through its programs, with more than 11,000 employees worldwide. CARE has been working in Lebanon since 2013 responding to the Syrian crisis. CARE International in Lebanon has doubled its portfolio in the last year, strengthening its protection and economic empowerment programs. CiL looks to support individuals, communities, and systems in Lebanon to become more resilient through innovative and multisectoral approaches. And within this expansion is working on longer term programming and approaches, and for this seeks a specific type of expertise CARE is committed to the Grand Bargain and in Lebanon have expanded to working with 38 partners. CiL is in need of support during these exciting times and is looking for a program development manager. The PDM will be working, coordinating and leading all new business development opportunities, support program and support departments with grant management. This position is responsible for program reporting, proposal development process, and donor mapping. This position is based in the Beirut office and will support CARE’s efforts in fundraising efforts in country. The position is expected to bring significant expertise in program design and positioning. CARE is an international humanitarian and development organization without religious, political or government affiliation. CARE is committed to protecting and promoting the rights of vulnerable girls and boys, women and men and improving the lives of refugees and host communities alike. Supervisees: None Salary: As per CIL Salary scale Update: June 18 2020 Duration of Contract: Contract Type: Employment Other contract elements: The direct supervisor reserves the right to adapt this job description at any time during employment according to needs. Any extension of this contract is dependent on performance review and funding availability. Education & Certification: Bachelor’s in social science, business administration, socio-economics, humanitarian affairs or equivalent. Master’s degree is a plus Minimum Education Level: Bachelor’s degree Proven Experience: At least 3 years of work experience in not-for-profit program development or grants management. Excellent knowledge of compliance requirements of various types of institutional donors (UN Agencies, ECHO, EU, USAID, DFAT, SIDA, GAC) and private foundations Understanding of the financial aspects of award management and understanding of operations and programming. IT / Software / Technical Skills: Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems) Language Skills: Language Speaking Reading Writing Arabic Fluent/Mother tongue Professional Professional English Fluent/Mother tongue Professional Professional French Optional Optional Optional Competencies · Sense of diplomacy and negotiation · Ability to operate effectively in a stressful environment · Flexible and adaptable · Traits/Interpersonal Skills Needed: Ability to work in teams. Ability to work with minimum supervision. Good Time management. Good computer skills. Good Organizational & administrative skills. · Integrity, fairness and impartiality. · Good communication, networking and presentation skills · Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities · Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure Detailed Responsibilities & Tasks Responsibility #1: Business & Proposal Development · Draft, coordinate, edit, and support quality assurance of concept notes and proposals in line with identified needs and funding opportunities, in coordination with program staff, finance staff, and other support personnel · Organize and facilitate program design workshops as needed for new business development opportunities with relevant program staff. · Package grant proposals to suit the requirements of different donors, including working with the Communications team to develop separate marketing collateral aimed at different audiences (CMPs, Institutional donors, Corporates etc) · Ensure that CARE’s values, principles and practices and commitment towards women and girls and relevant mainstreaming activities are considered and applied by all team members to achieve organizational outcomes. · Facilitate collaborative working between the Finance and Programme Teams · Develop and update a donor mapping matrix, which maps current and potential donors for CARE International in Lebanon, their priorities, policies and anticipated calls for proposals. · Ensure successful on-going donor relationship management and ‘ownership’ of relations with donor and corporate representatives locally. · Liaison and work within CARE confederation to establish strong working relationships and relevant country donor strategies Responsibility #2: Grants Management · Maintain thorough knowledge of all CARE International in Lebanon grant contracts to ensure understanding of contractual obligations and regulations. This will include reviewing contracts, facilitating grant agreement processes and amendments, and ensuring all contractual milestones are regularly communicated to relevant project staff. · Ensure quality information management related to grants by overseeing the regular maintenance of reporting calendars and updating of internal CARE documentation and Grants Unit tools. · Coordinate review and approval of donor agreements and Care internal grants agreements. · Take the lead on coordinating internal and external reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and CARE requirements. Maintain close collaboration with all relevant departments at country and relevant CARE members in preparation of donor reports. · Review narrative report quality and support PMs in report writing as requested by DPI or relevant PMs. · Organize grants opening, progress review and close-out meetings. Preparation for grants openings meetings will include compiling all relevant project documentation while developing summaries of project contracts and proposals. · Prepare a monthly Award analysis for all secured grants and in-pipeline opportunities ensuring actions taken are highlighted to Senior Management Team at country level and to CARE HQ. · Ensure that the awards management system on the shared drive is effectively maintained and up to date for all awards and sub-awards including Go/no Go. · Identifying the systemic and structural issues that may impede grants growth and identifying and implementing mechanisms to overcome them. Responsibility #3: Support strengthening CARE’s partnerships** · Work closely with CARE Senior Management Team to update partnership strategy when deemed necessary and caught up on trends and innovation in partnership practices. · In line with capacity building programs of the CARE Lebanon office, deliver capacity development training for individuals and teams. This will include coaching and mentoring support staffs ability in proposal writing or report writing · Identify potential strategic partners and engage in strategic partnership discussions in close collaboration with the program team · Coordinate organizational capacity assessments (which include finance, governance, programmatic, gender and other aspects) for all potential and current partners, working closely with CMPs on the due diligence aspects. · Support and inform the assessment results analysis, identify the gaps and areas where partners’ skills need enhancing and ensure the data analyzed drives the prioritization of appropriate capacity development interventions. · Facilitate the partners’ selection process through carrying on all required procedures including due diligence in compliance with CARE regulations. · In coordination with the Program Department develop a pre-approved and comprehensive database of partners per expertise in sector including civil society and government academia. · Ensure all partners undergo vetting against proscribed organizations list. Responsibility #4: IV. Networking and Communications** · Represent where appropriate CARE with donors and in donor fora. · Participate in the senior management team (SMT) where appropriate to provide effective analysis and leadership on Business Development. · Systematically develop excellent working relationships with donors, corporate representatives and CMP counterparts. Particular attention should be given to building relations with strategic donors/partners in-country and include UN agencies, the World Bank and large Foundations. Other tasks required by line manager.
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