Job Description

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organisation established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, Health Emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, Coordination, and accountability for performance; Knowledge Sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programmes and Operations; and (iii) Management Services. The IFRC’s Supply Chain Department is a core function supporting the IFRC Humanitarian Action. The Department has a global network including:  a headquarters-based Supply Chain Management Department in Geneva  a Logistics Hub and Global Fleet office in Dubai  Five regional operational supply chain units located in Panama, Kuala Lumpur, Nairobi, Beirut and Budapest  logistics hubs  country-based logistics set-up Supply Chain Management is a function dedicated to: • Provide the goods and services as needed by IFRC to deliver to the most vulnerable; • Provide services to deliver visible value to the members, improving the efficiency and effectiveness of the supply chain and strengthening its control; • Developing talents & future leaders. Job Purpose Working under the Manager Operational Procurement unit, the Senior Officer Operational Procurement shall contribute to the success of the Procurement Hub by ensuring effective operational and tactical procurement of goods and services for Asia Pacific. The incumbent will ensure effective execution of operational procurement, support tendering for the region as required and ensuring best value for money objectives are achieved. Job Duties and Responsibilities Key areas of influence and key internal relationships include: Carry out operational and tactical procurement for Asia Pacific region, in strong coordination with regional operational procurement team, and strategic sourcing team. Be accountable to ensure the availability of all goods and services (right quality, right price, right time, right quantity and right place) in close coordination with the global sourcing team and the global operational procurement team. This role carries accountability for ensuing compliance with IFRC supply chain standards globally. In-Charge with the preparation and issuance of international and local purchase orders for supplies, equipment and services, preparation and submission of Sourcing and Operational Management reports and Analysis including tracking and performance tools, and ensuring that global and local policies and procedures are conveyed to end users in the procurement of goods and services. Key Accountability
  • To manage the provision of procurement activities for Asia Pacific following standard procurement procedures and policy.

  • To directly negotiate with key suppliers within the category/procurement area to ensure the provision of the goods and services to meet present and anticipated requirements.

  • To recognize and pursue opportunities to consolidate supplier commercial arrangements across a broader range of procured goods and services for the benefit of the Federation and its internal/external customers.

  • To act as the IFRC lead within procurement service provision, providing technical expertise and advice across the global network to enable the delivery of a high quality and commercially effective procurement service provision that optimally meets the needs of the IFRC, partners and customers.

  • To lead on the delivery of procurement service improvement, best practice, Continuous Learning and knowledge sharing between departments and keep the unit at the forefront of innovative procurement service practices.

  • To lead internal relationship building to ensure cross-functional co-operation and integration which minimizes risk and results in high quality technical solutions.

  • To fully support the implementation of regional/global FA

  • To support external sourcing request, including but not limited to, providing inputs for cost estimates and liaising with Finance Department on Invoices management.

  • Ensure process records and performance data are maintained for audit trail purpose.

  • Establish KPIs for the operational procurement function and report KPIs to the Management team on an ongoing basis.

  • Perform technical review (procedures compliance) as per needs.

  • Ready for deployment to support the operation needs as and when needed.

Actively work towards the achievement of the Federation Secretariat’s goals Abide by and work in accordance with the Red Cross and Red Crescent principles Perform any other work-related duties and responsibilities that may be assigned by the line manager Education Required: University degree in Business, economics, Engineering, IT or other relevant area. Preferred: Professional Procurement Qualification highly preferred Experience Required:
  • Minimum of 5 years of relevant experience in managing complex procurement operations including high volume in procurement, of which minimum 3 years at international level

  • Experience of managing and integrating tactical and operational procurement

  • Experience within the commercial sector

  • Red Cross/Red Crescent knowledge and experience

Knowledge, skills and languages Required:
  • In-depth grasp of international procurement practices including legal aspects

  • Problem Solving skills

  • Demonstrated ability to analyse operational procurement impact, including at operational/institutional levels

  • Commercial acumen and Proven negotiating skills

  • Ability to work to tight deadlines and handle multiple tasks

  • Ability to work in matrix environment

  • Ability to work in a cross-cultural and cross-functional environment, strong interpersonal skills

  • Ability to deliver efficient operational procurement in a challenging environment

  • Ability to synthesise and analyse complex data

  • Fluently spoken and written English

  • A broad understanding of humanitarian issues, disaster recovery and related organization.

  • Good command of another IFRC official language (French, Spanish or Arabic)

Competencies and values Values: Respect for diversity; Integrity; Professionalism; Accountability Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
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