Chemonics seeks a Project Management Unit Associate to support the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project based in Arlington, VA. The PMU Associate is dedicated to Malaria Task Order 2 (TO2) activities for GHSC-PSM program countries without field offices and is responsible for supporting and completing tasks related to project management, new business, technical capacity, and management to achieve GHSC-PSM objectives in his/her assigned Non Field Office (NFO) countries and makes cross-cutting contributions to overall Country Programs objectives. NFO countries assigned to the NFO PMU associate may include francophone countries, and candidates who have proficiency in French are strongly preferred. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Overall duties include supporting and completing tasks related to project management, new business, supply chain technical capacity, and management to achieve GHSC-PSM objectives in his/her assigned countries and makes cross-cutting contributions to overall Country Programs objectives.
Collect necessary data for the Plan and Deliver/Return teams to efficiently manage countries’ commodity supply needs. This includes information needed for country profiles (waiver requirements, shelf life requirements, consigned information, etc.), data about the country’s budget and USAID guidance, etc.
Monitor, and troubleshoot where needed, TO2 commodity order requests from USAID and in-country partners and subsequent order clarifications requests from the TO2 procurement team. Also, monitor and troubleshoot, importation waiver processes to ensure products are delivered on time. Escalate issues to Task Order 2 Director, NFO managing Director, and PMU Director
Work across the NFO team to ensure tracking of Malaria Operational Plan (MOP) commodity budgets, spend, and reporting—including the Monthly Financial Statement.
Proactively seek out Malaria Operational Plan guidance with the assistance of the Task Order 2 Director and flow said information to relevant countries on an ongoing basis
Monitor the Democratic Republic of the Congo waiver process, update Logistics tracker, and actively advance the waiver process—seeking efficiencies where possible
Draft and/or update country specific communications protocols and share with TO2 procurement team and relevant in-country stakeholders to ensure streamlined communications. Make recommendations for other communications improvements among NFO, TO2, Deliver/Return, and in-country partners including the USAID Mission PMI Coordinator(s)
Work closely with PMU Director and TO2 Procurement Specialist to review incoming orders to assess if there should be an advance delivery logistics plan
When requested – work with Deliver/Return, USAID Mission, and TO2 Procurement to manage waivers and other importation requirements
Ensure distribution of the Task Order Malaria Table to NFO TO2 countries
Send reminders regarding Malaria supply plans and their timely submission to the Forecast and Supply Planning Team.
Work closely with TO2 ISC to create a TO2 Orientation Brief with tools, templates, and an in-brief process map with roles and responsibilities
Liaise with Procurement Planning and Monitoring Report for malaria (PPMRm) Coordinator across all countries in NFO portfolio
Where requested, train in-country partners on the Automatic Requisition Tracking Management Information System (ARTMIS)
Contribute to the development of memoranda of understanding, work plans and other collaborative plans with relevant country teams
Provide oversight to the fielding of consultants to oversee commodity distribution in-country, customs clearance requirements, waivers, etc.
Ensure adherence to Chemonics operational and accounting policies, as well as compliance with donor regulations
Manage subcontract Administration issues, invoice reviews, and review any deliverables to ensure they meet technical and quality standards
Promote Chemonics by attending external events, networking with clients and counterparts, articulating a solid understanding of Chemonics’ past and present portfolio, effectively representing the company’s history, values, and standards, and identifying and developing business leads
Actively engage in technical practice and/or working group of relevance to areas of interest and/or procurement and supply chain management; share information and best practices learned with the program and the company; participates in initiatives to help drive innovation
Participate on proposal teams as appropriate
Perform all tasks and responsibilities demonstrating behaviors associated with Chemonics’ values and competencies at all levels in the company
Consult with PMU team and support divisions to make informed decisions
Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations
Perform other duties and responsibilities as required
Bachelor’s degree or equivalent work experience required
Minimum two years of project management or relevant experience, with ability to handle routine tasks and operational issues required; USAID contracting backstopping experience preferred.
Excellent communication skills in each written and verbal exchanges
Attention to detail
Strong administrative skills and word processing abilities
Demonstrated ability to communicate clearly and concisely orally and in writing
Willingness to travel and work abroad a minimum of 4 to 8 weeks per year; experience living or working in developing countries preferred
Strong MS Office, word processing abilities, and attention to detail
Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results
Ability to work on one or more assigned country programs and provide support to proposals
Demonstrated leadership, versatility, and integrity
Ability to work independently and as part of a team
Demonstrated resourcefulness in problem-solving and initiative to learn new skills
French Language proficiency preferred