Job Description

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments. • FAO is committed to achieving workforce diversity in terms of gender and nationality • People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase • All applications will be treated with the strictest confidentiality • The incumbent may be re-assigned to different activities and/or Duty Stations depending on the evolving needs of the Organization. Organizational Setting The Infrastructure Service (CSDI) is responsible for the maintenance of the entire Headquarters premises and for providing services to staff; CSDI also assists Decentralized Offices in construction works for spaces of FAO’s property and those related to FAO technical projects. Maintenance and services are designed and implemented/performed in order to ensure quality, high safety standards, compliance with the Corporate Environmental Responsibility Policy and customer’s satisfaction. Reporting Lines The Senior Facilities Management Officer reports to the Director-general" id="link" class="link">Assistant Director-general, Corporate Services Department (CS). Key Results Planning, organization, Coordination and supervision of Infrastructure Services work. Key Functions • plans, coordinates and monitors the execution of all facilities maintenance activities, works and services in the Headquarters buildings, performed by CSDI staff or external contractors; • prepares work programmes, in line with local laws and codes, for the correct management of the Headquarters buildings liaising with the Italian Ministry of Infrastructures and Transport for the identification and planning of major priority works; • approves the Design of new infrastructural projects for FAO facilities and supervise the buildings construction works, to ensure the correct execution of works within specified time schedules together with project cost control; • implements and maintains procedures to ensure that expenditures are consistent with the annual financial resources of CSDI; • coordinates and supervises the preparation of tender specifications for construction works, maintenance and up-keeping services, as well as agreements related to catering and concessionaires, as needed; • Implements and maintains systems to ensure competitive market prices and procedures, as well as continuous monitoring and control of contractors’ performance; • supervises the development of methods and programmes for the implementation of infrastructural works related to fire prevention and safety of the work place on the premises and represent CSDI in the Advisory Committee on Occupational Health and Safety (ACOHS); • in collaboration with the Office of Support to Decentralized Offices (OSD) manages major infrastructural projects in FAO Field Offices (Regional Offices, etc.) and provides support to decentralised offices; • represents the Organization at the Inter-Agency Network of Facilities Managers; maintains high level contacts with the Italian Ministry of Infrastructures and Transport and other local authorities (Vigili del Fuoco, Soprintendenza Archeologia Belle Arti e Paesaggio per il Comune di Roma); • oversees and promotes initiatives under the Organization’s work on corporate environmental responsibility, to reduce emissions, increase efficiency and integrate sustainability into the Organization’s daily operations, in accordance with the Corporate Environmental Responsibility Policy and with United Nations initiatives such as UN Greening the Blue; • performs other related duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements • Advanced university degree in architecture, engineering or related field • Ten years of relevant experience in facilities management, maintenance and construction activities for very large office complexes • Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish) Working knowledge of Italian. Competencies • Results Focus • Leading, Engaging and Empowering • Communication • Partnering and Advocating • Knowledge Sharing and Continuous Improvement • Strategic Thinking Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions is essential • Extent and relevance of experience in facilities management, maintenance and construction activities for very large office premises • Extent and relevance of experience with facilities management, including knowledge of relevant laws and international standards, also in the field of Work Safety and Security • Extent and relevance of experience in the field of corporate environmental responsibility • Extent and relevance of experience in budget management experience • Extent and relevance of experience with procurement of outsourced facilities management services
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