Job Description

 

THIS POSITION IS ONLY FOR INDIVIDUAL HOLDING A UNOPS REGULAR CONTRACT (ICA, TA, FTA)

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Based in Geneva, Switzerland, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices in the region, providing management and financial/programmatic oversight of Global and Country specific Portfolios, Clusters and Operations Centers including hosting services, fund management, management Advisory Services, implementing projects, procuring goods and services and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

The UNOPS Geneva office is hosting Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015. The purpose of STBP is to realize the goal of elimination of tuberculosis as a public health problem and, ultimately, to obtain a world free of tuberculosis. In order to achieve this, STBP manages the Global Drugs Facility (GDF), the TB REACH, and the Challenge Facility, which provide a broad range of procurement, grants and advocacy activities, as well as a leading coordination role at national, regional and global levels.

To support the efforts of STBP, a Portfolio Management Team has been established within the UNOPS Geneva Office. The Portfolio Analyst reports to the Senior Portfolio Manager and will be a key member of the STBP Portfolio Management Team that provides a range of implementation support services to ensure rapid and compliant delivery of all aspects of the programme, to include Administration, procurement, grants, human resources, and finance. In particular, the Portfolio Analyst will provide support on procurement, administrative, and HR processes for STBP.

Functional Responsibilities

Under the supervision of the Senior Portfolio The Portfolio Analyst is responsible for day-to-day implementation and operational support to various UNOPS Geneva based hosted entities and partners. He/she works in close collaboration with the operations, programme and project teams in Geneva Office and ECR, UNOPS HQ and partner UN agencies’ and Government officials for successful service delivery.

The specific responsibilities of the Portfolio Analyst include:

  • Assist in design and formulation of the work-plan for portfolio management - setting goals, targets and performance standards for the STBP portfolio.

  • Initiation of projects in OneUNOPS; support in finalization of funding agreements; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review;

  • Assist in drafting of TORs for subcontractors and consultants; proposals of suitable firms or institutions and individual consultants; evaluation of proposals received; recommendations for contract awards; negotiations with successful bidder - for the Senior Portfolio Manager’s approval.

  • Support in drafting of contract documents and letters of agreement with institutions and UN agencies; administration of contracts and agreements and processing amendments, if required - for Senior Portfolio Manager’s approval.

  • Monitor compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, Analysis of parameters in support of proper design and functioning of a client-oriented Procurement Management system.

  • Assist with several HR processes when needed and in the areas of: Recruitment; contract management; tracking STBP retainers - payments and COPs.

  • Within delegated responsibility perform financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions.

  • Monitoring and evaluation of performance of service providers, suitable firms or institutions.

  • Supervision, certification and approval of service payments, purchase orders and other disbursements for the projects under his/her management (to be certified by Senior Portfolio Manager and Finance)

  • Follow up on audit recommendations and observations. All exceptions are timely reported.

  • Aggregate reports regularly prepared on activities, outputs and outcomes. Preparation of donor reports.

  • Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme/project management.

  • Contribution to organization and client capacity-building of high performance delivery through coaching and mentoring of internal clients and partners.

  • Focus on clients’ services, keeping them informed of the status of project activities. Oral and written periodic reports.

  • Active interaction with clients to solicit feedback and gauge client satisfaction.

  • Interaction with internal clients and regional portfolio managers to integrate and harmonize approaches.

  • Demonstration of professional and personal ethics, transparency and openness to encourage respect and similar behaviour from colleagues.

  • Participation in the organization and conduct of training for the operations / projects personnel.

  • Contributions to knowledge networks and communities of practice

  • Perform other related duties as instructed by supervisors.

Monitoring and Project Controls

● Comprehensive up-to-date documentation of project under his / her responsibility

● The incumbent will participate in weekly team meeting calls to report on progress relevant to the team, share objectives for the following week, highlight milestones and identify areas of concern and collaboration;

● The incumbent will define his/her own performance indicators responding to the priorities identified with his / her supervisor. These indicators will be assessed in accordance with performance management policy.

Education

Master’s Degree or equivalent would be desired.

A first-level university degree (bachelor’s or undergraduate) in combination with required qualifying experience may be accepted in lieu of the advanced university degree.

Experience

Minimum of two years of relevant work experience with project management, support services, operations support, administration or similar fields.

You should currently be holding a regular UNOPS contract (ICA, TA, FTA)

You should have experience with UNOPS' policies and procedures.

Highly desirable and considered an asset:

  • Experience working with a complex multidonor programme.

  • Experience working in a fast-paced environment with demanding clients.

  • Relevant experience at the national or international level in providing project management and transactional services.

  • Hands-on experience in design, monitoring and evaluation of development projects.

Languages
Fluency in both written and spoken English.
Knowledge of another UN oficial language would be considered an asset.CompetenciesDevelops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Functional competencies
  1. Creativity and innovation

  2. Commitment to continuous learning

  3. Accountability

  4. Planning and organization skills

  5. Strong oral and written communication skills

  6. Teamwork skills

  7. Client orientation

  8. Technological awareness

Additional Considerations
  • Only individuals holding a UNOPS regular contract (ICA, TA, FTA) will be considered for this position.

  • Please note, this position is based in Geneva, Switzerland and therefore, the selected incumbent will have to register with the Swiss authorities and comply with local regulations, including but not limited to - Taxation and Social Security. Additionally, the incumbent will have to purchase a Swiss based insurance (LaMal) within the first three months on contract, UNOPS will help subsidize the cost of this insurance, upon show of proof and for an amount up to 382.87 USD.

  • Please note that the closing date is midnight Copenhagen time

  • Applications received after the closing date will not be considered.

  • Only those candidates that are short-listed for interviews will be notified.

  • Qualified female candidates are strongly encouraged to apply.

  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

  • The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration
Contract type: International Individual Contractor Agreement
Contract level: ICS-8 (IICA-1)
Contract duration: One year, renewable subject to funding availability and satisfactory performance.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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