US Agency for International Development (USAID)

Risk Management Advisor (Multiple Positions)

US Agency for International Development (USAID)

Job Description

 

SOLICITATION NUMBER: 720FDA20B00040
ISSUANCE DATE: April 17, 2020
CLOSING DATE AND TIME: August 7, 2020, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Risk Management Advisor (RIMA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related Training Courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity Administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

OFDA Recruitment Team

E-Mail Address: recruiter@ofda.gov

Website:www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton

Contracting Officer

DUTIES AND RESPONSIBILITIES

At the GS-13 Equivalent Level:

Internal systems:

  • Support program teams in developing and/or strengthening internal controls, ensuring compliance with USG rules and regulations, and advising on the implications of audits, criminal investigations, and any policy or regulatory changes.

  • Support the risk assessment and risk management process to ensure consistent compliance with USAID and USG requirements.

  • Maintain program tracking and record-keeping systems on audit, risk, and compliance issues.

  • Provide regular updates, resources, and information on compliance requirements and ensure that relevant staff members at headquarters and in the field are well-versed in these requirements.

  • Upon request, brief senior management on USG regulations relevant to misuse, diversion, or fraud as applicable to humanitarian programs.

  • Review program reports and advise staff and office management on the potential for violations of laws and regulations.

  • As requested, support USAID’s corporate internal controls assessments and management processes.

  • As requested, support FFP and OFDA’s efforts to assess and manage risk(s) in humanitarian programs through USAID’s Enterprise Risk Management process.

Portfolio Management:

  • Support and advise program staff and management on monitoring and responding to issues of concern regarding misuse, diversions, fraud, investigations, and audits of awards

  • Liaise with the Office of Inspector General (OIG) and support the program team on audits and/or investigations within the assigned portfolio.

  • Support the program teams in identifying and assessing programmatic risks, and design programs to manage and/or mitigate identified risks in humanitarian programs.

  • Review applications for USAID funding to determine whether the proposed program incorporates an assessment of risk(s) and appropriate risk management measures, and is in compliance with USG rules and regulations.

  • Implement and strengthen compliance monitoring and evaluation procedures for the portfolio.

  • Support the development of appropriate strategies to identify and react to any findings, allegations of deviations from the intended purpose of USAID-funded awards, or other issues identified.

  • Support program staff in reviewing and monitoring partner operational compliance with USG laws and regulations, including, but not limited to, accounting, procurement and hiring standards as well as overall financial and administrative management of USAID funds.

  • Maintain and track standardized office files for principal assigned activities.

  • Provide recommendations to program staff and office management on policy options to reduce the risks of the misuse of funding, diversions, and/or fraud.

  • Develop, as necessary, proposals for special risk assessment and compliance activities and reviews.

Agency and USG Liaison and Representation:

  • Coordinate and liaise with USAID’s Office of General Counsel (GC), OIG, and the Department of Treasury on legal and audit matters.

  • Act as the primary coordinator for queries and data calls related to risk, compliance, audits, and investigations from GC, OIG, Congress or senior USAID staff and ensure a timely and appropriate response.

  • Help support and respond to requests for information on USAID’s risk management activities in the area of responsibility, to include drafting briefing papers, memorandum and talking points, and developing and/or facilitating formal presentations and briefings.

  • Participate in subject matter meetings as requested by program staff and/or office management.

  • Serve as the portfolio focal point in USAID and USG interagency meetings related to risk, compliance, audit, or investigations.
    General Duties:


  • Attend regular AARM team meetings and program team meetings.


  • Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.


  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.


  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time


  • As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.


At the GS-14 Equivalent Level:

At this grade level, the RIMA will demonstrate expert competence in the duties and responsibilities described below. He/She will perform these duties and responsibilities with little to no guidance and minimal supervisory direction from the AARM Team Leader or his/her designee. Additionally, he/she will have a high level of responsibility for management and Coordination in his/her area of responsibility. He/She will also have a high level of responsibility for contributing to policy decisions and representing the office and its interests to other parties.

Internal systems

  • Demonstrate an expert understanding of internal controls, risk assessments, risk management and compliance issues, advising on the implications of audits, criminal investigations, and USAID and USG policy or regulatory changes.

  • Conduct and lead risk assessments of humanitarian programs adhering to USAID and USG risk mitigation policies and guidance, and recommend appropriate corrective or risk mitigation measures.

  • Exercise independent judgment and decision-making related to risk mitigation and internal control policies and best practices.

  • Manage tracking and record-keeping systems on audit, risk, and compliance issues.

  • Provide expert advice to senior management on the USG regulations related to the misuse, divergence and/or fraud, as applicable to programs funded by FFP and OFDA.

  • Provide expert guidance to program staff and office management on the potential for violations of USG laws and regulations.

  • Serve as an expert in supporting USAID’s internal controls assessment and management processes.

  • As requested, support FFP and OFDA’s efforts to assess and manage risk(s) in humanitarian programs through USAID’s enterprise risk management process.

Portfolio Management:

  • Provide expert advice to program staff and management on monitoring and responding to issues of concern concerning the misuse of funds, alleged diversions, fraudulent activities, and/or external investigations and audits of humanitarian awards.

  • Lead and serve as a technical advisor for risk management, internal controls and compliance issues on the assigned portfolio.

  • Draft, maintain, update, and revise written technical guidance based on new regulations and/or changes to existing USG and Agency risk management initiatives and policies.

  • Provide expert guidance to program staff and management on audits and/or investigations of the assigned portfolio.

  • Review applications for USAID humanitarian funding and provide expertise to determine whether risk management and compliance were appropriately integrated into the proposed Program Design, particularly in high-risk and non-permissive operating environments.

  • Lead the compliance monitoring and evaluation process for the portfolio.

  • Lead the development of appropriate strategies to identify and react to findings, allegations of deviations from the intended purpose(s) of grants, or other issues identified.

  • Draft recommendations to program staff and office management for policy options to reduce risk of partner misuse, diversions, and fraud.

  • Manage day-to-day assignments and workload for Risk Management Specialist(s) assigned to the portfolio, and review their work products for quality and accuracy, as applicable.

Agency and USG Liaison and Representation:

  • Manage interactions and communications with GC, OIG, and the Department of Treasury that are related to risk and audit matters on the portfolio.

  • Lead on responding to any data calls related to risk, compliance, audits, and/or investigations from GC, IG, Congress or senior USAID staff, and ensure a timely and appropriate response.

  • Draft written and oral responses to requests for information on FFP and OFDA’s risk mitigation activities in the area of responsibility, to include briefing papers, memorandum talking points, formal presentations, and informal briefings.

  • Serve as a risk mitigation and assessment subject matter expert in meetings with the USG interagency and external stakeholders, as requested by office management.

  • Independently serve as the team’s risk management representative in bureau and agency meetings related to risk, compliance, audit, or investigations.

General Duties:

  • Attend regular AARM team meetings and program team meetings.

  • Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.

  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

  • As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the AARM Team Lead or his/her designee.

SUPERVISORY CONTROLS:
Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, design and carries out programs, projects, studies or other work. Results are considered technically authoritative and are normally accepted without significant change.

PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

GS-13 Level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business Administration, law, project management, or financial management) plus seven (7) years of relevant experience in Program Management, legal, internal audit, internal controls, compliance or risk management, including three (3) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business administration, law, project management, or financial management) plus five (5) years of relevant experience in program management, legal, internal audit, internal controls, compliance or risk management, including two (2) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

GS-14 Level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business administration, law, project management, or financial management) plus nine (9) years of relevant experience in program management, legal, internal audit, internal controls, compliance or risk management, including three (3) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, public or business administration, law, project management, or financial management) plus seven (7) years of relevant experience in program management, legal, internal audit, internal controls, compliance or risk management, including two (2) years of experience in international development, humanitarian assistance programs, or management and oversight of USG-funded grants and/or contracts.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Offeror is a U.S. Citizen.

  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

  • USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

  • Ability to obtain a Department of State medical clearance.

  • Must not appear as an excluded party in the System for Award Management (SAM.gov).

  • Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Professional Experience (20 points):

• Demonstrated knowledge and experience with USG regulations relating to assistance, acquisition, and internal controls, including the ability to apply that knowledge and reach conclusions about compliance matters related to the following:
o Federal Acquisition Regulations (FAR)
o Code of Federal Regulations (CFR)
o Automated Directive Systems (ADS)
o Governmental Accountability Office (GAO) Green Book
o OMB Circular A-123

• Demonstrated experience analyzing and interpreting reporting data, performing risk assessments and analyses, and identifying risk management and mitigation solutions to address any issues related the misuse of funds, alleged diversions, fraudulent activities, and/or external investigations and audits.

• Demonstrated knowledge of the operations and practices of non-governmental organizations, public international organizations, or private sector entities implementing USG-funded international development or humanitarian assistance programs.

Communication and Interpersonal Skills (10 points):
• Proven experience in negotiating, collaborating and/or coordinating on a variety of programmatic risk and/or compliance issues across different parts of an organization and different stakeholders to come up with effective risk management solutions.
• Demonstrated ability to prepare and present analyses, based on the interpretation and practical application of legal sources, regulations, policies and procedures.
• Experience communicating and transferring knowledge on complex policy and programmatic issues to a multitude of non-specialist audiences at a variety of levels including junior staff, peers, and Senior Leadership.
• Proven experience in establishing and maintaining relationships across different parts of an organization and different stakeholders.

Interview Performance (40 points)

Timed Writing Test (15 points)

Satisfactory Professional Reference Checks (15 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

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