Job Description

Organization : MTPS-Office of Procurement Services Primary Location : Austria-Vienna-Vienna-IAEA Headquarters Job Posting : 2020-11-18, 6:11:42 PM Closing Date : 2020-12-17, 12:59:00 AM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Multiple Positions under different funding modalities (Regular budget and/or Extrabudgetary) Organizational Setting The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States. The Office of Procurement Services procures goods and services with over 100M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments. Main Purpose Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially-available goods and services. Role The Procurement Officer is a contracting authority within delegated limits and negotiation authority. Specifically, he/she is: 1) a Specialist in the procurement of a specific range of commodities and services; 2) an agent promoting the principles of best value for money at all stages of the procurement cycle; and 3) an Analyst reviewing existing processes and proposing improvements. Functions / Key Results Expected
  • Research and analyse the market, demand, stakeholders, and requirements and propose procurement approach.

  • Initiate and follow through on routine procurement projects.

  • Prepare simple procurement plans and issue tenders and drafts contracts for goods, equipment and services.

  • Provide procedural advice to evaluation committee members through the tender process.

  • Document results in a procurement plan for approval by management and exercise signatory authority for procurements up to Euro 60,000.

  • Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked, and identifying performance issues and bringing them to the attention of supervisor.

  • Keep abreast of best practices within and outside the UN Common System, and make recommendations for continuous process improvements.

Competencies and Expertise Core Competencies Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions. Functional Competencies Commitment to continuous process improvement Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement. Partnership building Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders. Persuasion and influencing Expresses ideas and suggestions in a clear manner and demonstrates the ability to successfully persuade and influence others. Required Expertise Administrative Support Data Management Ability to analyze information, identify critical elements, assess consequences of different courses of action and draw logical conclusions.   Administrative Support Guidance and Training Ability of actively share knowledge and information with others and adopt a learning approach towards work through training, mentoring or networking.   Procurement Services Oracle Procurement Ability to be open to new ideas, understand the need for change and adapt accordingly. Identify and propose solutions to challenges.   Procurement Services Procurement Familiarity using Oracle Procurement/iProc will be an asset. Qualifications, Experience and Language skills
  • University degree in Business Administration, Public Administration, Commerce, Engineering, Science, Law or other relevant discipline.

  • Familiarity with international trading practices and a sector related to the Agency's mandate is an advantage.

  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $37460 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 18880*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance
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