United Nations Development Programme (UNDP)

Programme Specialist (Africa, Arab States and Disabilities Window)

United Nations Development Programme (UNDP)

Job Description

 

The United Nations Trust Fund to End Violence against Women (UNTF EVAW) was established through the UN General Assembly Resolution 50/166 in 1996 with UN Women as its Administrator on behalf of the UN system. The UNTF EVAW is a global multi-lateral grant making mechanism supporting national efforts to prevent and end violence against women and girls, one of the most widespread human rights violations in the world. It provides technical assistance and funding to advance the development of innovative models and strategic interventions in the area of ending violence against women and girls. To date, the UNTF EVAW has awarded US $175 million to 572 initiatives in 140 countries and territories.

Under the overall guidance of the Chief and the direct supervision of the Grants Manager, the Programme Specialist will be responsible for coordinating and monitoring a specific portfolio of grants for the UN Trust Fund.

Duties and Responsibilities

Functions/Key Results Expected

Lead the Monitoring and Grant-management processes of 32 projects across the UNTF EVAW Africa, Arab States and Disability Window grant portfolios.

  • Manage and oversee all operational and project management processes related to the grants’ life cycle, including, processing of project modifications and no-cost extensions, budget revisions and disbursements and processing grant closure in close collaboration with the Operations Manager and Finance colleagues. This includes keeping information on internal and external Focal Points up-to-date for each active grant.

  • Lead the Coordination on all aspects related to the assigned grants portfolio with the Grants, Operations and M&E teams, UN Women Regional, Country Offices and others as necessary to ensure the efficient oversight of the portfolio. This includes liaising with external stakeholders to ensure required documentation is received according to timeline agreed upon and the same files are stored in the UNTF SharePoint. This also involves consolidating UNTF feedback to the grantee in all aspects of the project.

  • Provide technical assistance to grantees including in the design of their Results and Resources Frameworks (RRFs), in collaboration with the M&E team. Assist grantees in clarifying proposed project outcomes, outputs, indicators of success, activities and budgets;

  • Provide tailored Technical Support throughout the project life-cycle, review 60+ progress reports and provide feedback to grantees as needed to ensure results-based reports and Analysis and capturing of data;

  • Perform a basic review of financial reports and flag inconsistencies between financial spending and project implementation in collaboration with relevant finance staff before final approval for grants and subsequent disbursements;

  • Monitor and assess progress towards overall results based on results framework and monitoring schedules;

  • Review and provide technical feedback to grantees to ensure results-based analysis and capturing of data, with the effective use of Grants Management System.

  • Monitor Audit Recommendations and update Action Plans in the system, in coordination with the Operations team, where applicable.

Provide technical support in Grant-making

  • Participate in annual grantee selection processes including through review and substantive analysis of concept notes and full-fledged proposals, accompanying budgets and monitoring and evaluation frameworks submitted to the UN Trust Fund.

  • Prepare application feedback letters and summaries for all shortlisted applicants and grantees for the region and systematically update these summaries based on progress reports and monitoring missions;

  • Provide guidance to COs and grantees to ensure adherence to UN WOMEN policies, administrative and financial procedures.

  • Review and lead finalization of project documents and Results Resources Frameworks through dialogue with grantees on submitted documents

  • Review implementing partner assessment forms and grant agreements prior to grantee selection and signature

Provide technical inputs into Reporting and Knowledge Management:

  • Maintain centralized portfolio matrix of grants, and provide quarterly portfolio updates to the Grants Manager;

  • Prepare written contributions for various purposes, including inputs for the report for the Commission on Status of Women, UNTF annual donor reports, newsletters, fund raising efforts and other reporting needs;

  • Contribute to tracking and synthesizing, on an ongoing basis, developments, tools, emerging or good practices in the field of ending violence against women and girls, including capturing findings and lessons learned from evaluations;

  • Update and maintain UNTF Grants Management Tracking database and Partner Portfolio assessment with relevant grantee information.

  • Support the Fund’s communications efforts through direct engagement with grant recipients to gather information about the achievements and impact of the grant, knowledge products, media, etc. and ensure communications accurately reflect grant programmes;

  • Keep systematic track of noteworthy grantee achievements and communicate to colleagues for possible visibility, such as special features on the website.

  • Support and organize knowledge sharing events and identify good and promising models that can be shared widely across grantees and other key stakeholders;

  • Identify challenges and lessons learned across the grants and contribute to a process of institutional learning through documenting lessons learned and contribution to modification of strategies and programmes.

  • Support, organize and participate in knowledge sharing and Capacity Development events and trainings for grantees.

Support other activities as required by the Supervisor or UN Trust Fund Chief.

Competencies

Key Results Areas

  • Accurate analysis, monitoring and oversight of grants

  • Timely coordination of grants management with UNTF Operations team

  • Issue are raised in a timely manner to appropriate stakeholders

  • Grants portfolio well maintained and information easily retrievable

  • Quality of communication and training materials

Required Skills and Experience
  • 5 years of relevant experience in managing complex and multi-component interventions with various partners and multi-stakeholders.

  • Knowledge and experience in working on addressing issues related to violence against women and girls;

  • Experience in grants and project management is required;

  • Experience with databases and Data Management a plus;

  • Experience in the United Nations, a governmental, other multilateral or civil society organization in a developed or developing country is highly desirable.

  • Fluency in English is required.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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