UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, Humanitarian Action and peace and security.
The outbreak of the new coronavirus (Covid-19) was first reported in Wuhan, China on December 31, 2019. Since then a global pandemic has been declared, with countries across the globe mobilizing to respond to the health crisis and manage the significant socio-economic impacts. This unprecedented crisis unfolds against many existing challenges: Asia and The Pacific is the most disaster-prone region in the world, and it is facing the ever-pressing threats of Climate Change and many large protracted crises and conflict. It is also unfolding amid persistent gender inequalities in the region: owing to structural inequalities and discriminatory gender norms, women’s employment is concentrated in the informal labour sector with limited protection, and women experience unacceptably high levels of intimate partner violence (IPV).
UN Women is working to ensure that women and girls, especially those most marginalised, are at the centre of COVID-19 prevention. In the Philippines, the project “Women and Girls at the Center of COVID-19 Prevention” aims to increase women’s capacities, resources and skills to prevent the spread of COVID-19 in communities at risk, allow women’s groups and networks to influence and contribute to gender-responsive policies on COVID-19, and leverage national and regional platforms to advance research and tools to inform inclusive and gender-responsive national and regional measures to prevent the spread of COVID-19 for socio-economic responses.
Reporting to the Programme Analyst, COVID-19 and Humanitarian Action, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.
Duties and Responsibilities
1. Provide administrative and logistical support to the formulation and management of programmes
- Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
- Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
- Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
2. Provide administrative support to the financial management of the Programme Unit
- Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
- Prepare non-PO vouchers for Development Projects;
- Process payment for consultants, as deleaged;
- Create requisitions in Atlas for development projects; register good receipts in Atlas.
3. Provide administrative support to the Programme Unit
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Make travel arrangements for the Programme Team, including travel requisitions and claims;
- Draft minutes in meetings, as delegated;
- Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
- Organize and coordinate filing of documents; maintain mailing lists.
4. Provide administrative support to resource mobilization
- Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
5. Facilitation of knowledge building and knowledge sharing
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Knowledge of programme management;
- Ability to create, edit and present information in clear and presentable formats;
- Ability to manage data, documents, correspondence and reports information and workflow;
- Good financial and budgeting skills;
- Good IT skills.
Required Skills and Experience
Education and certification:
- Completion of secondary education required;
- Bachelor’s degree in Business or Public Administration is an asset.
- At least 5 years of progressively responsible experience in administrative or programme management/support;
- Experience in working in a computer environment using multiple office software packages;
- Experience in the use of ATLAS is an asset;
- Experience in supporting a team is an asset.
- Fluency in English and Filipino is required;
- Knowledge of the other UN official working language is an asset.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.