Job Description

 

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.Background Information - Job-specific

Mali is facing a problem of weapons and explosive hazard contamination as a result of protracted and recent armed conflicts. The presence of explosive remnants of war (ERW), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (obsolete, abandoned or neglected), poses a serious threat to civilians as well as to United Nations and humanitarian personnel operating in the country.

UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council Resolution 2480 (2019). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to:

  • Improve the protection of civilians and facilitate humanitarian assistance;

  • Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations;

  • Reduce the explosive threat to MINUSMA and United Nations personnel.

Functional Responsibilities
Under the guidance and direct supervision of the Procurement Specialist who reports to the Head of Support Services, the Procurement Senior Analyst is responsible for effective delivery and implementation of strategic and effective procurement services, for a select group of technically complex goods, services and works, within the specific geographical area and/or project. These services reflect best practices in international public procurement, compliance with UNOPS Financial Rules and Regulations and procurement policy, rules, regulations and procedure, ensuring appropriate risk management and obtaining the best value for money.

He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement.

His/her work is focused in transactional procurement including all steps of the procurement process.

Maintaining the highest degree of personal and professional ethics, the Procurement Senior Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

The Procurement Senior Analyst works in close collaboration with the Support Services, Programme and project teams in Mali and, UNOPS PSC colleagues, to successfully deliver procurement services.

1. Implementation of transactional procurement

2. Management of procurement processes

3. Implementation of sourcing strategy and e-procurement tools

4. Team Management

5. Facilitation of knowledge building and knowledge sharing

1. Implementation of operational strategies and management of procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:

  • Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.


  • Implement different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.


  • Implement the strategic procurement for projects assigned in the Business Unit.


  • Research and compile data for Business Unit’s supply market intelligence and analysis.


2. Management of procurement processes for a select group of technically complex goods, services within UNMAS Mali, focusing on achievement of the following results:
  • Ensure sustainability of the procurement process.


  • Prepare timely procurement plans for projects and monitoring of their implementation.


  • Establish Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.


  • Implement proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.


  • Recommend awards based on UNOPS procurement rules and procedures.


  • Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.


3. Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Develop and manage the rosters of suppliers.


  • Use the of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.


4. Knowledge Building and Knowledge Sharing
  • Organize, facilitate and/or deliver training and learning initiatives for UNMAS Mali personnel on Procurement-related topics.


  • Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.


  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.


5. Team Management
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.


  • Provide oversight, ensuring compliance by team members with existing policies and best practices.


  • Act as OIC when the Procurement Specialist is absent.



* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!Education/Experience/Language requirements
a. Education:
  • Advanced University Degree (Master's Degree or equivalent) with two (2) years of relevant experience or;


  • First University Degree (Bachelor's Degree or equivalent) with four (4) years of relevant experience.


b. Work Experience
  • Relevant experience is defined as experience carrying out procurement processes or procurement management.


  • Experience in supervising personnel is desired.


c. Language
  • Fluency in English (Reading, Writing and Speaking) is required.


  • Knowledge of French is desired.


Competencies
  • Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

  • Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

  • Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

  • Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

  • Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

  • Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

  • Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge.

  • Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractual Agreement
Contract level: IICA 1 (ICS 9)
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

Additional Considerations
  • Qualified female candidates are strongly encouraged to apply

  • Please note that the closing date is midnight Copenhagen time

  • Applications received after the closing date will not be considered.

  • Only those candidates that are short-listed for interviews will be notified.

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request

  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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