Job Description

Under the overall guidance of the Team Leader (RSD) and direct supervision by the Programme Analyst, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations. The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex programme-related issues and information delivery. Duties and Responsibilities Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:
  • Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.

  • Presentation of information/ reports for identification of areas for support and interventions.

  • Implementation of the CO partnerships and resources mobilization strategies, preparation of reports

Provides effective support to management of the CO programme focusing on the achievement of the following results:
  • Support oversight and Management, Planning, Monitoring and Evaluation business of programmes including day to day requirements of Delivery and Results Accountability

  • Monitor programme and project results and delivery against plans towards supporting the UNDP Pacific Office Programme

  • Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.

  • Initiation of a project, entering project into Atlas ( in small offices), preparation of required budget revisions.

  • Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.

  • Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.

  • Analysis of the situation in programme, identification of operational and financial problems, development of solutions.

  • Preparation and conduct of audit of NEX projects, implementation of audit recommendations.

Provides administrative support to the Programme Unit focusing on achievement of the following results:
  • Proper control of the supporting documents for payments, review of NEX projects Financial Reports.

  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.

  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
  • Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.

  • Track and reporting on mobilized resources

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Organization of trainings for the operations/ projects staff on programme.

  • Synthesis of lessons learnt and best practices in programme.

  • Sound contributions to knowledge networks and communities of practice.

Competencies Functional Competencies: Organizational Learning and Knowledge Sharing
  • Researches best practices and poses new, more effective ways of doing things.

  • Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise
  • Understands the main processes and methods of work regarding to the position

  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (broad range of specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).

  • Analyzes general information and selects materials in support of partnership building initiatives

  • Identifies new and better approaches to work processes and incorporates same in own work

  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development
  • Documents ‘best practices’ in organizational change and development within and outside the UN system

  • Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems
  • Uses information/databases/other management systems

  • Makes recommendations related to work procedures and implementation of management systems

Client Orientation
  • Reports to internal and external clients in a timely and appropriate fashion

  • Organizes and prioritizes work schedule to meet client needs and deadlines

  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

  • Responds to client needs promptly

Promoting Accountability and Results-Based Management
  • Gathers and disseminates information on best practice in accountability and results-based management systems

  • Maintains databases

Core Competencies:
  • Demonstrating/safeguarding ethics and integrity

  • Demonstrate corporate knowledge and sound judgment

  • Self-development, initiative-taking

  • Acting as a team player and facilitating team work

  • Facilitating and encouraging open communication in the team, communicating effectively

  • Creating synergies through self-control

  • Managing conflict

  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

  • Informed and transparent decision making

Required Skills and Experience Education: Secondary education with specialized certification Environment, Energy, Geography or Marine Studies. A University Degree in any of the related fields above will be desirable but not a requirement. Experience:
  • 7 years of progressively responsible administrative or programme experience is required at the national or international level.

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems

  • Experience in Monitoring and Evaluation systems

Language Requirements: Fluency in English (oral and written) is a requirement Disclaimer Important applicant information All posts in the SC categories are subject to local recruitment. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Workforce diversity UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Apply Now