United Nations Office for Project Services (UNOPS)

Programme Management Office Specialist (Finance)

United Nations Office for Project Services (UNOPS)

Job Description

Background Information - Myanmar Background Information – Asia Regional Health Cluster The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal #3 on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies. Background Information - Job-specific UNOPS is the Principal Recipient managing the RAI2E grant (2018-2020) established by Global Fund in 2018, providing USD244million for malaria elimination activities in the Greater Mekong Subregion, plus USD154million for TB and HIV activities in Myanmar (2018-2020). Under the overall supervision of the Programme Director and direct supervision of the Programme Management Office Advisor, The Programme Management Office Specialist (Finance) provides solutions to a wide spectrum of complex financial management issues, maintains oversight over the financial management of projects, and promotes collaboration within the Programme Support Unit (PSU), programme personnel, and with other stakeholders. Frequent travels to project areas is required for this position. Functional Responsibilities 1. Implementation of operational strategies and procedures:
  • Implement changes in UNOPS operational strategies and systems.

  • Ensure compliance with donor requirements, UNOPS Financial Rules and Regulations, Organizational Directives and Administrative Instructions.

  • Establish, review and implement effective standard operating procedures, financial oversight mechanisms and internal control systems.

2. Lead budget preparation and oversight:
  • Oversee budget preparation, ensuring budgets and budget amendments are timely, accurate and compliant.

  • Work closely with respective internal and external stakeholders for budget preparation and budget management.

  • Ensure budgets are set-up and managed in UNOPS ERP system;

  • Provide support to resolve recorded budget errors and take timely remedial actions;

  • Collaborate in the improvement of the UNOPS budget formulation system;

  • Provides direct support and advice for financial proposal non-compliant to UNOPS pricing and costing policies.

  • Oversee the review of actual expenditures and analysis of budget utilization reports.

3. Control of Project Cash Management:
  • Timely review of cash position and funds received from the donor.

  • Ensure sufficient funds on hand for disbursements and adequate cash flow in the system to support successful implementation.

  • Liaise closely with the programme, procurement, and finance teams on cash forecasting of grant payments.

  • Work closely with procurement team to oversee the entire procurement from financial perspective and ensure that cash or advance financing is allocated timely and accurately.

4. Financial Reporting:
  • Ensure timely and accurate submission of financial reports to donors in accordance with the established procedures.

  • Lead the review for accuracy of all financial reports generated from oneUNOPS.

  • Provide advice and inputs on financial reporting of partners.

  • Ensure cash and expenditure report reconciliation of grants on a bi-annual basis.

  • Supervise timely and proper financial and grant closure process of completed projects and submission of donor report.

  • Manage responses to internal and external audit queries and observations related to financial report.

  • Manage responses to the donor or fund agent related to financial reporting matters.

  • Work in close collaboration with IPAS to ensure the effectiveness of project implementation and closure policies and tools.

5. Team Management:
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

  • Provide oversight, ensuring compliance of team members with existing policies and best practices.

6. Ensures Knowledge building and knowledge sharing:
  • Organize, facilitate and/or deliver training and learning initiatives for personnel and partners on finance related topics.

  • Proposing change to facilitate efficient financial management and enhance financial reporting through the system.

  • Oversee team’s contributions to Finance knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in human resources management

  • Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results The effective and successful achievement of results by the Programme Management Office Specialist (Finance) directly impact on the availability of UNOPS’ financial resources to effectively develop and implement the organization’s programmes and projects. It enhances the organizations financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management. Education/Experience/Language requirements Education
  • Master’s degree in accounting, financial management, treasury management or related field.

  • A Bachelor degree in combination with additional two years of relevant experience may be accepted in lieu of the advanced university degree.

  • Certified Public Accountant or equivalent professional qualification is an asset.

Experience
  • Minimum 5 years of professional-level experience in accounting or budgeting with responsibility for project accounting and preparation of financial statements, in an international organization providing financial management services.

  • Knowledge of UNOPS financial rules and regulations is an asset.

  • Experience with MS Office 2010 or newer versions is required.

  • Experience with G Suite is an asset.

  • Working knowledge of ERP and using financial management electronic systems is desired

Language Requirements
  • Full knowledge of English and Myanmar language is essential.

Contract type, level and duration Contract type: ICA Contract level: L-ICA 10 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx THIS IS LOCAL POSITION OPEN TO MYANMAR NATIONALS ONLY. Competencies Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Additional Considerations
  • Please note that the closing date is midnight Copenhagen time

  • Applications received after the closing date will not be considered.

  • Only those candidates that are short-listed for interviews will be notified.

  • Qualified female candidates are strongly encouraged to apply.

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Background Information - UNOPS UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources. Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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