United Nations Development Programme (UNDP)

Programme Management Associate

United Nations Development Programme (UNDP)

Job Description

UNDP Global Mission Statement

UNDP is the UN’s Global Development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.

UNDP Afghanistan Mission Statement:

UNDP supports stabilization, state-building, governance and development priorities in Afghanistan as well as support the country to achieve SDGs. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close Coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Background

UNDP supports countries around the world to formulate strategies, policies, and programme interventions that promote the Sustainable Development Goals (SDGs). To advance these aims, UNDP provides technical policy advice and programming tools, especially to help address critical sustainable development challenges.

UNDP country offices work closely with government counterparts and other national stakeholders to support the introduction of inclusive and sustainable development policies that are aligned with the national context. National economists based in country offices across the Asia-Pacific region contribute to this work, including through support to policy dialogue with government officials and other partners, assistance in programme development, and production of research and Analysis. These colleagues also collaborate and share experiences and practices across countries inside and outside the Asia-Pacific region.

The Position

UNDP Afghanistan is recruiting one Programme Management Associate to help contribute in the development and launch of the SDG Country Support Platform for Afghanistan SDGs. Under the overall guidance of the Senior Deputy Resident Representative (SDRR) and direct supervision of the Project Manager, the Programme Management Associate ensures effective delivery of the Country Office (CO) Programme by entering and managing data and supporting Programme implementation consistent with UNDP rules and regulations.

The Programme Associate can supervise clerical and support staff of the Project. The Programme management Associate works in close collaboration with the operations, Programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

The Programme Management Associate will support the SDG Project implementation and provide inputs to project implementation processes, such as procurement, recruitment, travel and payments, initiate implementation of actions and follow ups, and provide administrative support such as management of project assets and supplies. The Programme Management Associate will also work in close collaboration with the Programme Officer and CO finance and operations units to ensure smooth and timely management of inputs. S/he is expected to contribute to knowledge generation through research and analysis, represent UNDP as required in policy discussions, and work closely with all level of SDGs stakeholders including government, non-government and civil society institutions to provide support on SDG integration, acceleration, and innovation.

Duties and Responsibilities

Under the direct supervision of Programme Officer, the Programme Management Associate will undertake the following tasks:

Summary of key functions:

  1. Project planning and Annual Workplan formulation supported.

  2. Project implemented timely and effectively according to plans and in consistency with Country Office Standard Operating Procedures.

  3. Project administered timely and efficiently according to UNDP procedures.

  4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results.

  5. Provides administrative support to the Programme Unit focusing on achievement of the following results.

Project planning and Annual Workplan formulation supported:

  • Provide support in preparation of inputs to formulation of SDG Country Support Platform annual workplans.

  • Support and provide inputs in development of detailed implementation plans.

  • Assists in formulation of annual and quarterly budgets.

  • Assists in formulation of procurement and HR plans.

  • Assists in revision of annual workplans, periodic revisions of procurement/HR plans ensuring that plans are updated in a timely manner and in close coordination of UNDP Country Office.

  • Researches, develops and presents policy papers, guidance notes and other knowledge-based tools for SDG Country Support Platform to help influence and advance policy dialogue on achieving the SDGs.

Project implemented timely and effectively according to plans and in consistency with Country Office Standard Operating Procedures:

  • Provides substantive support to the SDG Country Support Platform, on SDG-related issues, particularly on mainstreaming and policy support to accelerate the achievement of the SDGs

  • Initiate procurement actions for International Consultants, goods, works and services and recruitment of Service Contract actions according to HR and procurement plans. Prepare requests for recruitment and contracting in UNDP format and according to Country Office (CO) Standard Operating Procedures (SOPs).

  • Compile supporting documents for procurement and recruitments processes and ensure that supporting document are complete and in line with the CO SOPs.

  • Follow up with CO units on pending actions (procurement, recruitment, travel, transportation etc.

  • Create e-requisitions for travel and prepare Travel Authorizations, submit and follow up with UNDP CO Travel Unit (according to SOPs).

  • Prepare payment requests and submit to CO (according to SOP). Ensures accuracy of COA of all payment requests.

Project administered timely and efficiently according to UNDP procedures:

  • Monitor leave of local and international project personnel maintain updated and correct records and online systems.

  • Notifies CO HR promptly on separation of project staff

  • Maintain project supplies and initiate procurement of supplies as necessary.

  • Coordinates ICT support to project with the UNDP CO. Coordinate support with ICT helpdesk.

  • Maintain filing system for the project.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Researches, analyzes and presents best practices and lessons learned from the implementation of sustainable development projects and programs with a view to advising the SDG Country Support Platform to strengthen the means of implementation for SDGs in Afghanistan.

  • Assist in organization of trainings for SDG project staff, government employees and other SDG stakeholders’ capacities are improved.

  • Synthesis of lessons learnt and best practices in the area of sustainable development into Programme.

  • Sound contributions to knowledge networks and Communities of Practice that promote collaboration and best practices.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

  • Review of PO and non-PO vouchers for development projects.

  • Maintenance of the internal expenditures control system which ensures that payments for Unit are created in GSSU and completed, transactions are correctly recorded and posted in Atlas and is finally submitted to Finance for pay-cycle.

  • Timely corrective actions on unposted vouchers (payments), including the vouchers with budget check errors, match exceptions, unapproved vouchers and returned payments.

  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to follow

People Management

Ability to improve performance and satisfaction

Communication

Ability to listen, adapt, persuade and transform

Delivery

Ability to get things done while exercising good judgement

Technical/Functional

Knowledge Management

Shares knowledge and experience and contributes to UNDP Practice Areas and actively works towards continuing personal learning and development.

Developing tools and mechanisms

Development and Operational Effectiveness

Ability to lead strategic planning, Results-based Management and reporting.

Management and Leadership

Focuses on impact and results for the client and responds positively to critical feedback.

Encourages risk-taking in the pursuit of creativity and innovation.

Consistently approaches work with energy and a positive, constructive attitude.

Demonstrates strong oral and written communication skills.

Required Skills and Experience

Education:

  • Secondary School or bachelor’s degree in Business Administration, Agriculture, Commerce, Social Sciences, International Relations. A Specialized certificate in administration is an advantage.

Experience:

  • Minimum of 6 years with high school or 4 years with bachelor’s degree of progressively responsible administrative or Programme/ Project experience is required at the national or international level, experience in Project Cycle Management, Administration, Procurement, Finance and HR.

  • Superior understanding of Afghanistan SDGs and the overall national development planning environment.

  • Direct experience providing technical advice to government officials is required.

  • Experience working with the MDGs or SDGs at the national level.

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based Management Systems.

Language Requirements:

  • Fluency in written and spoken English is required

  • Fluency in Dari and/or Pashtu is required.

Other: Describe any additional qualifications:

• Non-Smoking environment

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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