Job Description

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments FAO is committed to achieving workforce diversity in terms of gender and nationality People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase All applications will be treated with the strictest confidentiality Organizational Setting FAO General Fisheries Commission for the Mediterranean (GFCM), established under the provisions of Article XIV of FAO constitution, was approved by the FAO Conference in 1949 and entered into force in 1952. Consisting of 23 Member countries along with the European Union, the objectives of GFCM are to promote the development, conservation, rational management and best utilization of living marine resources, as well as the sustainable development of aquaculture in the Mediterranean, Black Sea and connecting waters. The Secretariat of GFCM, which reports directly to the Office of the Director-general" id="link" class="link">Assistant Director-general of the Fisheries and Aquaculture Department, operates in its own premises at Palazzo Blumenstihl (1, Via Vittoria Colonna ' 00193 Rome, Italy). The Office Assistant supports the administrative/logistic work of GFCM sub-regional office in Burgas, Bulgaria. Main Purpose The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. Supervision Received/Exercised The Office Assistant reports to one or more professional staff and receives guidance from a higher graded Office Assistant/ Executive Associate He/she acts independently in routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. Working Relationships The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services. Key Functions/Results • Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation; • Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units; • Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format; • Set up and maintain office files and reference systems according to standard procedures; • Initiate, view and track a variety of administrative transactions in the computerized financial / travel / Human Resources systems; • Support the organization and Administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities. • Assist with arranging for travels: organize transport, Logistics, accommodation, documents; • Ensure availability of office supplies and appropriate maintenance of office equipment; • Perform other duties as required. Impact Of Work The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Education: Secondary School Education Experience: Two years of relevant experience in office support work Languages: Working knowledge (Level C) of English and limited knowledge (Level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish). IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment Competencies   • Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement Technical Skills • Knowledge of the communication and documentation standards • Knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies • Knowledge of the organizational structure Desirable Qualifications And Skills • Experience in the organization of meetings • Experience in logistic arrangements for field activities • Working knowledge of Russian Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. ADDITIONAL INFORMATION
  • All candidates should possess computer/word processing skills.

  • Your application will be screened based on the information provided in your employment online profile (see “How to Apply”). We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills.

  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list

  • Other similar positions at the same level may be filled from this vacancy notice and the endorsed candidates will be considered for the Employment Roster for a period of 2 years

  • Candidates may be requested to provide performance assessments

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm HOW TO APPLY To apply, visit the employment website at http://www.fao.org/employment/irecruitment-access/en/ and complete your online profile. Only applications received through the employment website will be considered. Candidates are requested to attach a letter of motivation to the online profile. Vacancies will be removed from the employment page at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: careers@fao.org FAO IS A NON-SMOKING ENVIRONMENT
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