Solidarites International

Program Deputy Field Coordinator

Solidarites International

Job Description

 

Desired start date: 20/08/2020
Duration of the mission: 10 months
Location: Sittwe, Rakhine state

ABOUT THE MISSION

SI has been in Myanmar since 2008. For the first 3 years, SI worked in the Delta in response to the devastating Cyclone Nargis. In 2011, SI expanded to three new regions (Dry Zone, Rakhine, and Chin State) focusing on Livelihoods, Food Security, Shelter, and WASH sectors. In January 2012, SI expanded to Kachin State to respond to an emergency situation created by the displacement of Kachin population affected by the arm conflicts. Since 2012 SI has also been responding to an emergency situation by covering basic wash needs of the population displaced by inter-communal tensions in Rakhine State.

SI currently has a coordination base in Yangon, with field bases in the Rakhine and Kachin States. Each office is operational with a Field Coordinator and between 35 (Kachin) and 280 (Rakhine) colleagues.

Rakhine base has so far 2 main locations of activities: Sittwe Camps (under HARP funding) and Pauktaw camps (under OFDA, ECHO and CDC funding). Main activities in two locations are WaSH but also FSL in some camps. The main activities are:

  • Water Supply

  • Sanitation (latrines and desludging)

  • Hygiene promotion and distribution of hygiene kits

  • Waste Management

  • Income Generating Activities

  • Cash for Work

  • Fishing activities

TEAMS

In Rakhine/Sittwe, there are currently 9 international staff: (1 Field Coordinator, 1 Deputy Field Coordinator Program, 1 Logistic Manager, 1 Finance Manager, 1 HR Manager, 2 WASH Program Managers, 1 STS Activity Manager, 1 FSL Program Manager), 1 WASH Program Manager national and more than 250 national staffs.

ABOUT THE JOB

GENERAL OBJECTIVES

The PDFC will manage and support the Project Managers in the Rakhine State for the implementation of activities, will ensure the relevance of the activities implemented in line with SI annual country strategy and the evolution of the humanitarian situation in the area. The PDFC will help the Field Coordinator to represent SI programs to partners and stakeholders in Rakhine State.

MAIN DUTIES AND RESPONSIBILITIES

Strategic orientation

  • In coordination with the FC, develop a program strategy consistent with the association’s policies and population’s needs.

  • Define a plan of action and guide the program managers to put this strategy in place

  • Be proactive in proposing new activities based on the context evolution

  • Participate to the development of projects and the drafting of proposals to donors in close collaboration with the Field Coordinator, Program managers and Coordination

Coordination and programs monitoring

  • Oversee programme implementation in consultation with the FC, Deputy Country Director and other technical coordinator/manager in accordance with the project proposals

  • Ensure that all programs are implemented in coherence with the annual country strategy, SOLIDARITES INTERNATIONAL technical requirements and financial donor criteria.

  • Ensure that programs are relevant to the population’s needs and follow SI’s strategy and positioning

  • Ensure that project management, monitoring and evaluation tools are used correctly

  • Ensure that quality criteria and indicators are monitored and leads to decision making

  • Ensure that the programs’ context monitoring is done properly and leads to decision making: adjustment of activities or result shifts according to the evolution of the context

  • Ensure that the programs evaluations’ recommendations are taken into consideration and that corrective measures are put in place

  • Ensure that human, financial and logistical resources meet activities completion requirements. Suggest changes if necessary

  • Conduct regular field visits on programme sites.

Institutional knowledge building

  • List and summarize SOLIDARITES INTERNATIONAL and other actors’ intervention methods/techniques and experience

  • Update and disseminate procedures, guides and tools, in particular program implementation, monitoring and evaluation tools

  • Coordinate internal and external program evaluations.

Reporting / communication / representation

  • Context monitoring

  • Responsible for the Rakhine proposal writing process in coordination with the FC and Program Department in Yangon

  • Consolidate internal reports and the internal tools of monitoring

  • Responsible for the preparation of donors reports and amendments in coordination with the Field Coordinator and mission coordination


  • Ensure that all documents are of the required quality and delivered on time


  • Ensure that all programs reporting is in line with standard formats and procedures


  • Represent the organization in external meetings / sessions when asked and/or delegated to do so


MANAGEMENT

The Program Deputy Field Coordinator (PDFC) will work under the supervision of the Field Coordinator.

PDFC will directly supervise 4 staffs: 4 Program Managers (3 expat, 1 national) working in 3 different areas: Sittwe, and Pauktaw Depending on evolution of MEAL set up, DFC could be requested to supervise directly more managers

The programs implemented by SI in Rakhine State cover approximately 120,000 persons (essentially IDPs) through WaSH (construction and maintenance of water and sanitation facilities, hygiene promotion), environmental health (drainage, waste management, mass cleaning campaign) and Food Security & Livelihoods support (vegetable production, vocational training, Income generating Activities).

Team management

  • Support and manage the Program Managers

  • Initiate and lead programs workshops if necessary and carry-on daily capacity building

  • Set up training sessions in light of operational requirements

  • In coordination with FC, propose organizational chart adjustments in case of need, and contribute to implement these changes.

PRIORITIES FOR THE 2/3 FIRST MONTHS

  1. To reinforce the capacities of the Program Managers, more especially on internal tools and procedures (Budget forecast & follow up, activity planning etc.)

  2. To supervise the finalization of the three years phase of the HARP project and the design of the 2021 project for Sittwe camps in Consortium with Oxfam

  3. To follow up the preparation and launching of FSL activities under the new grants

  4. To strengthen of the Complaint and Response Mechanism and the set-up of data collection and data visualization softwares (with the technical support and in link with the Program Coordination Team)To reinforce the inter-program collaboration

  5. To ensure a good representation of SI in clusters meeting in link with the Camp Closure Strategy

  6. To adapt program activities in the frame of the COVID-19 preparedness and response plan.

BUDGET VOLUME

Around 3.1 million EUR per year

YOUR PROFILE

EDUCATION

Post graduate level in related field.

EXPERIENCE

  • 3 years of professional experience, including a minimum of 2 years in the humanitarian environment, with a positive experience in coordination, project implementation and team management

  • Proven experience in conflict/post-conflict contexts and insecure environments

  • Proven experience in managing teams notably in complex ethnic and/or religious contexts or sensitive environments

  • Previous experience of project management in NGO / humanitarian fields

  • Previous experience in reporting and proposal writing

  • Experience in capacity building

TECHNICAL SKILLS AND KNOWLEDGE

  • Knowledge of WASH and FSL activities

  • Knowledge of Emergency activities in WASH and FSL

  • Strong knowledge of project cycle management, project design and proposal writing

  • Strong knowledge of Monitoring, Evaluation, Accountability and Learning

  • Knowledge of HR, budget and logistics management

  • Knowledge of protection issues as an asset

  • Knowledge of Solidarités International rules, tools and procedures would be an asset

TRANSFERABLE SKILLS

  • Excellent management skills

  • Good analytical and writing/editing skills

  • Good communication and diplomatic skills

  • Good organization skills

  • Good training skills

  • Capacity to work under pressure

  • Good pedagogical skills

  • Strong capacity to take initiatives

LANGUAGES

  • Fluent English (written, spoken and read), essential for writing proposals and reports and for external coordination and representation meetings with other NGOs, UN agencies, donors.

  • Capacity to work with non-native English speakers (most of national staff speak limited English, especially at Base level)

OTHER DESIRABLE QUALITIES

  • Rigor, patience, autonomy, flexibility and ability to adapt are mandatory skills.

  • Good computer skills: Excel, Word, Power Point, Sphynx, GIS etc…would be an asset.

  • Rigor, patience, autonomy, flexibility and ability to adapt are mandatory skills.

  • Previous experience with SI (highly recommended)

SI WILL OFFER YOU

A SALARIED POST
Salary: According to experience, starting from EUR 2420 gross per month (EUR 2200 base salary + 10% annual leave allowance paid monthly)

Monthly Per Diem: USD 500 / month

SI covers accommodation costs and travel expenses between the expatriate’s country of residence and the mission.

BREAK POLICY

1 break of 7 working days every 3 months + USD 850 allowance (for each break).

1 day off per worked month.

These days off, as well as the breaks, are not deducted from the paid leaves that are paid every months with your salary: they are offered by SI.

SOCIAL AND MEDICAL COVER
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

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