Position Title: Program Officer (Multiple Positions)
Solicitation Number: 720FDA19B00032
Salary Level: GS-12 Equivalent: $64,490 - $83,840
Issuance Date: May 1, 2019
Closing Date: Open and continuous through September 11, 2019 with Three (3) Review Periods closing on:
May 22, 2019 at 12:00 P.M. Eastern Time
July 17, 2019 at 12:00 P.M. Eastern Time
September 11, 2019 at 12:00 P.M. Eastern Time
Closing Time: 12:00 P.M. Eastern Time
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as Program Officer (PO) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
- Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
- USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:
OFDA Recruitment Team
E-Mail Address: firstname.lastname@example.org
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
DUTIES AND RESPONSIBILITIES
This position requires an individual who is able to reside in Budapest, Hungary. It also requires willingness to travel outside of Hungary on short notice for possibly extended periods of time.
This position requires effective daily coordination with representatives from other USAID offices, the U.S. Embassy, other USG agencies, U.S. military representatives, relevant U.N. agencies, NGOs, as well as with relevant donor representatives. The PO must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.
Under the guidance of the Program Coordinator (PC) for Yemen or his/her designee, and in coordination with the Regional Advisor (RA) for Yemen, the PO will monitor OFDA-funded programs, liaise with the NGO community, provide assessments when appropriate, and make program recommendations. The PO will work to increase the capability of host governments, public international organizations, and NGOs to respond and prepare for disasters in Yemen. The PO will be responsible for disaster analysis, program monitoring, overseeing NGO partner implementation, reporting to OFDA regional and Washington, D.C.-based staff, and liaising with the Department of Defense, USAID Mission, and U.S. Embassy staff as needed.
Duties and responsibilities of the PO are:
- Develop and maintain specialized understanding of humanitarian developments within Yemen to include political, social, and operational issues impacting humanitarian efforts.
- Develop and maintain knowledge of USAID, USG, and U.S. humanitarian priorities and strategies within Yemen and of OFDA’s and FFP’s contributions to those efforts.
- Provide regular reporting, through official cables and other means, on issues related to the humanitarian situation. Provide overviews of patterns and trends in the humanitarian situation and keep the PC and other team members current on response issues. Provide regular reports on site visits, meetings, general atmospherics, and other issues that impact humanitarian relief efforts.
- Prepare briefing papers, notes and presentations on OFDA programming for official USG visitors interested in humanitarian issues.
- As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
- Work with OFDA’s program staff based in Washington, D.C. and in regional countries in the development of OFDA’s programming for humanitarian assistance in Yemen and the region.
- Support team efforts to continually assess emergency response needs in order to ensure that OFDA’s programs are appropriately responsive.
- In close coordination with the RA for Yemen, the PC for Yemen, and the EMCA Programming/Planning Team, works with NGOs, IOs, and U.N. agencies that are developing proposals for OFDA (including grant amendments and extensions). Ensure that draft proposals are in compliance with “OFDA's Guidelines for Unsolicited Proposals and Reporting.”
- Review concept papers and proposals, and provide recommendations/comments to OFDA for final funding determination.
- Assist designated Agreement Officer’s Representatives in managing humanitarian awards by providing field-based insights, knowledge, and perspectives.
- Travel to the region, as permitted and needed, to meet with implementing partners, humanitarian donors, and other relevant actors and stakeholders; support team efforts to assess, evaluate, and monitor humanitarian conditions; and make strategic recommendations for appropriate interventions.
- Support the PC for Yemen and RA for Yemen in maintaining relations with the humanitarian community working on Yemen’s response in representing USAID and OFDA on humanitarian issues. This will include, but is not limited to, U.N. agencies, IOs, NGOs, USG personnel, donors, and host government authorities.
- Participate in and report on joint donor humanitarian evaluations and U.N.-led assessments, and actively participate in the international community response structures.
- With guidance from the PC for Yemen and the RA for Yemen, coordinate with the donor community on policy issues affecting humanitarian operations, and develop integrated, non-duplicative programs.
- Maintain regular contact with OFDA grantees, as well as with other U.N. agencies, IOs, and, in consultation with the PC for Yemen, meet regularly with donors, host government officials, USG agencies, and others on humanitarian issues in order to explain, advocate for, and advance OFDA’s priorities and to help coordinate USG and international humanitarian activities.
- Participate, as assigned, in office-wide discussions on initiatives that impact program implementation to provide field-based perspectives.
The USPSC will take direction from and report to the PC for Yemen or his/her designee.
The supervisor sets overall objectives and resources available. The USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments, and for the planning approach or methodology to be used in carrying out those assignments.
10. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
11. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
12. START DATE:
Immediately, once necessary clearances are obtained.
13. POINT OF CONTACT
: See Cover Letter.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with study in, but not limited to, international relations, development, economics, food policy, or a related field and five (5) years of progressively responsible experience in emergency relief and humanitarian assistance or international development, which must include at least one (1) year of international experience working in humanitarian assistance. This experience must include one or more of the following: emergency relief operations, monitoring and evaluating humanitarian programs, or needs assessment and analysis.
Master’s degree with study in, but not limited to, international relations, development, economics, food policy, or a related field, and four (4) years of progressively responsible experience in emergency relief and humanitarian assistance or international development, which must include at least one (1) year of international experience working in humanitarian assistance. This experience must include one or more of the following: emergency relief operations, monitoring and evaluating humanitarian programs, or needs assessment and analysis.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
Professional Experience (10 points):
Skills and Abilities (10 points):
- Experience monitoring and reporting on rapidly evolving humanitarian crises in an international disaster context.
- Experience working across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
- Specific experience implementing humanitarian interventions including needs assessment, strategy development and reporting.
· Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with host governments in the midst of humanitarian crisis situations.
· Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with other donors and diplomatic missions in the midst of international humanitarian crisis situations.
· Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with international and national non-governmental humanitarian partners in the midst of humanitarian crisis situations.
· Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities within the USG.
· Demonstrated ability to communicate complex humanitarian issues to a range of audiences through written products.
Program Management (10 points):
Interview Performance (45 points)
Satisfactory Professional Reference Checks (25 points)
Total Possible Points: 100
BASIS OF RATING:
- Demonstrated knowledge of USG acquisition and assistance regulations.
- Demonstrated experience developing, designing, or evaluating proposed humanitarian interventions against response or disaster risk reduction strategies and identified need.
- Demonstrated experience managing USG acquisition and assistance awards to include post-award administration and regulation compliance.
- Demonstrated experience coordinating with multiple country representatives to develop, track, and maintain a large budget.
Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.