United Nations Development Programme (UNDP)

Research Assistant (Social System)

United Nations Development Programme (UNDP)

Job Description

“UNDP is the UN's Global Development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.” UN Global Pulse Global Pulse is an innovation initiative in the Executive Office of the United Nations Secretary-General, harnessing today's new world of digital data and real-time analytics to gain a better understanding of changes in human well-being. Global Pulse hopes to contribute a future in which access to better information sooner makes it possible to keep international development on track, protect the world's most vulnerable populations, and strengthen resilience to global shocks. Global Pulse is being implemented as a global network of Pulse Labs, bringing together expertise from UN agencies, governments, academia, and the private sector to research, develop, test and share tools and approaches for harnessing real-time data for more effective and efficient policy action. Pulse Lab Jakarta Global Pulse established a Pulse Lab in Jakarta in 2012 in partnership with the Government of Indonesia. Pulse Lab Jakarta functions as an open innovation space where policy experts together with UN development practitioners and other partners can experiment with new types of data and emerging technologies and evaluate their potential to enhance both public policy decision-making and community resilience.  Following the development of useful approaches, Pulse Lab Jakarta will support institutional adoption of these innovations into policy and practice. As a lab, PLJ needs to continue to push the boundaries of experimentation with new data types and emerging technologies in relation to sustainable development and Humanitarian Action. This includes exploring new data sources for insights into salient development issues; combining new digital data sources with existing datasets to gain new insights; and exploring the nexus between advanced Data Analytics and human-centred approaches. The Social System work stream of Pulse Lab Jakarta hosts policy and partnership specialists, human-centred designers, and ethnographers. This work stream is aimed at providing a deeper context to data through an understanding of the behaviour and needs of humans behind those data. PLJ is seeking a Research Assistant to support the team in crafting research plans, conducting field work and immersion, synthesizing insights, organizing workshops, and communicating our projects in a fresh, relevant, and compelling way. 1. Support the social systems team to ensure effective Technical Support focusing on achievement of the following results:
  • Assists in the crafting of research plans and the preparation for field work and immersion.

  • Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.

  • Assists in the identification of relevant tools, methods and resources for the implementation of social systems research.

  • Assists with the deployment of resources for social systems research.

  • Assists with facilitating co-creation/human-centred design workshop with relevant stakeholders.

2. Support strategic partnerships, communication and support to the implementation of resource mobilization
  • In Coordination with the broader PLJ team, supports the process required to establish strategic partnerships for research projects

  • Assists in developing communication materials for events, projects and research results, including presentations and briefing materials

  • Assists in organizing events relevant to the research projects and broader PLJ activities to engage with UN agencies, relevant embassies, and project partners.

3. Supports knowledge building and knowledge sharing focusing on achievement of the following results:
  • Participation in the trainings for project staff.

  • Synthesis of lessons learned and best practices in project support management function.

  • Contributions to knowledge networks and Communities of Practice

4. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
  • Human rights and gender equality is prioritized as an ethical principle within all actions;

  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

  • Differentiated needs of women and men are considered;

  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

OPERATIONAL EFFECTIVENESS
  • Ability to perform a variety of routine tasks and duties related to Programme Support

  • Ability to review data, identify and adjust discrepancies

  • Ability to handle a large volume of work possibly under time constraints

  • Good knowledge of administrative rules and regulations

  • Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office Software Applications relating to word processing data management presentation, as required

  • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service

  • Ability to organize and complete multiple tasks by establishing prioritie

MANAGING  DATA
  • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains databases

  • Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative

  • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy

  • Interprets data, draws conclusions and/or identifies patterns which support the work of others

MANAGING DOCUMENTS, CORRESPONDENCE AND REPORTS
  • Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software

  • Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction

  • Shows sound grasp of grammar, spelling and structure in the required language

  • Ensures correspondence, reports and documents comply with established UN standards

  • Ability to produce accurate and well documented records conforming to the required standard

PLANNING, ORGANIZING AND MULTI-TASKING
  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships

  • Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines

  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs

  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

  • Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Education: Diploma (3 years) degree with minimum of four (4) years or Bachelor’s degree with minimum of two (2) years in social science (psychology, anthropology, sociology, economics, international relations), design, communications, business, orother relevant  fields. Experience: A minimum of one years areas such  as : social research, qualitative research, project management, communications strategy, development or humanitarian sectors, human centered design, user experience, or communications strategy would be valuable Language Requirements:  Fluency in written and spoken English and Bahasa Indonesia is required. Other Requirements:    
  • minimum  1 year experience in  human-centered design, communications strategy, data analytics, development/humanitarian sectors, social research or  project management.

  • Experience  working independently / in self-directed culture

  • Highly mobile - willing to travel to various areas in Indonesia (and beyond)

  • Good interpersonal skills

  • Proven experience of working effectively in a team with diverse cultural and academic backgrounds.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements Contract Duration: 12 MONTHS
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