Job Description

Organizational Setting One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.The IAEA has an extensive publishing programme, implemented by its Publishing Section, which produces a wide range of publications on nuclear related issues in both print and electronic formats. Inputs in the form of manuscripts of scientific/technical publications, advocacy items, electronic publishing requests and graphic Design proposals originating from all parts of the house are handled by the Publishing Section. Main Purpose The Publishing Editor provides professional support and basic editing assistance to the Editing Unit and in-house clients for the preparation of manuscripts for publication, according to the IAEA's publishing policies, rules and guidelines and to ensure that the IAEA’s quality standards are being met, providing assistance where appropriate and ensuring that the relevant part of the publishing workflow is managed efficiently. He/she is responsible for coordinating with staff in the Publishing Section, and other relevant staff in the IAEA on specific publications; coordinates and maintains a network of qualified Freelance staff, providing support and training as identified by the Unit Head-Editing. Role The Publishing Editor (PE) is primarily an editing Coordinator, ensuring effective communication and implementation of the IAEA’s quality standards, providing information and additional publishing and editorial support at different stages of manuscript preparation and processing. Under the supervision of the Unit Head-Editing, the PE coordinates the recruitment and the contracted work for freelance staff, acting as the main liaison between identified freelancer editors and IAEA contacts. He/she is responsible for coordinating publishing advice at different stages of the publishing workflow on selected publications and provides copyediting services on selected documents. Functions / Key Results Expected
  • Provide information and facilitate professional editing support for the preparation of scientific/technical publications, provide clients with publishing support on selected manuscripts in the context of IAEA publishing policies, rules, guidelines and procedures for scientific / technical manuscripts and other publications.

  • Provide editorial Quality Control support by ensuring that the IAEA's editorial standards are met in the preparation of selected English-language publications.

  • Refer clients to competent sources of information on general publishing issues such as editing practices, layout and formatting, printing operations and web posting.

  • Under supervision of the Unit Head-Editing, build and support the network of supporting freelance resource.

  • Work in collaboration with colleagues to coordinate the Publishing Section’s Advanced Publication Advice (APA) service for edited manuscripts and provide basic editing services for selected manuscripts.

  • In collaboration with the Publishing Liaison Officer, check that publications and related information is complete before submission to the PC.

  • Provide cover and support to other staff in similar roles, during peak times and vacation periods.

Competencies and Expertise Core Competencies   Planning and Organizing: Plans and organizes his/her own work in support of achieving the team or Sections priorities. Takes into account potential changes and proposes contingency plans. Communication: Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results: Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisions programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork: Actively contributes to achieving team results. Supports team decisions. Functional Competencies Client orientation: Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. Commitment to continuous process improvement: Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound Quality Management standards and process improvement. Judgement/decision making: Consults with supervisor/manager and makes decisions in full compliance with the Agencys regulations and rules. Required Expertise Publishing (Editing/Technical Editing): Some knowledge of and experience in editing technical documents and a demonstration of a high level of accuracy and attention to detail. Asset Expertise Publishing (Scientific and Technical Publishing): Knowledge of Scientific and Technical publication and book publishing. Qualifications, Experience and Language skills
  • University degree in English or relevant publishing or scientific degree.

  • Minimum two years of relevant experience in the publishing environment required. A background in an international environment is an asset.

  • Experience directly related to commissioning, copy editing or development of scientific/technical materials or proven experience in dealing with originators of scientific and technical publications in a complex international setting.

  • Experience of working with diverse groups and managing conflicting priorities to deliver a high level of customer service.

  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $47322 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 18881, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance Applications from qualified women and candidates from developing countries are encouraged Applicants should be aware that IAEA staff members are international Civil Servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.
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