United Nations Office for Project Services (UNOPS)

Programme Management Support Officer

United Nations Office for Project Services (UNOPS)

Job Description

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and Development Projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, Financial Management and human resources. Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands. Background Information - PSC Peace and Security Cluster The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients. UNMAS is a substantive component of UN Mission for the Referendum in Western Sahara (MINURSO). It supports the mission mandate, including reducing the danger from landmines and unexploded ordnance (UXO), along with information sharing, marking and destruction of landmines and UXO. Functional Responsibilities Under the direct supervision of the Programme Officer, the Programme Management Support Officer will perform the following responsibilities:
  • Support the Programme Manager (PM) and Programme Officer (PO) in drafting work plans, project proposals, reports, input to the mine action portfolio, and ad-hoc reports and material as needed;

  • Provide support to the development, implementation and amendment of the programme financial resources;

  • Contribute to the preparation of various written outputs e.g. prepare periodic substantive reports for implementing partners against donor contributions, projects and activities;

  • Support the organisation of events and preparation of communications products, including, but not limited to: Official letters, speeches, invitations, briefing notes and reports;

  • Liaise with UN partner agencies and donors in mine action in obtaining up to date information on potential funding and projects;

  • Provide programme information to partner agencies, non-governmental organizations and contractors and UN agencies;

  • Support routine and effective Capacity Building activities conducted to build a long-term and sustainable capacity of personnel;

  • Maintain documentation of decisions and actions taken on programme issues, ensure accurate translations of formal documentations and correspondence;

  • Actively engage in public information initiatives and maintain close working relationships with UN partner agencies on public information activities;

Any other duties as requested and tasked by the Programme Officer / Senior Programme Officer / Programme Manager. Competencies
  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

  • Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

  • Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

  • Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

  • Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

  • Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge.

  • Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements Education  Master Degree or equivalent in Business Administration, Finance, Human Resources, Public Administration or related field  with a minimum of one (1) of relevant experience; or Bachelor degree or equivalent in Business Administration, Finance, Human Resources, Public Administration or related field with a minimum of two (2) years of relevant experience is required. Work Experience Relevant experience is defined as experience in Business Administration, Programme, Project Management or Support. Computer literacy (MS Word, Excel, and Power Point etc.) is required. Language Fluency in Arabic and English (speak, read, and write) is required, knowledge of Spanish and French is an asset. Additional Considerations
  • Please note that the closing date is midnight Copenhagen time

  • Applications received after the closing date will not be considered.

  • Only those candidates that are short-listed for interviews will be notified.

  • Qualified female candidates are strongly encouraged to apply.

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

  • The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Contract type, level and duration Contract type: ICA Contract level: ICS-8 Local ICA Specialist Contract duration: One year renewable subject to satisfactory performance and availability of funds For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx Background Information - UNOPS UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources. Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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