Danish Refugee Council (DRC)

Regional Finance Officer

Danish Refugee Council (DRC)

Job Description

Overall purpose of the role: Under the direct supervision of CCU Finance Manager; the Regional Finance Officer is responsible for the day-to-day management of the consortium financial operations and other regional financial tasks, This includes financial Capacity Building of consortium members staff; internal program audit and ensuring overall financial compliance; monthly Analysis" id="link" class="link">Financial Analysis; and production of consolidated financial reports. The role holder is responsible specifically for preparing consortium monthly expenditure reports, donor financial reports, and checking all accounting reports before those are uploaded/in-put in DRC financial software. Responsibilities:
  • Request for bank transfer from HQ twice a month or on a monthly basis which includes collecting the needed information from other departments, filling in the needed documents and uploading them on the accounting software.

  • Bank account reconciliation on a monthly basis and sharing them within the given time frame with HQ.

  • Spot check on the consortium members financial reports.

  • Fill in the needed financial documents for the partners financial transaction and uploading them to DRC software.

  • Assets follow up and assets register for the consortium project.

  • Ad-hoc Rebooking for the accounts as needed.

  • Monthly checking of the expenses on the DRC software.

  • Responsible for the preparation and submission of complete, accurate, reliable and timely financial reports that will feed into donor reporting.

  • Prepare accurate monthly expenditure reports for management including analysis of burn rates, and explanations for significant under and over-spends.

  • Prepare accurate periodic financial reports for submission to donors.

  • Prepare quarterly reconciliation reports between grant and contract reports and actual expenses by the end of the month following quarter.

  • Prepare the Payment Request for the donor with appropriate supporting reports.

  • Prepare and follow up on the Payment Request for / to the consortium members.

  • Maintain project and donor contacts, reports and correspondence and files in both hard and soft copies.

  • Review grant agreements and map donor budget lines for appropriate management decisions and reporting.

  • Provide Technical Support and guidance to consortium finance staff in developing and establishing consortium administrative systems, policies and procedures, based on DRC Operations Handbook and donor guidelines

  • Apply for and utilize VAT exemptions.

  • Collaborate with external and internal auditors related to consortium as required.

Experience and technical competencies:
  • Minimum of two (3) years’ experience working in a similar position.

  • Solid knowledge of internal control and modern accounting systems.

  • Demonstrable knowledge of EU and DFID rules and regulations.

  • Strong written and mathematical skills.

  • Strong computer skills.

  • Strong organizational skills

  • Ability to prioritize large and changeable workload

  • Good communication skills and ability to work as part of a team

  • Able to work independently and energetically

  • Relevant university degree (Finance, Accounting) or similar education.

  • Fluent in spoken and written English.

  • Arabic and French are preferred.

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