United Nations Development Programme (UNDP)

Project Coordinator (General Observers Report on The Covid-19 Outbreak and Relief and Recovery Efforts)

United Nations Development Programme (UNDP)

Job Description

  The COVID-19 pandemic has hit Malaysia, creating tremendous health and socio-economic impacts. The Government of Malaysia has implemented measures to prevent further virus spread, including a movement control order (MCO), quarantine centres, and a wide range of relief and recovery efforts. UNDP in Malaysia provides policy and technical advisory support to the Government of Malaysia. In line with this, UNDP is developing a General Observers Report (GOR) on the COVID-19 response in Malaysia for the National Disaster Management Agency (NADMA) in the Prime Minister’s Department. The GOR will draw on observations from quarantine centres around Malaysia and other inputs from the COVID-19 response undertaken by UNDP and its partners. Given the above, UNDP is recruiting a national consultant to undertake the role and responsibilities of Project Coordinator for the successful development of GOR. OBJECTIVES OF THE ASSIGNMENT The objective of this assignment is to produce a GOR covering the immediate relief and response efforts to the COVID-19 pandemic in Malaysia. Three main areas will be covered in the report: (1) establishment and operation of the quarantine centres; (2) government relief and response efforts; and (3) coordination with non-government relief and response efforts. The report will evaluate the successes and gaps in these actions to identify current needs and strengthen future crisis responses. To achieve this goal, the report should reflect the perspectives and experiences of the range of stakeholders, including both providers and beneficiaries of immediate relief and response efforts.
Duties and Responsibilities
SCOPE OF WORK The Project Coordinator will work closely with GOR project team members under the oversight of UNDP and the direct supervision of a designated UNDP personnel. The consultant will work in collaboration with Government officials, UN Agencies, development partners, technical advisors and experts, civil society, and the private sector, where necessary to advance the understanding of the COVID relief and response. The scope of work for this assignment will include the following key functions:
  • Act as focal point for key stakeholders to contact;

  • Liaise with clients to identify and define requirements, scope and objectives;

  • Assign tasks to project team members and assist with schedule management;

  • Make sure that key stakeholders’ expectations are kept in check as the projects evolves, and that any changes are communicated to the project team;

  • Analyse risks and opportunities as the project evolves, and work with project team to manage accordingly;

  • Support project logistics management (e.g., organise workshops and consultations), where necessary;

  • Monitor project progress and handle any issues that arise;

  • Create and maintain comprehensive project documentation, plans and reports; and

Ensure standards and requirements are met through quality assurance reviews. HANDLING OF DATA, INFORMATION AND DOCUMENTS All data, information and documents obtained under this assignment is the property of the United Nations Development Programme and shall be treated as strictly confidential. No such information shall be used by the consultant for any other purpose other than the completion of deliverables within the scope of work. All soft and hard copies of data, information and documents must be returned to UNDP upon completion of the assignment. DURATION The assignment is up to 98 days. Any travel outside Kuala Lumpur, if any, will be paid separately as per UNDP rules, upon approval of official travel by UNDP. CONTRACTS BASED ON DAILY FEE: The Project Coordinator will be paid on a monthly basis based on time sheet completed with description of tasks, certified by UNDP. UNDP makes payments based on the actual number of days worked. Payments must be supported by a duly completed monthly time sheet and report. The estimated maximum number of workdays for the duration of the consultancy is as follows:
  • Demonstrates commitment to UNDP’s vision, mission, and values;

  • Displays cultural, gender, religion, race, nationality, age sensitivity, and adaptability;

  • Demonstrates/safeguards ethics and integrity; and

  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

  • Capable of working efficiently, dependable, and strong attention to detail;

  • Familiarity with economics and development terminology and concepts, is an advantage;

  • Demonstrated commitment to the timely delivery of projects; and

  • Ability to maintain high-quality work while meeting tight deadlines and short turn-around times.

  • Strong listening and communication skills;

  • Capable of working in a high-pressure environment with short deadlines, managing many tasks simultaneously;

  • Client oriented, professional in handling politically sensitive issues in a responsible and mature manner; and

  • Exercise the highest level of responsibility and be able to handle confidential.

Required Skills and Experience
  • Bachelor’s degree or higher in public health, disaster management, social science, political science, development, or a related area; and

  • At least 5 years of professional experience in project management and / or coordination involving multiple stakeholder groups across sectors.

  • Knowledge of and/or experience in project coordination especially in the area of public health, international humanitarian/emergency response, disaster risk reduction system, relief and response programme formulation, is an advantage;

  • Ability to build strong relationships with Government and external actors;

  • Ability to anticipate and understand client needs, formulate clear strategic plans, prioritise interventions and delegation of work priorities accordingly;

  • Ability to establish effective working relations in a multicultural team environment;

  • Excellent analytical and written communication skills;

  • Strong motivation and ability to work and deliver under short deadlines;

  • Fluency in written and spoken English and Malay are essential; and

  • Ability to write high quality reports and make impactful presentations.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS Interested individual applicants must submit the following documents/information to demonstrate their qualifications:
  1. Document 1 :Letter of Confirmation of Interest and Availability (Annex 1) provided by UNDP;

  2. Document 2: Cover page (max. 2 pages) how candidate’s qualification and experience in research makes them suitable for the work and can lead towards the successful deliverable of the objectives of this consultancy within the required timeframe.

  3. Document 3: Personal CV / P11 including areas of expertise and past experiences in similar area of work and at least 3 referees.

  4. Document 4:Financial Proposal all inclusive and takes into account various expenses the candidate expects to incur during the contract, including:
    • The daily professional fee;

    • The cost of travel from the home base to the duty station (UNDP Office, Putrajaya) and vice versa;

    • Communications, utilities and consumables; and

    • Life, health and any other insurance.

  5. Please submit this information in one file as Document 1, 2, 3 and 4.

  6. Candidates who fail to submit all the information requested above will be disqualified.

How to Apply:
  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template and General Terms & Conditions mentioned below;

  • Read and agree to the General Terms & Conditions;

  • Click the ‘apply’ icon and complete what is required;

  • Scan all documents into 1 pdf folder and then upload;

  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/034" as the subject matter.

Forms and General terms & conditions to be downloaded:
  • The UN Personal History Form (P11) is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download

  • The Letter of Confirmation Interest and Availability template at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20_Annex%201.docx?download

  • Financial Proposal template at https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Annex II.docx

  • The General Terms & Conditions for Individual contract is available at: http://www.my.undp.org/content/dam/malaysia/docs/Procurement/General%20Conditions%20of%20Contract%20for%20IC.pdf?download

Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments
  • The General Terms & Conditions for Reimbursement Loan Agreement is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf?download

Kindly note that the system will only accept one attachment , please merge all documents and submit as one file. Note:
  1. Incomplete applications will not be considered for shortlisting. Only shortlisted candidates will be invited to an interview. The interview date will be informed to the shortlisted candidates directly.

  2. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

CRITERIA FOR SELECTION OF THE BEST OFFER Individual consultants will be evaluated based on the following methodology: Cumulative analysis When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight; [70%]
  • Technical proposal including educational background and experience on similar assignments (40%)

  • Interview (30%)

* Financial Criteria weight; [30%] UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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