International Atomic Energy Agency (IAEA)

Programme Planning Officer

International Atomic Energy Agency (IAEA)

Job Description

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security. The Office of Safety and Security Coordination (NSOC) is located in the Office of the Deputy Director General, Head of the Department. Its mission is to ensure the technical consistency and effective coordination of the IAEA's activities in the nuclear, radiation, transport and waste safety and nuclear security programmes. NSOC comprises three Sections: the Programme and Strategy Coordination Section, the Networks Management and Partnership Section and the Safety Standards and Security Guidance Development Section. The Office of Safety and Security Coordination is located in the Office of the Deputy Director General, Head of the Department. Its mission is to ensure the technical consistency and effective coordination of the IAEA's activities in the nuclear, radiation, transport and waste safety and nuclear security programmes. The Office comprises three Sections: the Programme and Strategy Coordination Section, the Networks Management and Partnership Section and the Safety Standards and Security Guidance Development Section. The mission of the Network Management and Partnership Section (NMPS) is to ensure the further development of the Global Nuclear Safety and Security Framework by facilitating knowledge management, knowledge networks and Capacity Building. The section will also act as a focal point of contact for extrabudgetary projects with donors, partners and IAEA internal organizational units and will provide for a departmental level monitoring and evaluation of all extra budgetary projects, by ensuring compliance with donor requirements and IAEA internal rules and guidelines. Main Purpose The Programme Planning Officer provides guidance and coordination to the monitoring, evaluation and reporting of extrabudgetary projects for the MP3 programme, with particular focus on major donor contributions. Role The Programme Officer is: (a) an Analyst providing background information through research on relevant issues and interaction with relevant stakeholders; (b) a coordinator, supporting divisions in a comprehensive approach to resource and partnership mobilisation and reporting; (c) a developer of tools to operationalize Agency and department partnership and resource mobilization initiatives; (d) a departmental focal point on partnership and resource mobilization matters. Functions / Key Results Expected
  • Analyze and advise on strategies and actions to facilitate development of partnerships and donor relationships and projects.

  • Coordinate and prepare donor reports, including the monitoring, consolidation, editing and revisions of contributions reports, in close cooperation with relevant parties.

  • Develop tools and maintain donor profiles and databases to support the operationalization of partnership and resources mobilization plans; streamline departmental procedures for extrabudgetary project management processes aligned to the Agency PRM resource mobilization objectives.

  • Plan, organize and provide technical expertise and input to meetings and to the drafting of corporate reporting. Compile and prepare financial information for progress reports on departmental extrabudgetary contributions.

  • Identify best practice and enabling conditions for the NS programme, such as resource pooling, identifying synergies and partnerships with key stakeholders.

Competencies and Expertise Core Competencies Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions. Functional Competencies Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. Knowledge sharing and learning Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively. Partnership building Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals. Required Expertise Business Acumen Ability to anticipate problems and to propose innovative solutions and new approaches to enhance the management of resources and implementation of programmes. Partnership Development Experience of partnership development in international organizations, and ability to develop detailed knowledge and understanding of priorities and the areas of interest of partners whilst sensitizing them to NS programmatic activities. Programme Management Excellent knowledge of principle and application of results based management; proven strategy planning expertise; knowledge of best practices and known methodologies and a proven ability to apply them. Project Management Demonstrated ability to proactively identify key areas for Analysis and the ability to develop appropriate methodologies for projects. Reporting Ability to coordinate and facilitate timely reporting of results and successes to donors and Member States. Results-based Budgeting Ability to integrate new approaches and innovations, and ensure the cost-effective use of funds. Qualifications, Experience and Language skills
  • Bachelor's Degree - University degree in International relations, project management, business Administration or management, business, economics, international law, or other related field.

  • Minimum of five years of experience in programme planning, monitoring, reporting, analysis and assessment or a related field. Excellent computer skills in all the common applications required for word processing, data analysis, graphs, report preparation; knowledgeable in Enterprise Resource Planning (ERP) applications (ORACLE).

  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $60962 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 26884, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance Applications from qualified women and candidates from developing countries are encouraged Applicants should be aware that IAEA staff members are international Civil Servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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