The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Organizational ContextThe International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organisation established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, Coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programmes and Operations; and (iii) Management Services. The IFRC Asia Pacific Regional Business Group is organized through cluster offices covering National Societies in Asia Pacific.
The Finance Officer oversees and supervises 34 countries in Asia Pacific for Covid-19, leads on management of the regional budget, and coordinates with the grant manager on the management of the global budget and funding. The position is based in Kuala Lumpur with frequent travel to implementing countries.
Reporting to the Finance Unit in Asia Pacific, the Finance Officer’s primary responsibility is to ensure sound internal control and Financial Management of the Covid-19 Program, s/he is responsible for training and providing technical advice and guidance to National Societies and IFRC delegates implementing the programme. This includes management of funds, budgets, procurement, administrative and contractual matters for Covid-19 appeal in Asia Pacific Region and therefore accountable for the following with regards to the project:
- National Societies Development
- Control and risk management
- Project Financial Management
- Fraud and Corruption Prevention and Control Awareness
Job Duties and Responsibilities
National Society Financial Development and Risk management
- Develop the finance and Administration risk register for all Covid-19 countries in Asia Pacific
- Work with National Societies and IFRC offices to ensure a sound system is in place for document movements and tracing where Covid-19 is implemented.
- Support the dissemination of the anti-fraud and corruption policy through training to IFRC and National society staff where Covid-19 is implemented.
- In situation of crisis (National Society late reporting, fraud or irregularities) propose and enforce asset safeguarding measures that guarantee continuity of service delivery.
- Develop, monitor and maintain the register of asset and property of the program and ensure that accurate office systems are in place and maintained.
- Technical supervision of finance staff in-countries to build capacity and oversee IFRC financial terms and conditions are respected.
- Technical leadership on the Design and development of tools to support on financial and risk management and reporting.
- Oversee monthly accounts closure for the supported offices, verify compliance in terms of supporting documentation and Federation financial procedures with a focus on risk areas such as unauthorized expenditures, high value procurements, double booking.
- Field visits to monitor implementation and sample check to verify that IFRC and donor financial terms and conditions are respected.
- Technical assistance to IFRC and National societies in the Asia Pacific Region and cross-regional for Asia-Pacific National Societies.
- Ensure compliance with donor, IFRC and local regulation requirements and manage financial risks related to the implementation of Covid-19.
- Enforce the application of IFRC finance policies, processes, and procedures.
Provide Technical Support, training and guidance on financial management, procurement, administrative processes and reporting requirements to IFRC staff and National Societies involved in the implementation of the programme.
- Advise Covid-19 staff on the effective use of resources so that deliverables are achieved within set budgets, timelines and standards.
- Coordinate the development and revision of country budgets and support the development of programme grant agreements with National Societies
- Monitor the pledge implementation rate and prepare monthly financial management reports and issue regular updates on the programme financial performance.
- Supervise the implementation of internal and external audit recommendations and ensure that a rigorous internal control environment is maintained.
- Investigate deficits (Pledges), budget variances, expenditure above budget and propose correctives actions.
- Coordinate with the grant manager on new funding requests, grant closure, planning at global and regional level.
- Review cash needs, cash holdings against the program scope and the national societies absorption and reporting capacity as agreed in the project agreements.
- Review cash request needs and ensure that the program has sufficient funds available to carry out its activities.
- Supervise and coordinate the preparation of monthly forecasts and maintain sound treasury management in countries.
Fraud and Corruption Prevention and Control Awareness
- Conduct training and awareness sessions on fraud and corruption prevention.
Contribute to creating awareness of the IFRC Fraud and Corruption Prevention and Control Policy among external stakeholders, including partners, suppliers, service providers, public authorities and community representatives.
- Create awareness about the process and tools for reporting possible breaches of the IFRC Code of Conduct – such as corruption, fraud, dishonesty, harassment, sexual violence and abuse, unethical behavior and abuse of child labor – among stakeholders, including target communities.
- Relevant university degree in Business Administration/Accounting (BAC+4)
- Certification in accounting
- Basic Delegate Training Course/IMPACT or equivalent
- 5 years accountancy experience in comparably sized organization (s)
- 3 years’ Experience with European Union or Global Fund Grant financial management
- Solid experience delivering Project Management Support
- Experienced in working with others to develop and manage clear financial strategies and budgets,
- Experience of writing narrative & financial reports
- RC/RC experience
- Field experience
Knowledge, skills and languages
- Advanced skills in computers (Windows, spreadsheets, word-processing and accounting packages)
- Good understanding of challenges affecting West Asia Pacific in particular
- Knowledge and experience of CODA and other Federation financial tools
- Advanced analytical skills and able to capture learning and use it to make improvements in financial programming
- Ability to multi task and work under pressure Excellent verbal and written skills
- Experience of and ability to use manual accounting systems
- Team player, self-motivated and proactive on own initiative to set and achieve goals
- Drive for change and improvements and ability to deliver strategies in a challenging environment
- Highly motivated, self-starter able to lead
- Fluently spoken and written English
Competencies and values
- National Society Relations
- Building Relations