Job Description

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017. Resource Management Officer ORGANIZATIONAL CONTEXT The Resource Management Officer normally works under the direct supervision of the (Senior) Resource Manager of the Division/Bureau. The incumbent supports the planning, management and reporting on all staffing, administrative and operational resources allocated to the Division/Bureau. The Resource Management Officer works closely with Heads of Services/Sections/Units and counterparts in other Divisions / work units at HQ and field offices, as required as well as with other external interlocutors such as service providers, operational partners and partner organizations. FUNCTIONAL STATEMENT Accountability - Programme, administrative and Human Resource management support is provided to the Division/Bureau in an efficient and timely manner ensuring that best practices are observed, resources are used cost effectively, and adequate controls mechanisms are in place and implemented. - Programmatic, Administrative and HR reports / analysis are regularly provided to the senior management in the Division/Bureau to support timely and informed decision making. - Sound, appropriate and timely management of resources under the Division/Bureau will contribute to compliance with the prevailing rules and regulations. Responsibility - Support and coordinate the allocation of resources in compliance with the planning and reporting instructions and other guidance documents as well as rules and regulations. - Conduct analysis of financial, human and other material needs for purpose of development of multi-year implementation strategy of the Division/Bureau and operational plans including narratives and detailed budget proposals. - In coordination with the direct supervisor, develop control mechanisms and processes to ensure that the necessary resources are made available and optimally utilized within the operations management cycle. - Ensure internal coordination and technical supervision of the delivery and use of all programme, admin and staffing resources. - Provide advice and recommendations on the application of policies and procedures related to programme administrative and HR management in order to ensure coherence, consistency and compliance with established rules and regulations. - Support the work of the Planning Coordinator as well as Implementing Partner Management Committee. - Coordinate the timely conclusion of partnership agreements as well as the implementation of operational projects in accordance with programming and financial rules and regulations. - Support the analysis of the staffing requirements of the Division/Bureau and provide advice on the creation / discontinuation and reclassification of positions. - Maintain liaison with the support sections and divisions at HQs, specifically with DHRM, on matters related to planning and management of staffing resources, including temporary staff and affiliate workforce. - Manage and supervise the process of recruitment, assignment and reassignment and maintenance of HR hard and soft copy records. - Control the staff attendance, overtime and leave records and provide staff counselling on entitlements and obligations of staff in coordination with different specialized stakeholders. - Train and coach the Division/Bureau staff performing programme, administration and human resources management related functions. - Ensure management of office / admin assets, inventories and consumables in the Division/Bureau including of replenishing stocks, issuance of equipment to staff, accounting, reporting, disposal / write off, maintenance of appropriate records, etc. - Coordinate general administrative functions such as allocation and management of office space, facilitating installation and departure of staff, managing stationery, guiding the facilitation mission travel and organization of workshops and conferences, etc. - Perform other duties in relation to the function. Authority - Provide advice and guidance to ensure compliance with programme, human resources and administrative policies. - Request required documentation from relevant entities and issue variety of reports and statistical data to support resource management. - Draft and certify documentation content for further review and approval of the Supervisor or Director. ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED - Undergraduate degree (equivalent of a BA/BS) in Business Administration, Public Administration, Finance, Project Management / Control or closely related field plus minimum 6 years of previous work experience relevant to the function such as programme, administration, human resources. Graduate degree (equivalent of a Master's) plus 5 or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted. - Previous work record should be in international capacity in field and HQs in UNHCR or other humanitarian organization preferably members of the UN system. - Proven in-depth knowledge of UN/UNHCR rules, regulations, procedures and processes in the area of programme, HR and Administration. - Excellent knowledge of English and UN working language of the duty station if not English. DESIRABLE QUALIFICATIONS & COMPETENCIES - Knowledge of Result Based Management principles accompanied with on the job implementation experience. - Exposure to UNHCR field operations is an asset. - Knowledge of MSRP, FOCUS and Hyperion is highly desirable. - Completion of relevant trainings such as Programme / Project Management, Public Procurement, Supply Chain Learning, etc. - Knowledge of additional UN languages. This is a Standard Job Description for all UNHCR Resource Management Officer positions. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L3 - Accountability Level 3 C002L3 - Teamwork & Collaboration Level 3 C003L3 - Communication Level 3 C004L3 - Commitment to Continuous Learning Level 3 C005L3 - Client & Result Orientation Level 3 C006L3 - Organizational Awareness Level 3 M001L3 - Empowering and Building Trust Level 3 M003L3 - Judgement and Decision Making Level 3 M006L3 - Managing Resources Level 3 X001L3 - Analytical Thinking Level 3 X005L3 - Planning and Organizing Level 3 X008L3 - Stakeholder Management Level 3 The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees). Please note that the closing date for vacancies in this Flash Global Data Service is Wednesday 8 April 2020 (midnight Geneva time)
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