United Nations Development Programme (UNDP)

Project Knowledge Management Associate

United Nations Development Programme (UNDP)

Job Description

“UNDP is the UN's Global Development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.” Aiming to support the national government’s actions, UNDP with the fund from Global Environment Facility (GEF) has been working with the Indonesian Ministry of Environment and Forestry (MoEF) to effectively address unsustainable wildlife trade and to combat illegal wildlife trade through project namely Illegal Wildlife Trade (IWT). Wildlife crime has reached critical proportions and is threatening numerous species with localized extinctions. The illegal trade in fauna and flora (other than fisheries and timber) has been estimated by different sources to be worth US$ 7-23 billion dollars annually and US$ 2.5 billion in East Asia and The Pacific alone. The value of the illegal trade in Indonesia alone is estimated at up to US$ 1 billion per year. This trade has already caused the decline and local extinction of many species across SE Asia. Much of the trade is highly organized, benefits a relatively small criminal fraternity, whilst depriving developing economies of billions of dollars in lost revenues and development opportunities. Within SE Asia, a significant amount of this trade starts from Indonesia, one of the world’s top 10 ‘megadiverse’ countries and the largest supplier of wildlife products in Asia, both ‘legal’ and illegal. The project aims to remove the barriers to accomplishing the long-term solution to this challenge, namely to conserve key wildlife species in Indonesia, by ensuring that the legal wildlife trade is ecologically and economically sustainable, while reducing the scale and impact of illegal wildlife trafficking, both from Indonesia and in transit through the country. The key barriers are:• The weak policy and regulatory framework and insufficient information and tools to understand, regulate and combat illegal wildlife trade;• Suboptimal institutional capacity for compliance monitoring and enforcement;• Ineffective enforcement at the site and landscape levels;• Inadequate information sharing mechanisms to support responses to IWT. These barriers will be removed through the implementation of the project’s four components that consist of:1. Effective national framework for managing wildlife trade.This component aims to enhance the legal and policy environment by creating subsidiary regulations and removing loopholes and inconsistencies that prevent enforcement of measures to combat IWT.2. Institutional capacity for implementation and enforcement at the national and international levels.Under this component, the project will support key law enforcement institutions to ensure that institutional capacity, including development of tools to support continued effective actions for combatting IWT.3. Scaling-up improved enforcement strategy at key trade ports and connected ecosystems.This component will focus on scaling-up on-the-ground implementation of improved enforcement capacity and strategies supported under components 1 and 2, for two critically important IWT subnational demonstration regions.4. Knowledge Management, Monitoring and Evaluation and Gender Mainstreaming. In the implementation of IWT project activities, developing a knowledge management is important because it helps project management unit to maintain and transfer critical knowledge in its activities. IWT project must supporting the sharing of knowledge, experiences and lessons learned through project implementation with project stakeholders, the wider public in Indonesia, and also globally through the GEF Global Wildlife Programme. To ensure that the initiative gathers and shares lessons and information systematically and effectively—with a special emphasis on developing and disseminating knowledge - UNDP seeks to hire an IWT Knowledge Management Associate. Under the direct supervision of the National Project Manager and Implementing Partner (Directorate of Forest Protection, MoEF), the IWT Knowledge Management Associate will maintaining partnerships between UNDP Indonesia and local government, private sector, academicians, Civil Society Organizations, the media/press, and other stakeholders; also ensure that the project produces quality communication and knowledge products. Duties and Responsibilities 1. Support IWT project in providing strategic inputs for the design and implementation of project:• Regular reporting on identified risk, issues and challenges which may affect the project implementation and achievements of project’s objectives;• Maintaining partnerships with relevant stakeholders such as central government, local government, private sector, academics, experts, media/press, and youth groups;• Draft Term of Reference (ToR) for consultancies, meetings, workshops, etc.;• Coordinating activities and events to ensure the program delivery, such as arranging meetings/workshops/focus group discussions and facilitating consultants to conduct Analysis;• Effective planning and monitoring of project implementation, especially on component 3: Scaling-up improved enforcement strategy at key trade ports and connected ecosystems. Provide with high quality, timely, and results oriented progress reports;• Consolidation of project component reports on monthly, quarterly and annual report basis as required by Implementing Partner, UNDP and the donors;• Provision of administrative support on the needs for monitoring and reporting based on the donor agreements;• Updated progress and result regularly to supervisors and the project board;• Effective support to the implementation of evaluation recommendations. 2. Implement and oversee all IWT’s communication activities:• Manage communications risks, and develop crisis communications plans for all IWT activities;• Actively prepare and disseminate communication products (including publications and Digital Media products, video and photography production) and campaigns (including events) in relation to IWT activities, nationally and internationally in close coordination with relevant UNDP and UN communication officers;• Share key communication products related to IWT in Indonesia with the UNDP and GEF Global Wildlife Programme;• Manage a strategy to attract national and local press coverage on the efforts of IWT, and build meaningful relationships with key journalists;• Monitor issues, trends, events, workshops and conferences, and statements of interest of significance to IWT and disseminate through social media updates or e-newsletters;• Ensure effective communications of IWT performance, and the preparation of high quality and results oriented progress reports to be submitted to UNDP and Donor Partners via the NPM and /or CO Focal Point, Environment Unit, UNDP CO Indonesia.• Provision of input for press releases and update data for project webpages in consultation with communication team in CO. 3. Supports implementation of knowledge management strategy and production of lesson learned, focusing on achievement of the following results:• Effective support to project staff in identification, documentation, synthesis of lessons learned and best practices in project for monitoring & report;• Compilation of key sources of information and best practices for projects and thematic issues within the portfolio and facilitate access to this information by programme and project staff and other relevant counterparts;• Lead the production of selected knowledge products such as best practices and lessons learnt for knowledge sharing, and contribute actively to knowledge networks and communities of practice;• Contributions to knowledge networks and communities of practice;• Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming;• Support the IWT project management units with information management (meeting minutes, brief, talking points, fact sheet, website uploads, and drafting presentations etc.);• Proper documentation of research reports, studies and evaluations are maintained. This includes the collection and documentation of relevant reports from government research bodies, national and international agencies, etc.• Effective contribution to the implementation of Knowledge Management and Learning Strategy. 4. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that• Human rights and gender equality is prioritized as an ethical principle within all actions;• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;• Differentiated needs of women and men are considered;• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. Competencies Core Competencies:• Demonstrating/safeguarding ethics and integrity• Demonstrate corporate knowledge and sound judgment• Self-development, initiative-taking• Acting as a team player and facilitating team work ,including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.• Facilitating and encouraging open communication in the team, communicating effectively including communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity• Creating synergies through self-control• Managing conflict , including conflict resolving skills to manage gender barriers and gender blind behaviors within the project and with partners• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.• Informed and transparent decision making  Functional Competencies:Advocacy/Advancing A Policy-Oriented AgendaSupport the preparation of information for advocacy• Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate.• Contributes to the elaboration of advocacy strategies by identifying and prioritizing audiences and communication means.• Uses the opportunity to bring forward and disseminate materials for advocacy work. Results-Based Programme Development and ManagementContributing to results through provision of information• Provides information and documentation on specific stages of projects/programme implementation.• Provides background information to identify opportunities for project development and helps drafting proposals. Building Strategic PartnershipsMaintaining information and databases• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders. Innovation and Marketing New ApproachesImplementing processes and uses products• Documents and tracks innovative strategies/best practices/new approaches.• Responds positively to new approaches.Resource MobilizationProviding information for resource mobilization strategies• Maintains database of project files.• Provides data and information needed for preparation of project report. Promoting Organizational Learning and Knowledge SharingBasic research and analysis• Generates new ideas and approaches, scans horizons, researches best practices and proposes new, more effective ways of doing things.• Documents and analyses innovative strategies and new approaches.• Promotes knowledge management on gender equality issuesJob Knowledge/Technical ExpertiseFundamental knowledge of processes, methods and procedures• Understands the main processes and methods of work regarding to the position.• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.• Analyzes the requirements and synthesizes proposals.• Strives to keep job knowledge up-to-date through self-directed study and other means of learning.• Demonstrates good knowledge of information technology and applies it in work assignments.• Theoretical and/or practical knowledge of gender equality and women’s empowerment in development programming Global Leadership and Advocacy for UNDP’s GoalsPreparing information for global advocacy• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences.• Maintains a functioning network of contacts in the media and civil society, to promote platform’s objectives and mandate. Client OrientationMaintains effective Client Relationships• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion.• Responds to client needs promptly. Required Skills and ExperienceEducation:*A Bachelor’s degree in communications, public relation journalism, media, design or other relevant fields of study.Additionally, knowledge of ‘gender’ topics and issues in environment and forestry will be desirable. Experience:*• A Bachelor’s degree with a minimum 5 years of professional experience in communications, public relations and Administration.• Have experience in stakeholder engagement with sub national goverment and relevant parties related environment and forestry;• Professional experience working on issues in environment, forestry, and illegal wildlife projects in Indonesia;• Experience in project monitoring and evaluation;• Experience working on communications and publications related to environment and forestry field will be an advantage;• Experience in handling of web-based management system and scheduling social media output is preferred;• Ability to work and write clearly and concisely with attention to detail in Indonesian and English;• Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds;• Professional writing and photography skills and experience in designing and implementing social and or environmental campaigns is Desirable;• Good knowledge about rules, procedures of UN/UNDP will be highly desirable.• Experience in mainstreaming ‘gender’ in project design, strategy and implementation will be desirable. Language Requirements:• Fluency in written and spoken English is an absolute necessity;• Fluency in written and spoken Bahasa Indonesia is required. Other Requirements:• Demonstrated strong familiarity with development projects;• Demonstrated ability to liaise, coordinate and work with NGOs, companies and government agencies in Indonesia, at the national and local level;• Good organizational skills, with strong experience in organizing and facilitating meetings and workshops;• Excellent ability to write reports and summary papers and deliver presentations to international and national high-level audiences;• Excellent inter-personal and team building skills;• Full time availability is essential;• Up-to-date computer skills required;• Experience in handling of web-based Management Systems would be highly desirable. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Apply Now