International Rescue Committee (IRC)

Senior Grants & Accountability Coordinator

International Rescue Committee (IRC)

Job Description

Background: The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on emergency response, protection, education, economic wellbeing, and health. The IRC works in 9 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 1,000 staff. IRC Afghanistan operates an annual portfolio of over $17 million. Scope: The Senior Grants Accountability Coordinator will be a central figure within the IRC Program Management and support infrastructure and a member of the country Senior Management Team (SMT). The Senior Grants Accountability Coordinator focuses on effective Grants Management and accountability, including oversight of monitoring and evaluation and supporting the inclusion of client voice in Program Design, implementation and close out. With a focus on refugees, internally-displaced populations affected by conflict and natural disaster, IRC currently works in the following sectors: Economic Well-Being, Environmental Health (WASH), Education, Protection and Rule of Law (PRoL), Child Protection and Women’s Protection and Empowerment (WPE), Nutrition and Emergency Response. The Senior Grants Accountability Coordinator will closely collaborate with the Deputy Director of Programs (DDP) on developing strategies for effective and efficient programming in the nine geographic areas/provinces: Kabul, Nangarhar, Laghman, Paktya, Helmand, Badghis, Herat, Logar, and Khost. The Senior Grants Accountability Coordinator will directly line manage the M&E Coordinator and Senior Grants Manager and reports to the Country Director (CD). He/she will be responsible for significant elements of IRC20XX strategy implementation and management of key humanitarian donor relationships together with the CD. Responsibilities: Business/Program Development & Fundraising • Work closely with the CD, DDP, sector coordinators and Field Coordinators to develop and update fundraising plans to achieve the strategic aims laid out in the country Strategic Action Plan (SAP) and to help ensure program sectors are adequately financed • In close coordination with the CD and DDP, responsible for identifying competitive and complementary partnerships and negotiating teaming agreements and scopes of work. • Contribute to go/no go discussions and decision making for funding opportunities • Ensure proposal development systems are in place for management, programs, finance and operations departments to produce timely and quality submissions • Oversee proposal development and support the Grants Unit and M&E Unit to make sure that high quality and needs-based project proposals are developed, according to the Proposal Flowchart and in compliance with IRC and donor regulations as well as within the parameters of the SAP. Ensure proposals are tracked with standard IRC tracking tools, e.g. OTIS. • Lead liaison with headquarters-based focal points during the proposal development phase • Provide mentorship and leadership during project design processes to assure new programs are based on IRC Afghanistan’s SAP and the Outcomes and Evidence Framework. • With the mentorship from the CD, represent the IRC Afghanistan with donors and partner agencies. Grants Management • Provide training, technical mentorship and oversight for Senior Grants Manager and/or Grants Coordinator, sector coordinators and field coordinators to fulfill their responsibilities with regard to report and proposal review and submission • Take primary responsibility for overall budget management/development by chairing monthly project cycle meetings – review progress of programs/projects as well as budget spending and take corrective measures so that projects finish on time; work with finance, operations and program colleagues to enact effective systems, including BvA to strengthen the ability of management staff to track project implementation. • Lead effective channels of internal and external communications relating to the effective management of grants • Ensure communication with IRC Afghanistan and HQ colleagues is constructive, clear, and organized • Support the programs and grants teams and field coordinators to ensure proper post-award management of grants based on both donor and IRC policies • Establish and maintain functional networks with key stakeholders (government ministries, donors, other peer organizations etc.) • Build capacity of Grant’s team members on donor policies, regulations and procedures and train other country team members in these areas • Collaborate with the Compliance Coordinator to review grant agreements and contracts to identify compliance issues and contribute to the implementation of appropriate solutions as necessary • Oversee the development of and compliance to a responsive information management and filing system within Grants Unit to ensure all donor contractual documents, reports, key correspondence etc. are appropriately filed in up-to-date soft and hard libraries available as meaningful in IRC Afghanistan offices • Ensure tools for donor reporting requirements, financial & management tracking, and learning are developed, used and updated regularly • Monitor and support the development, review and submission of all donor reports by the Senior Grants Manager to ensure high quality, accuracy and timeliness Partnerships • In collaboration with the CD and DDP, advance the partnership agenda, in line with IRC’s global and Afghanistan’s country program strategies. • Oversee the management, coordination and key risk control elements of IRC Afghanistan’s partnership portfolio to ensure a high level of risk management and compliance in strong, high quality partnerships that deliver timely and effective assistance in line with IRC’s partnership management system (PEERS). • Champion robust partner relationship management characterized by the core partnership principles of responsibility, results-oriented approach, equality, transparency and complementarity. • Articulate IRC Afghanistan’s strategic approach to partnerships and advise the SMT on matters related to PEERS, particularly in the areas in strategy, staffing and structure as well as compliance with the PEER system. Accountability, Monitoring and Evaluation • Lead the M&E team and work with them to revise the way IRC Afghanistan designs, measures, quality assures and closes out all programming • Supervise the M&E Coordinator and coordinate to lead the effective roll-out and implementation of national, regional and IRC Global Measurement Initiatives. Close coordination with the DDP to ensure a robust and responsive Client Responsiveness objective, through timely collection, analysis and feedback on CR data to for better inclusive programming. • Oversee proactive stakeholder involvement in accountability, monitoring and evaluation of IRC Afghanistan programs for enhanced collaboration, ownership and sustainability. Strategic Planning • Under the direction of the DDP, support implementation of the SAP and achieving the plan objectives, universal expectations, regular progress review of plans. Lead on the implementation and revision, if required, of specific components of the SAP, including Client Responsiveness and Business Development. • Work closely with the DDP in ensuring appropriate support and coordination between sector Coordinators, Grants and M&E. Human Resources and Staff Development • Provide supportive mentorship and supervision to direct reports, including appropriate and timely feedback to staff regarding their performance through the timely implementation of the annual staff performance management system. • Set clear objectives for Senior Grants Manager and M&E Coordinator. • Work with the CD, DDP, Deputy Director Operations, Finance Controller and Human Resources Coordinator to review/revise and develop appropriate policies and address issues. Liaison/Representation and Coordination • Actively, systematically and regularly communicate with various partners in country. • Maintain a sound understanding of programs to be able to represent the IRC and the IRC’s interests with implementing partners, government, donors and clients. • Help develop a positive relationship with donors/Government counterparts to ensure sustainable programs in the portfolio sectors. Encourage and support improved program cohesion through coordination initiatives and information sharing with and between all key country program staff. • Serve as an active member of the Senior Management Team and deputize for the Country Director as necessary. Qualifications • Graduate degree in International Development, International Relations, business; management and administrative science. • Excellent professional track record with 5-6 years of overseas experience, preferably in a conflict/post-conflict environment with Program Leadership responsibilities. Successful experience working within a complex security environment is preferred. • Proven ability to think strategically, prioritize and meet deadlines in a complex and challenging environment; must be culturally sensitive • Strong understanding of M&E approaches and methodologies especially in conflict environments. • Demonstrated successful experience developing projects and writing proposals for public and private donors. • Demonstrable understanding of project planning and management cycles • Excellent leadership, people management, interpersonal and negotiation skills and a demonstrated ability to develop harmonious teams in a multi-ethnic context. • Strong diplomacy skills; ability to establish and maintain good working relationships with partners, donors, government and clients in a sensitive environment. • Have fluent spoken and written English • Strong computer skills: including competency in the use of Windows MS office programs (Word, Excel), email programs, etc. • Willingness to travel outside Kabul depending on Security Clearance. • Willingness to live in strict security protocol environment The IRC is an equal opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
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