Job Description

Under the close supervision and guidance of the supervisor, Programme Assistant supports their respective section (s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the respective programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up. For every child, support The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the Human Rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations. How can you make a difference? Under the close supervision and guidance of the Education Manager (P4)  the programme assistant supports the Education Section at the Cox’s Bazar Field Office by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor implementation of work plans, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. Summary of key functions/accountabilities:
  • Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps and ensures vendor lists, partners, and consultant rosters  are regularly updated.

  • Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.

  • Preparing and maintaining records, documents and control plans for the monitoring of project/Programme Implementation and financial expenditures.

  • Supporting the management of administrative supplies and office equipment;

  • Supporting procurement and management of programme supplies by raising sales and purchase orders, tracking payment of vendors; tracking and taking timely action related to open commitments in Vision

  • Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

  • Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

  • Maintaining and updating a system which monitors the absence of staff.

  • Preparing and maintaining records pertaining to Programme Planning and development for  the  Education Section and other sections as needed.

  • Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual/rolling work plans and makes amendments and alterations as per section revisions when necessary.

  • Supporting Capacity Development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

To qualify as an advocate for every child you will have…
  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

  • A minimum of five years of progressively responsible administrative or clerical work experience is required. Experience working in an Emergency context is considered an asset.

  • Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate... UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results. The functional competencies required for this post are...
  • Analyzing (I)

  • Learning & Researching (I)

  • Planning and organizing (I)

  • Following Instructions and Procedures (I)

  UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the united nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Remarks: Internal candidates may be given preference over external candidates. The term "Internal" refers to all personnel with an ongoing employment relationship with UNICEF, including staff members on a continuing, fixed term and temporary appointment, individual contractors and full-time time-based consultants, and UNV. Other similar posts may be filled from this vacancy. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
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