Chemonics

Project Management Unit Associate

Chemonics

Job Description

 

Chemonics seeks a Global Health Division (GHD) Project Management Unit (PMU) Associate to join its Global Health and Supply Chain Office in Arlington, VA. The PMU associate is responsible for supporting the Global Health Supply Chain – Technical Assistance Program, Francophone Task Order (GHSC-TA IDIQ). The GHSC-TA IDIQ serves the health supply chain technical assistance needs of USAID, other United States Government agencies, partner country governments, non-governmental organizations (NGOs), and other entities across all health elements (e.g. Malaria, Family Planning, HIV/AIDS, TB, maternal and Child Health, etc.) and represents a mechanism through which USAID offers global health supply chain technical assistance in strengthening country supply systems, and strategic collaboration to improve the long-term availability of Health Commodities. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

The GHSC-TA Francophone TO provides technical assistance for strengthening regional, national and sub-national health supply systems in the DRC, Senegal, and Benin and supports the USAID/West Africa (USAID/WA) Regional Mission in Accra, Ghana through work in Burkina Faso, Niger and Togo. The TO also developed a framework to improve preparedness to provide commodities needed to manage disease outbreaks with pandemic potential in a GHSA country, Cameroon.

Responsibilities:

  • Lead field-office Administration by coordinating travel, visa processing, travel advancements, vendor payment request, invoicing, approvals, and updating project-related trackers

  • Process field reports, including time and expense reports and other client-related reports

  • Draft and manage project-related employment and subcontract agreements

  • Coordinate with project team to compile agendas for weekly teleconference and other project-related meetings

  • Lead, under direction of supervisor, procurement, and grant-related project activities

  • Support communication to field teams and client

  • Address field staff’s inquiries and needs promptly

  • Communicate scopes of work, policies, and allowances/benefits for team member and consultants

  • Manage recruitment efforts for project and suggest candidates for a variety of field positions

  • Lead budget monitoring, level-of-effort utilization, invoices, subcontractors’ costs, expense reports, deliverables, etc., to monitor compliance with contract and Chemonics’ regulations. Issue status reports as needed

  • Maintain knowledge in own discipline and begins to expand versatility in international development work by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and Chemonics’ practice networks

  • Contribute to technical practice of relevance to areas of interest or focus, sharing information and best practices learned with the company

  • Participate on proposal teams and may mentor others

  • Coach, mentor, and train staff on Chemonics’ policies and procedures

  • Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations

  • Receive constructive feedback and uses feedback to improve performance and grow professionally; may provide feedback to junior staff as necessary

  • Perform other duties and responsibilities as required

Qualifications:

  • Bachelor’s degree or equivalent work experience; Master’s degree preferred

  • Minimum two years of relevant administrative or professional work experience

  • Demonstrated ability to communicate clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills

  • Demonstrated ability to handle routine administrative tasks and operational issues

  • Ability to multitask with strong attention to detail, organization, and time management with minimum oversight

  • Demonstrated ability to mentor others

  • Excellent customer service and interpersonal skills

  • Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives

  • Ability to work independently and as part of a team

  • Demonstrated resourcefulness in Problem Solving and initiative to learn new skills

  • Strong knowledge of MS Office applications

  • Willingness to travel and work abroad in less Developed Countries for at least 4 to 8 weeks per year

  • Proficiency in English required, proficiency in French preferred

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