World Health Organization (WHO)

Procurement Assistant

World Health Organization (WHO)

Job Description

OBJECTIVES OF THE PROGRAMME To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Identify the proper procurement method and potential suppliers. 2. Issue offer solicitations, communicate and negotiate with suppliers when needed. 3. Evaluate and analyze the received offers and recommend the awarded suppliers. 4. Ensure that the prices are reasonable and that the technical/admin clearances are obtained. 5. Prepare the adjudication reports with recommendations for review and approval. 6. Create and process requisitions for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. 7. Initiate purchase order amendments when required, provide justification and upload supporting documents in ECM. 8. Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds. 9. Prepare requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and supervisor. 10. Provide technical units and country office with the estimate cost of needed supplies/services to estimate their budgets 11. Arrange for the meetings of the Country Procurement Committee by identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to be presented. 12. Maintain and update the suppliers' database including completion of the supplier evaluation forms for all suppliers contracted by WHO Sana'a office. 13. Generate procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions. 14. Logistical arrangements for transporting and entering goods into Sana'a. 15. Act as a backup for customs clearance and logistical arrangements for importing goods. 16. Support the logistic work arrangements and organization of conferences, seminars, meetings and other events implemented.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in procurement/logistics Desirable: University degree in business administration, social sciences,pharmacy, procurement or a related field is an asset

Experience

Essential: At least eight years of relevant working experience in procurement. Desirable: Relevant experience in the UN system

Skills

1) Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure. 2) Proven knowledge of procurement regulations and procedures 3) Proven problem solving and analytical capacity and strong attention to detail. 4) Demonstrated ability to document and communicate, in both verbal and written form, to various levels in the organization including senior management 5) Demonstrated negotiation skills 6) Very good organizational skills, ability to meet deadlines

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of Arabic. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 22,986 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. ADDITIONAL INFORMATION
  • THE VACANCY NOTICE MAY BE USED TO FILL OTHER POSITIONS AT THE SIMILAR OR LOWER LEVEL OR ON DIFFERENT CONTRACTUAL MODALITY
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • For information on WHO's operations please visit: http://www.who.int.
  • WHO is committed to workforce diversity.
  • WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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