World Food Programme (WFP)

Procurement Officer

World Food Programme (WFP)

Job Description

The United Nations World Food Program (WFP) is the United Nations agency that supports the Colombian Government and national institutions in their goal of eradicating malnutrition by 2030, while promoting local Economic Development and providing transformative and sustainable solutions in the context of peacebuilding, Humanitarian Assistance, and management of mass migration from Venezuela. With presence in Colombia since 1969, WFP has a territorial attendance in 15 departments of the country through eight offices strategically located in the capitals of the departments of Arauca, Caquetá, Córdoba, Chocó, La Guajira, Nariño, Norte de Santander, and Valle del Cauca. Its activities are strongly aligned with the priorities of the National Government to address the needs of humanitarian assistance, recovery, development and peace throughout the Colombian territory. This job is to be found in WFP Colombia Country Office. The job holder will report to the Head of the Supply Chain Unit and is likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed, and heavily engaged into day-to-day procurement operations. JOB PURPOSE To collect, analyse and report on information to maximise efficiency of procurement operations and activities. RESPONSIBILITIES:
  1. Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services.

  2. Contribute to Analysis of data to provide recommendations for process improvement.

  3. Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.

  4. Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.

  5. Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

  6. Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.

  7. Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries.

  8. Follow standard Emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

  9. Act in an assigned Emergency Response capacity as required to meet emergency food assistance needs.

  10. Other as required

OTHER SPECIFIC JOB REQUIREMENTS: Retail optimization & strategic planning
  • Map retail network capacity of existing private sector actors

  • Map payment methods at retail network

  • Map presence of retail point of sale at retail network

  • Determine the number of categories and SKU (stock keeping unit), handled by each actor

  • Renegotiate contracts with currently contracted retailers to primarily:
    • Review and increase capacity (if possible)

    • Review prices and associated costs (extending the contract)

  • Assess new retailers with better prices, capacity and adequate availability of food items.

Supply chain & market analysis
  • Local supply chains understanding to conduct gap assessments and propose supply chain improvements where WFP has interventions

  • Market analysis to carry out market assessments to finally identify market development activities

Retailers performance
  • Price monitoring and cost-efficiency analysis to improve beneficiaries’ purchasing power

  • Retailers service performance to determine whether corrective actions need to be implemented

Team work and Coordination activities
  • Internal coordination with field offices (FO), and other key internal units (Programme, VAM, M&E), to ensure an efficient and timely cash-based transfer modality

  • Strong vocation to work in the field to carry out the required assessments and to facilitate the coordination with the FO

Operational duties
  • Streamline and revision of the vouchers’ reconciliation process including its links with the corporate tool SCOPE

  • Review the existing gift cards, vouchers (paper, electronic) or other existing or potential new delivery solutions (e.g. prepaid cards/ e-vouchers) to improve the voucher redemption process.

CORE ORGANISATIONAL CAPABILITIES Purpose Understand and communicate the Strategic Objectives Understands WFP’s Strategic Objectives and the link to own work objectives. Be a force for positive change Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners). Make the mission inspiring to our team Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission. Make our mission visible in everyday actions Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others. People Look for ways to strengthen people's skills Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs. Create an inclusive culture Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment. Be a coach & provide constructive feedback Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills. Create an “I will”/”We will” spirit Participates in accomplishing team activities and goals in the face of challenging circumstances. Performance Encourage innovation & creative solutions Shows willingness to explore and experiment with new ideas and approaches in own work. Focus on getting results Consistently delivers results within individual scope of work on time, on budget and without errors. Make commitments and make good on commitments Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities. Be Decisive Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction. Partnership Connect and share across WFP units Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles. Build strong external partnerships Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners. Be politically agile & adaptable Portrays an informed and professional demeanor toward internal and external partners and stakeholders. Be clear about the value WFP brings to partnerships Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner. FUNCTIONAL CAPABILITIES: Tendering & Contracting Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality). Vendor Management Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria. Commodity/Product/Service Intelligence Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices. Systems & Reporting  Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. Ethics & Compliance Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings. MINIMUM ACADEMIC QUALIFICATIONS: Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional three (3) years of relevant work experience and/or trainings/courses. Required Experience:
  • Experience of one (1) year in the supply chain of the private sector, specifically the supply chain of the retail sector

  • Previous experience (minimum one year), in supply chain contracting activities (procurement, warehousing, transport, etc.)

  • Experience developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders)

Desired Experience:
  • Experience handling routine transactions/ purchase of commodities/goods/services

  • Demonstrated experience coordinating procurement processes with other units/ teams within the organization.

Languages: Fluency in Spanish is required. A level C in English language is highly desirable. Plazo para postular: 24 de julio de 2020 Para esta vacante sólo se tendrán en cuenta las aplicaciones candidatos con nacionalidad colombiana y que cumplan con todos los requisitos establecidos en los términos de referencia. El formato P11 podrá encontrarlo digitando a través del buscador de su preferencia "Formato P11". Descargue, diligencie, firme y adjúntelo a su aplicación. Naciones Unidas está comprometida en lograr la diversidad laboral al interior de su oficina en términos de género, nacionalidad y cultura. Individuos de grupos sociales minoritarios, grupos indígenas y personas con discapacidad están por igual alentados a aplicar. Todas las aplicaciones laborales serán tratadas con la más estricta confidencialidad.
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