Job Description

Position Title : Resources Management Officer Duty Station : Cairo, Egypt Classification : Professional Staff, Grade P2 Type of Appointment : Special short-term graded, Six months with possibility of extension Estimated Start Date : As soon as possible Closing Date : 15 January 2020 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:
  1. Internal candidates

  2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States

of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu Second tier candidates include: All external candidates, except candidates from non-represented member states. Context: Under the overall supervision of the Regional Director (RD) and the direct supervision of the Senior Regional Resources Management Officer (SRRMO), and in close Coordination with the Programme Coordinators at the Regional Office (RO) in Cairo, the successful candidate will be responsible for coordinating the resources management functions, including accounting, budgeting and reporting of regional programmes, and supporting the Country Offices in the Region. Core Functions / Responsibilities:
  1. Assist in monitoring and overseeing the financial management activities of the Regional Office including the oversight of financial expenditure, accountability and projectization of staff; and participate in the Analysis" id="link" class="link">Financial Analysis of projects implemented by the Office as required.

  2. Assist Country Offices in the region on matters related to IOM administrative issues and regulations with the view to increase their effectiveness and compliance; prepare for verifications, monitoring visits, audits and draft responses to auditors and donors.

  3. In coordination with the SRRMO, monitor the administrative and financial management for all activities of the regional programmes managed from RO Cairo.

  4. Monitor budget control processes and the financial status of regional programmes’ activities and inform and update the SRRMO and the Programme Coordinators accordingly. Review regular financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight any unusual trends.

  5. Participate in the development of effective monitoring mechanisms and tools to facilitate analysis, oversight, accountability and senior management decision making.

  6. Draft forecasts, interim and final financial reporting to donors and support the preparation of supporting documents in coordination with Country Offices.

  7. Provide support to the SRRMO and Programme Coordinators throughout the programmes’ cycle to facilitate compliance with IOM's policies and procedures, IOM financial and procurement regulations, accounting procedures, and donor regulations.

  8. Facilitate and support the recruitment and drafting of terms of references for support staff under the regional programmes, in coordination with the supervisors, SRRMO and Regional Human Resources Officer.

  9. Closely coordinate with the relevant administrative, human resources, finance, and Procurement Logistics assistants of each Country Office involved in the regional programmes to facilitate adequate oversight, compliance and harmonized reporting.

  10. Oversee the logistical and administrative support related to meetings and events organization. Coordinate the meeting venue and related service provider(s), including preparation of participants’ list, follow up of attendance, transcription and drafting the reports of proceedings relevant to the regional programmes.

  11. Enhance knowledge management and sharing of documents, reports, and guidelines that have bearing on matters related to regional programmes; ensuring they are in compliance with IOM and Donor policies and procedures.

  12. Attend coordination and governance meetings, provide updates and guidance on financial and administrative matters relating to the regional programmes.

  13. Perform such other duties as may be assigned.

Required Qualifications and Experience: Education • Master’s degree in Business Administration, Finance, Accounting, Management or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience. • Professional certification as chartered Accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage. Experience • Experience in financial management, accounting and budgeting; • Experience in finance, accounting and other resources management services; • Knowledge of IOM/United Nations (UN) regulations, policies and procedures; • Knowledge of International Public-Sector Accounting Standards (IPSAS); • Good knowledge of and experience in ERP system (especially PRISM/SAP); • Experience in preparing clear and concise reports and analyzing data; • Good communication and writing skills; • Audit experience is a distinct advantage; • Experience working on European Union (EU) and/or Department for International Development (DFID) projects is a distinct advantage. Languages IOM’s official languages are English, French and Spanish. For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage. 1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php). Required Competencies: Values - all IOM staff members must abide by and demonstrate these three values: • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 2 • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators level 2 • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction. IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df Competencies will be assessed during a competency-based interview. Other: Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
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