International Federation of Red Cross and Red Crescent Societies (IFRC)

Planning, Monitoring, Evaluation and Reporting Officer (Covid 19)

International Federation of Red Cross and Red Crescent Societies (IFRC)

Job Description

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context The International Federation of Red Cross and Red Crescent Societies (“the Federation”) is the world’s largest volunteer-based humanitarian network with 190-member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity and universality. The Secretariat of the International Federation of Red Cross and Red Crescent Societies (“the IFRC”) works to a Business Model and has a Business Delivery Plan with key commitments that sharpen its focus, clarity, and efficiency and accountability results. The Secretariat, headquartered in Geneva, has five decentralized regional offices: one of which is the Americas, guided by the Secretariat strategies for implementation and areas of focus that builds on the vision of strategy 2020. The Americas’ region is organized in two main hemispheres: a group of service-based departments and geographical configurations of (i) Country Cluster Support Teams and (ii) Country Office(s), as well as the Deputy Regional Director, each of them led by the Regional Director; and another hemisphere: six building blocks composed by (i) Partnerships and Resource Development, (ii) Policy, Strategy and Knowledge; (iii) Communication, (iv) Disaster and Crisis: Preparedness, Response, and Recovery, (v) Health and Water and Sanitation, (vi) Logistics, each of them led by the Deputy Regional Director. The position is in Panama and to be a part of the DCPRR/Operations team. It will report directly to the Operations Manager for the Americas COVID-19 Operation. Her/ his technical lead is the Americas PMER Manager with direct technical guidance from the PMER senior officer based in the Americas Regional Office. Job Purpose The PMER officer has the primary task to support operational planning, monitoring and reporting for the Americas COVID-19 emergency appeal. This includes all actions to ensure quality and timely delivery of emergency appeal planning and reporting documents (revisions, operation updates, pledge-based reports, among others), as well as monitoring and evaluation. Furthermore, the PMER officer will work with the Red Cross Societies involved in the operation and IFRC to improve PMER capacities that contribute to National Society competencies to ensure the compliance with IFRC planning, monitoring, evaluation and reporting standards. Job Duties and Responsibilities Operational PMER responsibilities
  • Support the revision processes for the emergency appeal, as required.

  • Act as the reporting focal point for the Americas COVID-19 operation.

  • Support the preparation and delivery of narrative reports for this operation, ensuring coherence of the information, edition and formats in coordination with the Operations Team, and the Americas Regional Office (ARO) and in compliance with the IFRC quality standards and timeliness to fulfil established deadlines.

  • Ensure programmatic information in reports is coherent with financial cross-checking the narrative information for coherence with the financial information.

  • Support the development of proposals for contributions and monitoring of donor pledges to the Americas COVID-19 operation as required.

  • Responsible for the editing, formatting and quality control for the completion of reports (quarterly, interim or final) under the COVID-19 operation, pledges and emergencies, guaranteeing the quality of the information and correct use of formats as required by donor.

  • Responsible for sending reminders to budget holders on reports due and overdue in liaison with finance and relationship management teams.

  • National Society Development in PMER tasks

  • Work with the Red Cross Societies involved in the operation to provide technical support (remote and in the field) for operational planning, monitoring and reporting with accountability and evidence-based outcomes.

Other PMER duties
  • Maintain knowledge, understanding and use of the IFRC planning, monitoring, evaluation and reporting systems and procedures.

  • Support the DCPRR team with PMER duties in other emergencies, as needed, to ensure business continuity

  • Ability to deploy within the RC/RC structure emergency response personnel, as needed.

Education
  • University degree or bachelor’s degree in economic or social sciences or equivalent qualification - Required.

Experience
  • 2+ years reporting experience

  • 3+ years project planning experience

  • At least 2- years’ experience in large complex operations

  • Familiarity with current IFRC standards and guidelines

  • Acquainted with International Federation policies, procedures and systems

  • Work experience at international and/or national level and/or volunteer experience in the RC/RC

Knowledge, skills and languages
  • Excellent communication skills

  • Good analytical skills and solution-focused person

  • Ability to work well in a multicultural team

  • Excellent stress management skills

  • Self-supporting in computers (Windows, spread sheets, word-processing, email, etc.)

  • Demonstrate readiness to learn and increase knowledge

  • Ability to work under pressure with flexible working hours and availability to travel.

Languages
  • Fluently spoken and written Spanish and English - Required

  • Fluently spoken and written  Portuguese  - Preferred

Competencies and values Values: Respect for Diversity; Integrity; Professionalism; Accountability Core Competencies: Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations; Creativity and Innovation; Building Trust Comments Applicants will need to send their applications together with a letter of motivation no later than the closing date. In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that you submit your application taking into account the following Important Note: National Staff Post REQUIRED Please note that the selected candidate will be hired through an National contract in the Republic of Panama; The incumbent is responsible to abide by Federation policies, procedures, plans and applicable international labor law; Only those candidates shortlisted for interviews will be notified; The position will be based in Panama.
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