United Nations Development Programme (UNDP)

Project Assistant (2 Positions)

United Nations Development Programme (UNDP)

Job Description

The GCF Funded Climate Change Mitigation Project “Scaling-up Investment in Low-Carbon Public Buildings” aims to overcome barriers to investment in low-carbon retrofits of public buildings by addressing country and sector-specific investment risks, as follows: Output 1 will provide technical assistance (TA) to public and private sector stakeholders at municipal, cantonal, entity and national level in BiH to help address non-financial barriers, and to create conducive policies, regulations and capacities for implementation of the National Investment Framework for Low-Carbon Public Buildings. Output 2 will facilitate implementation of the National Investment Framework for Low-Carbon Public Buildings, including the required investment support to improve risk-return profiles and to bring prospective low-carbon building projects to financial close. Overall, the project will result in a direct reduction in greenhouse gas (GHG) emissions of 2,02 million tCO2e over the lifetime of the investments enabled, at a cost to the GCF of US$ 9/tCO2e. Additionally, significant indirect emissions can be expected :7.1 - 8.1 million tons of CO2 reduction due to the project enabled market transformation – yielding a total estimated cost per ton of CO2 reduced to US $1.8. The project will also directly benefit 150,000 people – occupants and users of public buildings (4% of the total population), including 80,000 women, and will lead to creation of over 5,630 new full-time equivalent (FTE) jobs. Under the direct supervision of the Project Coordinator, the Project Assistant will support the implementation of the “Scaling-up Investment in Low-Carbon Public Buildings” Project funded by Green Climate Fund (GCF). The Project Assistant will be expected to closely coordinate his/her activities with the Project Coordinator. GCF Project Assistant will assist the following Project RP (Responsible Party) – the Federal Ministry of Spatial Planning (FMPU). The Project Assistant will provide assistance in day-to-day implementation of the GCF Project in Bosnia and Herzegovina, especially in smooth collaboration between UNDP and the relevant Responsible Party. The Project Assistant will provide support in the implementation of the different project activities, that are coherent with the project framework. The Project Assistant will undertake assisting the Project Coordinator in overall monitoring of the use of funds, the procurement of materials/equipment executed by UNDP and Responsible Party. The incumbents will be based in the Federal Ministry of Spatial Planning (FMPU).
Duties and Responsibilities
The UNDP/GCF Project Assistant shall perform the following tasks within the project's implementation:
  • Task 1: Support the overall implementation of the GCF Project’s activities through consistent/regular communication updates with supervisor and other relevant contacts

  • Task 2: Provide technical and administrative support to supervisor and other project staff in the implementation of the Project activities

  • Task 3: Support to monitoring, evaluation and reporting of the overall Project deliverables through successful Coordination with project staff and relevant stakeholder

  • Task 4: Provide assistance in drafting and developing the necessary reports relevant to fulfillment of the required monitoring & evaluation activities

  • Task 5: Support to awareness-raising and media campaigns, as well as Knowledge Management between the project staff and relevant stakeholder

All of the above listed tasks shall be performed under the supervision of Project Coordinator in cooperation with other project staff. Estimated number of working days: up to 180 days. - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 August 31, 2020 10% - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 September 30, 2020 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 October 31, 2020 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 November 30, 2020 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. - Annual Report (min 4 pgs.) covering progress in 2020 on: a) Implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. b) The data and use of funds on implemented activities by FMPU. 18 December 31, 2020 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 January 31, 2021 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 February 28, 2021 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 March 31, 2021 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 April 30, 2021 10 - Report (min 1-2 pg.) on: All updates regarding implemented activities for fulfilment of project objectives as defined by the project timeline, and communication activities between UNDP & FMPU. - Report (min 1-2 pg.) on: The data and use of funds on implemented activities by FMPU, based on collected evidence. 18 May 31, 2021 10  
Competencies
Corporate competencies:
  • Demonstrates integrity by modelling the UN’s values and ethical standards;

  • Promotes the vision, mission, and strategic goals of UNDP;

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

  • Treats all people fairly without favouritism;

  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment

Functional competencies:
  • Strong interpersonal skills, communication and diplomatic skills, ability to work in a team

  • Openness to change and ability to receive/integrate feedback

  • Ability to work under pressure and stressful situations

  • Strong analytical, reporting and writing abilities

  • Excellent public speaking and presentation skills

Required Skills and Experience
Academic Qualifications/Education
  • University Degree in Technical Sciences (mechanical Engineer, Architect, Civil Engineer, electro engineer), Economics, Business, Political Sciences, or Communications.

Experience
  • One year of relevant experience in any of the following: financial sector, energy/environment, technical sciences.

Languages Requirements
  • Good written and verbal command of the Local languages and English language.

Other Requirements
  • Knowledge/understanding of energy environment and relevant EU directives would be an asset;

  • Knowledge of MS Word, Excel and email communication software;

  • Excellent written and verbal communication skills as well as drafting skills;

  • Strong organizational skills, ability to track and juggle multiple tasks;

Longlisting/Shortlisting Criteria Qualifications as stated in the ToR Relevant Education max 30 points 25 points allocated for BA/BSc degree + 2.5 points for MSc/MA + 2.5 points for PhD Relevant professional experience max 40 points Knowledge of English max 30 points - will be assessed on the basis of methodology submitted Technical Evaluation Criteria Rating based on Qualifications 35% Submitted methodology 30% Interview 35% Evaluation Individual will be evaluated based on the following methodology: Cumulative Analysis When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
  • * Technical Criteria weight-70%

  • * Financial Criteria weight- 30%

Interested candidated must submit the following documents/information to demonstrate their qualifications: Proposal:
  • Explaining why they are the most suitable for the work

  • Provide a brief methodology on how they will approach and conduct the work; or sample of previous document/strategy/paper done by the consultant

Please scan all above mentioned documents and upload as one attachment only online through this website. Note:
  • For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.

  • Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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