World Food Programme (WFP)

Programme Assistant (Programme Support Social Protection)

World Food Programme (WFP)

Job Description

 

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Programme Assistant (Programme Support Social Protection), SC5 Arua to be based in Arua. Selected candidate will be employed on Service Contract

ORGANIZATIONAL CONTEXT

Part of WFP Uganda’s Country Strategy Plan and direction is to engage with local district governments (DLGs) and other partners to enhance programmes that translate resilience objectives into the design of programmes, and to back them up with the necessary investments in institutional capacity to ensure effective delivery.

This position will contribute to this strategic direction in supporting DLGs expand comprehensive social protection programmes, build resilience and programmes’ capacity to deliver outputs well

The function will address vulnerability as multidimensional and the hungry poor are exposed to a range of risks that go beyond climate shocks. Programmes that aim to build resilience need to apply a comprehensive approach to reducing risks, which include slow-onset changes related to the climate as well as social, economic and health risks.

JOB PURPOSE

This function is important to WFP’s contribution to the District Local Governments in Northern Uganda specifically the SIDA Programme. With core activities involving strategic engagement with DLGs, this role will be critical in ensuring that the  social Protection & Resilience Unit has the needed inhouse administrative support for effective roll out the SIDA programme in West Nile Region

KEY ACCOUNTABILITIES (not all-inclusive)

Support social protection and resilience staff with a wide range of administrative actions also related to human resources, work programming/ planning, budget/financial management and procurement and partnership tasks of the Programme Unit.

• Coordinate and assist in the preparation of budget performance. Monitor, track spending and provide analysis between approved budgets and actual expenditures and commitments to ensure that planned financial resources are used effectively; and prepare or customize financial reports based on WFP corporate system generated reports.

• Manage the Social Protection Unit with respect to communications, meetings and workflow; identify complex or sensitive subjects, and contact, for special treatment as well as priority issues that need to be brought to the supervisor’s attention.

• Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source.

• Prepare and/or consolidate unit reports, documentation including the production of forms, tables and charts; prepare complex correspondence, briefing notes and other documentation as requested.

• Prepare and maintain partnership agreements as well as process PODA and payments.

• Supervise and guide the social protection unit in the different administrative services including finance, programme, procurement, travel, human resources activities and/or other related areas.

• Brief/debrief and inform staff on rules and regulations, policies and practices and documentation required to their specific area of responsibility.

• Provide information and guidance to staff at all levels within the social protection unit to ensure understanding of intent and deadlines.

• Coordinate with other service units and liaise frequently with specialized staff at the duty station of assignment and outside the duty station. I.O.WUG01.SA.007
WBS UG01.05.051.CSI1/SA, grant 70000777
• Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.

• Process and approve delegated administrative actions in accordance with WFP rules and regulations.
• Perform other related duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

  •  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

STANDARD MINIMUM QUALIFICATIONS

• A University Degree in one of the following disciplines: Business Administration, Finance, or other related fields

•  Four or more years progressively responsible experience in budget management, administrative work, procurement, human resources, or any related fields.

• Solid analytical, writing skills, and communication skills. Effective verbal and written communications skills in English.

• Ability prepare and monitor a budget as well as analyse and interpret financial data Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.

• Ability to work independently with initiative and strong problem-solving skills.

• Ability to build relationships with a variety of individuals across functions and capable of working with team of people from different cultures and backgrounds. A team-orientation is essential.

• Strong prioritization, time management skills and able to work under pressure.

• Experience in coordinating the work of others and self, training and supporting others.

• Experience in conducting analyses and developing financial and budget reports.

• Ability to maintain confidentiality.

• Knowledge of WFP administrative policies and procedures considered an asset.

• Experience using MS Word, MS Excel, MS PowerPoint and other WFP software an asset.
• Team spirit and excellent interpersonal relations.
• Previous experience working in Northern Uganda is highly desirable.

FUNCTIONAL CAPABILITIESProgramme Lifecycle & Food AssistanceCan facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.Transfer Modalities (Food, Cash, Vouchers)Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.Knowledge of Specialized AreasUnderstands basic technical concepts and data andtheir relevance to food assistance programmes.Emergency ProgrammingDisplays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.Strategic Policy Engagement w/GovtUnderstands and applies basic principles of engagement with government counterparts at the national or local level. OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Four or more years progressively responsible experience in budget management, administrative work, procurement, human resources, or any related fields.

• Solid analytical, writing skills, and communication skills. Effective verbal and written communications skills in English.

• Ability prepare and monitor a budget as well as analyse and interpret financial data Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.

• Ability to work independently with initiative and strong problem-solving skills.

• Ability to build relationships with a variety of individuals across functions and capable of working with team of people from different cultures and backgrounds. A team-orientation is essential.

• Strong prioritization, time management skills and able to work under pressure.

• Experience in coordinating the work of others and self, training and supporting others.

• Experience in conducting analyses and developing financial and budget reports.

• Ability to maintain confidentiality.

• Knowledge of WFP administrative policies and procedures considered an asset.

• Experience using MS Word, MS Excel, MS PowerPoint and other WFP software an asset.
• Team spirit and excellent interpersonal relations.
• Previous experience working in Northern Uganda is highly desirable.

TERMS AND CONDITIONS DEADLINE FOR APPLICATIONS

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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