United Nations Development Programme (UNDP)

Project Monitoring and Outreach Officer (Accelerating Clean Energy Access to Reduce Inequality)

United Nations Development Programme (UNDP)

Job Description

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP. Anchored in the 2030 Agenda for the Sustainable Development Goals (SDGs) and committed to the principles of universality, equality and leaving no one behind, the UNDP has issued the UNDP Strategic Plan 2018-2021 as guideline to help countries achieve SDGs by focusing UNDP’s competence and expertise on three sets of development settings: 1. Eradicate poverty in all its forms and dimensions; 2. Accelerate structural transformation for sustainable development by addressing inequalities, transitioning to zero-carbon development & building a more inclusive accountable governance system; 3. Build resilience to shocks and crises. In alignment with the UNDP Strategic Plan to reduce inequality, the acceleration of access to electricity using locally available renewable resources is a feasible intervention. Notably, because there are about 2,000 villages in Indonesia without sustainable access to power, and there are 17,000 islands in Indonesia that makes national grid interconnection is costly. The Government of Indonesia has been addressing this challenge by allocating state-owned budgets for rural electrification programme. With current fiscal capacity, meeting the target of national electrification with quality of service remains a big challenge. UNDP, with funding support from KOICA Indonesia, implements a 4 years project titled “Accelerating Clean Energy Access to Reduce Inequality (ACCESS).” Under overall oversight from UNDP Indonesia, the project will be implemented in Indonesia and Timor-Leste in collaboration with UNDP Timor-Leste. The Ministry of Energy and Mineral Resources (MEMR) and KOICA Indonesia are the implementing partners of the ACCESS project in Indonesia, while the Ministry of State Administration (MSA) and KOICA Timor-Leste are the partners in Timor-Leste. The ACCESS project's objective is for the poor and most vulnerable communities to have equitable and sustainable access to basic services required for improving livelihoods. In Indonesia, the ACCESS project locationsa are 23 villages in East Nusa Tenggara, West Sulawesi, Southeast Sulawesi and Central Kalimantan Provinces, while in Timor-Leste are 25 villages in Dili, Bobonaro and Manatuto municipalities. The expected outputs of the ACCESS project are: Output 1: Renewable-based energy infrastructures are constructed, providing access to electricity for households in 23 targeted villages of 4 Provinces in Indonesia that can be monitored remotely. Output 2: Local capacity is in place to operate and maintain built energy infrastructures. Output 3: Local institutions established to enhance sustainability and scaled-up use of built energy infrastructures. Output 4: providing sustainable access to clean water and lighting in Timor-Leste in 25 remote villages by installing 11 solar PV water pumps and 1000 Highly Efficient Solar Lamp System (LTSHE). Output 5: Results dissemination and reach-out for scaling up. For the project implementation, UNDP establishes Project Management Unit (PMU) in both Indonesia and Timor-Leste. The PMU consists of National Project Manager, Technical Engineer, Technical Officers, Monitoring and Outreach officer, Project Finance Associate, and Administrative support. UNDP Senior Advisor for Sustainable Energy will supervise the NPM and assuring that the PMU delivers the project's outputs. Project Board consists of government partners, KOICA, and UNDP will be established to provide advisory and strategic guidance to the project. Under the supervision of the National Project Manager, the Monitoring and Outreach Officer is responsible to provide technical expertise and deliver expected Project Output 5: Results dissemination and reach-out for scaling up in close collaboration with Technical engineer, other Technical Officers, PMU of ACCESS project in Timor-Leste, experts, government officials, and other relevant stakeholders. Main activities include regular monitoring, reports writing, conduct result dissemination activities and development of scaling-up proposal. Duties and Responsibilities 1. Ensures implementation of project strategies focusing on achievement of the following results: • In consultation with the Project Manager design and develop result & monitoring framework and indicators aligned with the Project objective and targets; • Develop a monitoring system to track progress of all the project interventions; • Implement Monitoring and Evaluation (M&E) activities in Indonesia and Tior-Leste locations as per the overall work plan and analyse findings and outcomes of M&E activities on a regular basis; • In consultation with the Project Manager develop a comprehensive communications strategy targeting different stakeholders (Government partners, CBOs, NGOS,) for (a) better profiling and visibility of the project, (b) effective outreach and dissemination and (c) better understanding of the project among all stakeholders. • Assist the Project Manager in developing a sound documentation strategy, and maintain a database of relevant material produced by different civil society groups, governments and UN agencies. • Identification and synthesis of best practices and lessons learned for effective implementation of activities to achieve project targets. • Coordinate the work and expected outputs with other strategic partners to seek synergy. • Conduct relevant studies to collate research-based information, evidences and facts to enrich the achievement of development results. • Contribute to advocacy networks at national level, knowledge networks and communities of practice. • Contribute to high-impact advocacy campaigns implemented with key partner • Active participation in various policy and partnership fora, as well as relevant international conferences and meetings on rural electrification area. 2. Participates in effective management of the project focusing on quality control from formulation to implementation of the projects, achieving the following results: • Assist NPM on the implementation of the project M&E to ensure that the works and achievements satisfy project’s objective and targets and meets the requirement of the UNDP and KOICA; • Provide technical inputs in the review of outputs by consultants hired under the component activities; • Manage various teams and other ad-hoc task forces for the conduct of specific activities and tasks under the Project; • Assist NPM in the preparation of quarterly, annual work plan (AWP), annual project reports and others as required by the UNDP and Project Manager; • Act as NPM deputy in various meetings, workshops and other activities, as may be instructed by Project Manager; • Take actions for resolving problems and barriers as they emerge in the process of implementation, especially in external communications, and in meeting various aspects of UNDP working processes and practice; • Provide other support services as may be required by Project Manager to achieve project overall targets. • Conduct synthesis of the works, reports and other outputs of consultants and subcontractors involved in the Project; • Assist PMU to organize and arrange international workshops, conferences and surveys. 3. Maintain partnerships for project implementation with implementing partners focusing on achievement of the following results: • Regular assessment on the implementing partner’s capacity and ensure that capacity development strategy is embedded within the framework of the project implementation • Established and maintenance of link of communication between Project Management Units with the implementing partner for provision effective support and assurance. • Effective support and facilitation on wider partnership with project stakeholders to encourage coordination and synergies between various actors and thus ensure more impactful results • Promotion of stakeholder awareness on project activities and results to support partnership and resource mobilization for future project implementation, replication and up-scaling. 4. Facilitation of knowledge building and management, producing and disseminating lesson learnt from designated projects and support to the promotion of cross-project, cross-unit knowledge fertilization focusing on the following results : • Identification of entry points for knowledge generations and knowledge sharing from project experience; • In coordination with Project Manager and UNDP Programme Manager to develop scale-up proposal of best practices of the project; • Effective contributions to knowledge networks and communities of practice. • Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to project and programme country policy goals • Provision of support to the information sharing event and dialogue within the stakeholders by initiating and/or participating in consultative meetings that will address the issues and needs in collaboration with key partners. • Maintenance of established advocacy networks which are linked to national and international networks and proposed for expansion of network to the Project Manager, thus relevant, high-impact advocacy campaigns are implemented with key partners. • Effective support to the establishment of showcase to external stakeholders on progress made and impacts delivered • Organization of training for the operations/ projects staff on various issues. • Professional growth through active learning. • Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs including in gender analysis and gender mainstreaming. 5 The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that • Human rights and gender equality is prioritized as an ethical principle within all actions; • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”; • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production; • Differentiated needs of women and men are considered; • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created; • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced. Competencies Core Competencies: • Demonstrating/safeguarding ethics and integrity • Demonstrate corporate knowledge and sound judgment • Self-development, initiative-taking • Acting as a team player and facilitating team work • Facilitating and encouraging open communication in the team, communicating effectively • Creating synergies through self-control • Managing conflict • Learning and sharing knowledge and encourage the learning of others. • Informed and transparent decision making Functional Competencies: Advocacy/Advancing A Policy-Oriented Agenda Preparing information for advocacy • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate; • Advocacy skills to promote gender equality approaches, to achieve the UNDP Gender Equality agenda or national gender equality agenda with internal and external partners. Results-Based Programme Development and Management Contributes into results through primary research and analysis • Assesses project performance to identify success factors and incorporates best practices into project work • Researches linkages across programme activities to identify critical points of integration • Monitors specific stages of projects/programme implementation. • Promoting gender equality accountability framework and Gender equality Results Based management Building Strategic Partnerships Maintaining a network of contacts • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders Innovation and Marketing New Approaches Enhancing processes or products • Generates new ideas and proposes new, more effective ways of doing things • Documents and analyses innovative strategies/best practices/new approaches Resource Mobilization (Field Duty Stations) Providing inputs to resource mobilization strategies • Analyzes information/databases on potential and actual donors Promoting Organizational Learning and Knowledge Sharing Basic research and analysis • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things • Documents and analyses innovative strategies and new approaches; • Promoting organizational learning and knowledge sharing in gender analysis and gender mainstreaming Job Knowledge/Technical Expertise Fundamental knowledge of own discipline • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks • Analyzes the requirements and synthesizes proposals • Strives to keep job knowledge up-to-date through self-directed study and other means of learning • Demonstrates good knowledge of information technology and applies it in work assignments Global Leadership and Advocacy for UNDP’s Goals Preparing information for global advocacy • Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences • Maintains a functioning network of contacts in the media and civil society, to promote a better understanding of UNDP’s mandate and to support advocacy efforts. • Effective leadership and coordination of management for gender equality results based on team work, gender focal team setting, goal setting including development of gender action plan, effective work share, horizontal and reciprocal relationship Client Orientation Establishing effective client relationships • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion • Organizes and prioritizes work schedule to meet client needs and deadlines Required Skills and Experience Education:* Having a Bachelor or Masters degree in social science, communication, economics or rural development. Experience:* • Minimum 6 years of relevant experience for candidate with Bachelor Degree or 2 years’ relevant experience for candidate with Masters Degree in development programme monitoring, reporting, communication or civil society organizations. Language Requirements: • Fluency in written and spoken English is an absolute necessity; • Fluency in written and spoken Bahasa Indonesia is required. Other Requirements: • Understanding well the countries’ rural development situation; • Strong knowledge and relationships with development partners and media at national and local level; • Understanding gender issue in rural development; • Familiarity with UNDP development projects in Indonesia is desireable; • Knowledge on various donor’s reporting requirements; • Good inter-personal and team building skills; • Familiarity with Government and UNDP procedures would be an advantage • Understanding gender issue in renewable energy would be desirable. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.
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