United Nations Development Programme (UNDP)

Office Assistant (Office Help)

United Nations Development Programme (UNDP)

Job Description

The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy. GLOF and flood related hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan, with support from UNDP secured GCF resources to upscale ongoing initiatives on enhancing resilience of communities to climate change induced disasters in KP and GB, particularly GLOF risks. The interventions proposed for scale-up by this project will be based on activities implemented in two districts that have demonstrated success. In these districts engineering structures like gabion walls have been constructed and automatic weather stations, rain gauges and discharge equipment have been installed. Rural communities receiving this support were able to avoid human and material losses from GLOF events. The proposed GCF project will expand coverage of interventions to fifteen districts in the Khyber Pakhtunkhwa and Gilgit-Baltistan. It will strengthen the technical capacity of national and sub-national decision makers to integrate climate change and Disaster Risk Management into medium- and long-term Development Planning processes.

To this end, PMU-ISB requires the services of an Office Assistant/helper.Duties and Responsibilities

Functions / Key Results Expected

Under the direct supervision of Admin & Finance Assistant, the Office Assistant/helper is responsible to facilitate the project team in smooth functioning of the office premises. S/he will be responsible for organizing meetings, workshops, guest handling, etc. The Office Assistant/helper will be responsible to perform the following day-to-day office support duties:

  • Deliver/distribute mail/messages within office and outside the office.


  • Provide Administration support services to the office


  • Welcoming visitors and guests.


  • Picking-up and delivering goods


  • Responsible for ensuring that the office environment stays well-organized and tidy.


  • Monitoring the use of devices and supplies within the workplace.


  • Dealing with inquiries or needs from the visitors and workers


  • Coordinating the maintenance and repair of devices for the workplace.


  • Assisting management personnel in wide variety of workplace responsibilities.


  • Collecting and distributing couriers or packages among workers and starting and searching messages.


  • Keep the office kitchen and crockery clean and proper.


  • Serve tea, food and water during official meetings


  • Outside petty tasks e.g. deposit utility bills and collection of materials from vendor


  • Operate equipment such as generator, fax machine, copier, etc.


  • Performs other duties as assigned by supervisor.


The incumbent of the position will uphold the non-discriminatory behavior and ensure that:

  • Human rights and gender equality is prioritized as an ethical principle within all actions;


  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;


  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;


  • Differentiated needs of women and men are considered;


  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;


  • Necessary arrangements to provide gender parity within all committees, meetings, trainings, etc


Competencies

Core Competencies

  • Demonstrating/safeguarding ethics and integrity;


  • Self-development, initiative-taking;


  • Acting as a team player and facilitating team work;


  • Facilitating and encouraging open communication in the team;


  • Learning and sharing knowledge


Functional Competencies

  • Very effective at multi-tasking;


  • Proven ability to perform to the highest levels of integrity and honesty;


  • Demonstrating/safeguarding ethics and integrity;


  • Excellent organizational skills and ability to prioritize and meet deadlines;


  • Ability to work independently as well as in a team in a multi-cultural working environment.


Gender

  • Displays gender sensitivity and promotes gender equality in all aspects of work


  • Knowledge of systems for gender mainstreaming and ability to apply to strategic and/or practical situation


Required Skills and Experience

Recruitment Qualifications
Education: Under matric. Middle level education is preferred.

Experience: Some working experience in performing office support services in national or international organizations will be preferred.

Language Requirements: Fluency in Urdu required. Basic understanding of English will be an added advantage.

Disclaimer

Please Note:

HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates may be required to present HEC attested degrees.

Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a verification/certification letter from the university verifying the degree & student enrollment, orii) Foreign degree Equivalence Letter from HEC.

UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)

United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants bank accounts

"UNDP has zero tolerance towards Sexual Harassment (SH) and Sexual Exploitation & Abuse (SEA)”.

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