Association of Southeast Asian Nations (ASEAN)

Senior Officer (Integration & Narrowing Development Gap)

Association of Southeast Asian Nations (ASEAN)

Job Description

Duties and Responsibilities: Reporting to the Assistant Director/Head of IAI & NDG Division, the Senior Officer shall be responsible to: 1. Service the relevant ASEAN sectoral and subsidiary bodies  Provide policy advice and other support to related or relevant ASEAN meetings and committees as required,  Ensure that ASEAN bodies are provided with appropriate substantive and administrative support as required including preparation of reports and information papers for meeting,  Effectively engage with ASEAN Member States, ASEAN Partners and other stakeholders,  Represent the ASEAN Secretariat at ASEAN and international fora as required,  Ensure that follow-up actions are taken on the relevant decisions of the ASEAN Summits, the Ministers and senior officials,  Monitor the implementation of IAI Work Plan. 2. Manage the development, implementation and evaluation of programmes and/or projects in the area of IAI & NDG Division  Work closely with consultants and project proponent to ensure effective and timely implementation,  Maintain consolidated record of the overall progress of the IAI Work Plan implementation and the achievement of results,  Promote and support donor Coordination initiatives, including non-duplication of projects with other programmes of the ASEAN Secretariat and pursuing co-funding options for joint implementation of activities with other Dialogue and Development Partners,  Oversee the implementation of cooperation projects in coordination with the chairs of subcommittees,  Formulate project/programme proposals/concepts/ideas for consideration by relevant ASEAN bodies and Dialogue Partners. 3. Monitor activities of sub-regional grouping  Monitor the implementation of sub-regional initiatives,  Communicate with sub-regional groupings, ASEAN Partners and External Parties involved in subregional initiatives in the effort to align the activities with ASEAN integration goals and minimise duplication,  Serve as a resource person at sub-regional meetings and activities, where relevant. 4. Manage operational activities of the Division  Plan Division activities, assign work priorities and be responsible for the quality of work,  Provide guidance/direction for staff on professional matters,  Foster teamwork and collaboration within the Division,  Manage all resources, including financial and Human Resources for the Division,  Participate in and contribute to divisional or directorate management meetings,  Respond to enquiries from researchers/private sectors/public sectors,  Prepare information, materials, and publications, other publication for public dissemination by and coordination with Community Relations Division. Qualifications and experience:  Advanced university degree (Master’s or equivalent degree) in preferably in the area of Economics, Development studies or other related discipline with extensive supervisory experience within a management position and a minimum of three (3) years work experience in strategic planning, project management and Monitoring and Evaluation in cross-cultural environment and international settings, or other relevant field.  Bachelor degree with relevant combination of academic qualifications, and five (5) years experience may be accepted in lieu of the advanced university degree.  High-level technical and applied skills and knowledge in area of responsibility.  Demonstrated skills in Problem Solving, planning, policy development and Analysis and the development of procedures.  Demonstrated ability to self-start, motivate staff and work effectively with people at all levels of the organisation.  Experience in identifying training and professional/technical development needs of staff.  Demonstrated ability to conduct both formal and on-the-job training and foster the Career Development goals of staff.  Demonstrated sound oral and written communication skills and sound interpersonal skills, including experience in cross-cultural environment and international settings.  Demonstrated ability to develop and maintain sound working relationships with diverse stakeholders.  Demonstrated commitment to collaborative work practices.  Competency in computer skills with adequate knowledge of Microsoft Office and external statistics and information databases.  Proven ability for accuracy under pressure and adherence to deadlines.  Excellent command of English, written and spoken. Ability to travel.
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