Procurement & Logistics Assistant


Job Description

Call for CVs: Mozambique OTI Procurement & Logistics Assistant Background: DAI is an international consulting firm headquartered in the United States with branch offices in Mozambique. DAI is accepting CVs from candidates for a Procurement and Logistics Assistant for the USAID Office of Transitions Initiatives (OTI)-funded Mozambique program. Position: The Procurement & Logistics Assistant reports directly to the Deputy Chief of Party- Operations (DCOP-Ops) and is based in Maputo, Mozambique. The main responsibility of the Procurement & Logistics Assistant position is to conduct procurement of goods and services in support of project activities and operations. This is a local hire position and applicants must have the legal right to work in Mozambique. Responsibilities: Audit
  • Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team.

  • Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance.

  • Perform regular spot audits of procurement files.

  • Assist and collaborate in external or internal audits as necessary.

General Acquisition & Procurement Responsibilities
  • Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans.

  • Monitor, track and expedite all project procurement activities and delivery status of goods/services.

  • Gather current pricing information independently.

  • Conduct price/cost/reasonability analyses.

  • Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.

  • Determine source selection methods for complex procurement to ensure compliance.

  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.

  • Prepare cost evaluation data, and source selection documentation.

  • Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made.

  • Through Market Research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.

  • Maintain procurement file system in DAI’s procurement system (TAMIS).

  • Carry out other duties and responsibilities as directed.

  • Support the arrangement of travel logistics for DAI personnel, and, as needed, OTI personnel, to and from Maputo and other offices.

  • Support administrative functions from the Maputo office including Translation, Office Management, travel, and file maintenance.

  • Provide administrative support for company-wide registration and general business. requirements as directed by the DCOP-Ops.

  • Additional duties as assigned by the DCOP-Ops.

  • Bachelor’s degree in Business Administration or related field.

  • 3+ years of relevant experience and progressive responsibility in procurement.

  • Experience working in a procurement role for USAID funded projects.

  • A demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations.

  • Accuracy in working with large amounts of data.

  • Ability to respond effectively to time sensitive demands & inquiries.

  • Proficiency using Microsoft office suite, and other relevant software.

  • Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight.

  • Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process.

  • Ability to manage and prioritize multiple concurrent bids.

  • Excellent communications and Personnel Management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds.

  • Extremely well organized and self-directed individual with sound technical skills, and analytical ability.

  • Fluency in English is required Networks in Palma and Mocímboa da Praia Districts desirable.

  • English proficiency and Portuguese language fluency required; Proficiency in languages of Cabo Delgado (such as Mwani, Makua and Makonde) is desirable.

Please email your CV with the position title specified in the subject line no later than December 1, 2019 to PembaRecruitment@dai.com. CVs should be no longer than three pages, Times New Roman font, size 12. Only shortlisted candidates will be contacted. Candidates should demonstrate they have understood the requirements by respecting them.
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