Job Description

Background Information - Job-specific Central africans (1) Who are residing outside of Central African Republic at the time of application (2) Who have been living there for five years or more (3) Who are fulfilling the requirement's stated on this job advert are strongly encouraged to apply. UNOPS is seeking to recruit Project Managers for two UN Missions MINUSCA in Bangui. Under the global agreement signed between the Secretariat of the United Nations and UNOPS, the UN Mission MINUSCA has requested UNOPS to support the undertaking of the provision of Technical Support Services in order to optimize operational activities. MINUSCA requires higher resource mobility and flexibility enabling the Mission to achieve cost efficiencies in support of its mandate in the Central African Republic. MINUSCA, the UNOPS Project Manager and the Project team, will be embedded in the mission and will work closely with all relevant MINUSCA components in Bangui, CAR to achieve successful implementation of the Technical Support Services. In addition to the Project Team, the Programme Management team including UNOPS’ Senior Management inter-alia, the Head of Support Services and her team will be supporting the project’s implementation. UNOPS has the required expertise to provide Technical Support and Transactional Services to MINUSCA; this in conjunction with UNOPS mandate for which it has adequate resources within the allocated budget to carry out such project, aimed at attaining the objectives sought by MINUSCA. The Project Manager will report directly to the Country Manager in CAR and to the Head of Programme on programmatic issues. Background information - DR Congo Located in Kinshasa, DRC the UNOPS Hub in Central Africa covers eleven countries, including in the CAR, and has an active portfolio of over $200m, mostly related to infrastructure projects. The office has developed strong working relations with the international partners, UN agencies including UN Missions and Governments across Central Africa over the years. It provides technical support and Capacity Building in strategic development areas including infrastructure rehabilitation and development across health, education, public works, governance/public Administration sectors; procurement, project management and sectoral Advisory Services; peace and security, environmental preservation and protection among others. Functional Responsibilities The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the project(s) and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.  The duties and responsibilities of the Project Manager Level 2 are similar to that of the Project Manager Level 3, with the difference in grades being determined by the project(s) level, complexity and level of responsibility of the specific position. A project manager at this level would normally be responsible for one or more UNOPS Level 2 project(s). A project manager at this level would likely be expected to manage a mid-sized project with mid-level risk or complexity. The project would rely on a number of external suppliers for its successful delivery, managing tight timeline with some flexibility. S/he will also responsible for Individual Contractors (ICs). The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria: The Project Manager will be responsible for the overall implementation of the project and thus will be required to plan, manage, coordinate and monitor the project activities implemented by UNOPS, in Bangui and other locations across the CAR. Including the following areas:
  • Assess, plan and manage the delivery of a comprehensive set of services and activities, in line with the project scope, approach and implementation modalities;

  • Assess, and manage the resources allocated to the project activities, in full compliance with UNOPS rules and procedures;

  • Prepare and update the work plan, in close cooperation with MINUSCA and implementing partners;

  • Advise the Partners on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance);

  • Assure that services are delivered with quality (according to MINUSCA and UNOPS ‘s standards) and on time

  • Other tasks as may be requested by UNOPS;

  • Lead by example, being visible, involved, and accessible;

  • Ensure compliance with all regulations as applicable.

Stakeholder Management:
  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

  • Manage the information flows between the Project Board/OC Director and the project(s)

Delivery and Performance:
  • Develop and maintain project plans

  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

  • Liaise with any external suppliers or account managers

  • Authorize Work Packages

  • Advise the Project Board and OC Manager of any deviations from the plan

  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved

  • Manage and review product quality and ensure products are accepted

  • Monitor and evaluate performance of service providers

  • Identify and report potential business opportunities for UNOPS to supervisor

  • Identify and report threats to UNOPS internal business case to supervisor

  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

  • Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

  • Prepare the following reports:

  1. Highlight Reports

  2. End Stage Reports

  3. Operational Closure Checklist

  4. End Project Report

  5. Handover Report

  • Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.

  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:
  • Participate in the relevant Communities of Practice

  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.

  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

  • Complete lessons learned as per reporting format

  • Incorporate lessons learned from others as per planning format

Personnel Management:
  • Lead and motivate the project management team

  • Ensure that behavioural expectations of team members are established

  • Ensure that performance reviews are conducted

  • Identify outstanding staff and bring them to the attention of the OC Director

  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

  • Select, recruit and train team as required by project plans

  • Perform the Team Manager role, unless appointed to another person(s)

  • Perform Project Support role, unless appointed to another person or corporate/programme function

  • Ensure safety and security for all personnel and comply with UNDSS standards

 Core Values and Principles:
  • Understand and respect UNOPS sustainability principles
    • Look for ways to embed UNOPS sustainability principles in day to day project management

    • Seek opportunities to champion gender equality at work place

    • Champion and communicate project’s sustainability aspects with key stakeholders

  • Understand and Respect National ownership and capacity
    • Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

    • Seek opportunities to recruit qualified local staff

    • Look for ways to build capacity of local counterparts

  • Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
    • Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

  • Accountability for results  and the use of resources
    • The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with  a supervisor

  • Excellence
    • Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

  • A Master’s Degree in Project Management, HR Management, Business Administration, Economics or other relevant disciplines is required.

  • A Bachelor Degree in Project Management, HR management, Business Administration, Economics or other related disciplines with two (2) additional years of relevant professional experience may be accepted in lieu of a Master’s degree..

  • Minimum five (5) years’ experience in Project Management with at least three (3) years Human resources /Administration management is required

  • Experience working in emergency, post-crisis environment and/or with UN missions is a strong asset.

  • Familiarity with country context and program/project regions is an asset

  • Proven experience in administrative / financial management is highly desirable

  • Proven experience in HR projects is highly distinct

  • Fluency in French in both written and oral is required

  • Fluency in English in both written and oral is required

  • Working knowledge of another official UN language is desirable

  • Prince 2 cerfication (Foundation/Practitioner) would be highly desirable.

  • Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

  • Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

  • Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

  • Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

  • Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

  • Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration Contract type: International Individual Contractor Agreements (IICA) Contract level: I-I CA2 (ICS-10) Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. For more details about the ICA contractual modality, please follow this link: Additional Considerations
  • Please note that the closing date is midnight Copenhagen time

  • Applications received after the closing date will not be considered.

  • Only those candidates that are short-listed for interviews will be notified.

  • Qualified female candidates are strongly encouraged to apply.

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

  • The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Background Information  UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources. Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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