United Nations Office for Project Services (UNOPS)

Partnerships and Resource Planning Officer

United Nations Office for Project Services (UNOPS)

Job Description

Background Information - Job-specific Cities Alliance is the global partnership for poverty reduction and promoting the role of cities in sustainable development. Partnerships are critical to achieving the 2030 Agenda for Sustainable Development. Cities Alliance brings together organisations with different perspectives and expertise on city issues around common goals: well run, productive cities that provide opportunities for all residents. Our members include multilateral development organisations, national governments, local government associations, international NGOs, private sector and foundations, and academia. The Cities Alliance Secretariat is based in Brussels, and is hosted by the United Nations Office for Project Services (UNOPS). Functional Responsibilities Under the overall guidance and direct supervision of the Head of Strategy, the Partnership and Resource Planning Officer is responsible for: Member Relations and Reporting Expected Result: Ensure sustained membership and member satisfaction from their engagement with Cities Alliance.
  • Develop, plan and follow-up on the annual financial contributions from Cities Alliance Members;

  • Process recruitment of new members and requests from prospective members, follow-up and responded to according to service standards;

  • Manage and finalise contribution agreements for core and project funding.

  • Manage the process of engagement acceptance.

  • Monitor and ensure compliance with overall project and core reporting to donors.

  • Organise and analyse regular surveys with members and partners to track the health of the partnership, including satisfaction with our service provision and other client/business needs.

  • Provide Analysis and strategic advice to the Head of Strategy.

Business Development Expected Result: Strategic and co-ordinated approach to business development implemented.
  • Opportunities to increase funding identified and prioritized through intelligence gathering and analysis, providing the Head of Strategy with analysis

  • Monthly reporting and maintenance of records of business development;

  • Contribute to identification and development of new projects and programmes.

  • Assist with proposal writing/concept notes/project documents/presentations for further discussion with clients and donors.

  • Develop and maintain a Customer Relations Management (CRM) System to support business development processes.

Representation Expected result: Cities Alliance is well represented through strengthened relations.
  • Contacts with potential clients and partners established, via external meeting participation; plans of action and follow-up for potential business and partnership development opportunities developed.

  • Engage with UNOPS Partnership Practice as part of relationship strengthening between Cities Alliance and UNOPS.

Business and Financial Planning Expected Result: On time completion of Business plan, resource/budget allocation and efficient use of financial resources Under the overall guidance of the Head of Finance,
  • Provide support and facilitate the preparation of Quadrennial Strategic business plan and the annual workplan of the offices and projects

  • Provide analysis and support on the organization-wide processes for budgeting, forecasting, target setting and resource allocation.

  • Prepare forecast of core and non-core resources contributions for planning purposes;

  • Assist in Financial Planning and Budgeting by providing analysis to support recommendations on key assumptions required for annual budgeting process.

  • Assist in the consolidation of overall budget.

  • Monitor and evaluate the implementation of budgets, including preparation and quality assurance of reports and dashboards.

  • Assist in the implementation of administrative project and budget management processes, including administrative project closure

  • Coordinate the development of the budget and other financial aspects for business proposals to ensure UNOPS Financial Rules and Regulations are complied with and recovery of pooled cost are appropriately included.

  • Upload and maintain budgets in oneUNOPS (oU) based on approved (and signed) project documents, budgets and expenditures.

  • Provide Senior management with information and reports on Budget Performance, variance and impact on financial results on a regular basis

Education/Experience/Language requirements Education
  • Master’s Degree in Public Administration, Business, Marketing, Project Management, Communications or other relevant discipline.

  • A University Degree (Bachelor’s degree/First Level) in a relevant field with an additional two years of experience may be accepted in lieu of the Advanced University Degree requirement.

Work Experience
  • Five years of progressively responsible experience in building and/or advising on partnership or business development or business planning, forecasting and target setting and sound experience with international organisations, and/or developmental and humanitarian organisations, NGOs, and/or private sector is required.

  • Two years of UNOPS experience is required

  • Experience in proposal and/or professional report writing; marketing, and research/Data Analysis is required.

  • Experience in budget preparation, monitoring and providing management reports is required.

  • Prior experience with UNOPS ERP is desirable

Language Fluency in English is required. Proficiency in French would be a strong asset. Competencies Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Contract type, level and duration
  1. Contract type: Individual Contractor Agreement (ICA)

  2. Contract level - International ICA Specialist Level 2

  3. Contract duration - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

This contract is subject to national legislation, including but not limited to taxation on earnings. Additional Considerations THIS VACANCY IS OPEN TO INTERNAL UNOPS CANDIDATES ONLY.
  • Please note that the closing date is midnight Copenhagen time

  • Applications received after the closing date will not be considered.

  • Only those candidates that are short-listed for interviews will be notified.

  • Qualified female candidates are strongly encouraged to apply.

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Background Information - UNOPS UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and Development Projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources. Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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